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Nintex Workflow

Find resources, discussions, and troubleshooting tips to streamline workflows and automate processes with Nintex Workflow (formerly known as Nintex Automation Cloud).

  • 1,387 Topics
  • 4,408 Replies
1387 Topics
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jpachecoScout
asked in Nintex Workflow
Assign Task to multiple users (wf action) - NAC

Hello, I am curious.. I am testing a WF I just setup in NAC and using the Assign Task to multiple users workflow action. It will need to go through 7 approvers and I assigned all 7 to myself… now, should I receive 7 emails cause I only received one… 🤔  

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MicheleScholar
asked in Nintex Workflow
Get number of files in a SharePoint document library folder

Hello,In my workflow, I create a folder in a document library. Then I send an email to the person who started the workflow and give them the URL to upload their file to. (This is for files larger than what can be uploaded in the Nintex Start form. >25MB ) I want the workflow to periodically check the document library for the presence of a file. I can’t figure out how to do this? I thought I could get a count of files in the folder, and if it’s greater than zero the workflow will proceed. But all I’ve been able to query is the folder itself.I used the Query a list action on the document library with a condition of ID equals the Folder ID of the folder I created. But this only returns data about the Folder, not the contents of the folder.Any suggestions?Thank you,Michele

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csergent7Rookie
asked in Nintex Workflow
Writing Nintext Automation Cloud URL sent in an e-mail that refers to the form in the next step

When a Nintex Automation Cloud Form is completed; the url is sent to the user. If there a way to write the url sent in the e-mail to SharePoint Online for the user to click on from SharePoint Online?

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SimonMuntz
Nintex Employee
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TomBnmRookie
asked in Nintex Workflow
Workflow Cloud - Exchange Online Connector - trigger workflow on Email Receive

Using Exchange Online Connector …  I am attempting to trigger a workflow on receipt of an email to a particular mailbox account. I’ve already built and tested the connector using SEND, Create Calendar, etc… and the connector works fine. I cannot get a workflow to TRIGGER on email receipt to that account even if I set conditions based on “Subject Starts With <something>” etc. Anyone else have issues getting the “Receive Mail” TRIGGER to work?

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rthomson
asked in Nintex Workflow
Microsoft Exchange Online - Send an Email: Message Body Window

We would prefer to use the Microsoft Exchange Online - Send an Email action in our NAC workflows vs the NAC - Send an Email action, because the NAC emails are getting flagged with a “Caution: this email originated from outside of the organization.” warning, and we can’t turn that off.The Message Body window in the NAC email action has a rich text menu though, whereas the MS email action does not. How are hyperlinks and formatting to be added to the MS email message body - does the whole body have to be written out as HTML first? 

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mwubarnesRookie
asked in Nintex Workflow
Is it possible to update the initial start form link in sharepoint to the task form?

If you have an item in a SharePoint list and click the title, it brings up the form that was filled out. In Nintex Automation Cloud, let's say when the initial form is submitted, it changes stages to an “Assign task to multiple users” action, which has another user fill out a task form. Is there way to update SharePoint list so that this new task form is brought up when you click on the list?The reason why I want this is because I have a workflow with a form that goes from requestor to supervisor, to engineering review, to quality review, etc etc. I am making different work forms for each one, but using the same list. The problem is that the list column is filled using only the original form, which I want the original requestor to see when they click on the column link. But, I want the engineer to see their own form that they submitted when they click on the link.Thank you in advance.

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TomBnmRookie
asked in Nintex Workflow
Automation Cloud - Task assignment using dynamic list of email address

Using NWC ... building a workflow that includes an “Assign Task to Multiple Users” action. I want to store to store the list of USERS with their email address in a SharePoint list.  That way users who participate in any given “group / task” assignments can be updated as needed without needing to modify the workflow in NWC. So far, I have built a SharePoint list of usernames with email address; then successfully used a QUERY LIST action and LOOP action to extract the names in the list and build a TEXT variable of the email address list in typical email fashion (list separated by comma and/or semi-colon). I then tested this dynamic TEXT variable using a SEND MAIL action in the workflow and the formatted text variable works great for sending messages from the workflow.  But that same variable CANNOT be used for Task Assignments even though an email address is a viable data element when assigning a task. Note: An email “GROUP” (distribution group) will not work for this scenario because we

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Andrew87Rookie
asked in Nintex Workflow
NAC Complete a task assigned from another workflow with a complete task action in another workflow

I built a workflow that uses the assign a task action with the escalation, however I need the task to be able to escalate if not completed to a different set of individuals. So, I created a SharePoint list and scheduled another workflow that will assign a new task out to the other individuals if the original task does not show competed on the SharePoint list. I would like to set it up so if that when this task is completed then the workflow will complete the original task. I have a unique identifier built into the task name (see attached) but when i use the get a task action trying to find the task name I get a error. See attached. If you have any ideas on how i could get this to work i would really appreciate it.   

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SimonMuntz
Nintex Employee
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IMLSS_SusanRookie
asked in Nintex Workflow
Failed to Initiate Task Error - [Task.FailureInitiatingTask] Failed to initiate task d7769c1c-b717-5aa7-b6bd-49e5f497332b.

Received this error on an Express Approval Task with multiple outcomes. There is no indication for why the task failed and everything I can tell in the task is correct. Just looking to see if anyone else has had this issue. It is the only express approval task in my workflow.  

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SimonMuntz
Nintex Employee
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Oscar-CastilloRookie
asked in Nintex Workflow
Nintex Workflow API

How often do the Nintex Workflow API update the information about instances? I am trying to query all instances from a specific period but comparing the web page I got a smaller number of instances on the query.

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SimonMuntz
Nintex Employee
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PDRookie
asked in Nintex Workflow
Regex to replace whole word now working

Hi all, I’m having an issue with a Regex action in a workflow that I have upgraded from Nintex for SP to NAC. The workflow looks up a user’s office and stores it in a variable, then a Regex action replaces the text with a regional code for finance purposes. However, the result (varOfficeCode) is just coming out as the original input text. Am I missing something? Thanks!

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SimonMuntz
Nintex Employee
tony_monserrate
tony_monserrateRookie
asked in Nintex Workflow
Can't complete my task form. Getting a session expired error

When submitting a task form, I can’t enter details because of an error: session expired. Save and refresh the form designer.Screenshot attached.  

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SimonMuntz
Nintex Employee
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LukeRRookie
asked in Nintex Workflow
Rename user

In Nintex Workflow Cloud, is there a way to rename and change the email of a user in the ‘User management’ section? We had a user get married and want to keep their existing submissions, drafts, and permissions associated with their new email.

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JeffOliverOtayNovice
asked in Nintex Workflow
Data loss when connecting a Repeating Table to a SharePoint Online list field

I have a Nintex form with a repeating table. There has been a change in requirements to start using some of the data in this repeating table in a workflow. So on my SharePoint Online list (where I have the form data being saved) I’ve created a new multi-line text field. In the forms designer, I’ve connected my repeating table to this new field, and re-published.Now when I open a previously submitted form, this repeating section on the form is empty! Where did the data go?If I disconnect this repeating table from the list field, and republish, then the data in the repeating table re-appears if I open a previously submitted form.The form has been published to the SharePoint list, so it’s the default form when users to go to create a new SharePoint list item.

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MillaZ
Nintex Employee
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LukeRRookie
asked in Nintex Workflow
JS-Insert Functions to Execute

I’m trying to find some examples of functions that can be run with JS-Insert. Specifically, I’m trying to base64 decode a string. I’m hoping I can run the atob() function against a field that contains the encoded string. Currently, the control just shows me whatever I type into the ‘JS to Execute’ field. Does anyone have any insight into how to accomplish this?

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HeidiV
HeidiVRookie
asked in Nintex Workflow
Nintex lookup SQL Server on prem 5000 record limitation bypass?

Our company’s customer master has more than 10000 records and we cant do a straight lookup to sql on premise due to the 5000 records limitation. Is there any way to get around this limitation so we can lookup fields? Has anyone encountered a similar situation?

917
HeidiV
Mark Thompson
Mark ThompsonRookie
posted in Nintex Workflow
Nintex i'm not receiving instance alerts

Hey folks I’ not receiving nintex i'm not receiving instance alerts when a work flow fails - I believe I have everything set up correctly. Ive checked my spam folder an nothing in that space has been received as well. This is in a production environment also. ++++++NOW RESOLVED +++++

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SimonMuntz
Nintex Employee
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PabloLScout
asked in Nintex Workflow
Export workflow file via API to a repository?

I see in the April 2025 Release Notes that there is a new feature --“Import / Export Workflow File via API: You can now use the Nintex Workflow API to import and export workflow file-based definitions.“in the API page, it says, “Export a published workflow design to import it into another tenant.”I was wondering, “What if I don’t want to import into another tenant?”Can I simply export it from a custom program and store the workflow definition file in a repository, so I have some kind of software versioning process?Maybe -- I might have to try it out.  But I was going to check here first if anyone else has already done this.If not, I will develop something and post it here for your use.

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SimonMuntz
Nintex Employee
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tonyrgrecoRookie
asked in Nintex Workflow
Not adding the commas to the numbers when generating a document

I have a simple document generating workflow that is pulling from a SharePoint list which contains numbers with commas.  When i generate the document, these numbers are not including the commas in the numbers.  For example:$30,000 (How it looks in SharePoint)$30000 (How it looks when generating the document using the variables)   Anyone know how I can include the commas exactly how it shows in SharePoint?  Hopefully I am making sense.   Thank you!

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AUSharePointRookie
asked in Nintex Workflow
Trigger notification if connection is expiring

We have connections upon connections as I’m sure most do. How do we trigger a notification if a connection is expiring? This is causing all kinds of issues that stretch beyond a workflow not running. Has anyone found a way to monitor tokens and alert the owner, or anyone BEFORE it expires? 

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SimonMuntz
Nintex Employee
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PabloLScout
posted in Nintex Workflow
Scheduled workflow to get Escalated Tasks and long-running Instances

I wanted to share a few workflows I developed to help in maintenance of running instances and tasks.  I will include the exported workflow keys so you can import them. Once configured and published, the workflows will run daily to generate a report that is emailed to you or to a user to identify any instances running longer then X days or any tasks that have been “escalated” so that you can ensure someone follows up and completes those assigned tasks and running instances. Here are the workflows:Component - Get Escalated Tasks Component - Get Instances Older than X Days Dispatcher - Get Escalated Tasks and Instances Older than X DaysFor workflow 1, here is the key for importPzbcwoV45GkeK3xRPe2K7k7pH7si5Nvv3Cbjs5dmQT5STSwfQ For workflow 2, here is the key for importPzQ7ZjbkfH8xDXC8EzJwquzBKZs8Tuj3MXkuKtHfYTX6aRZC6 For workflow 3, here is the key for importn6FewfqjjeP7vDFvK25zCi9D8zwodW8q8Kko3kMoApM8G1H2i Unfortunately, these keys expire at 30 Mar 2024 - 11:02 AM but I can re-generate fo

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PabloLScout
asked in Nintex Workflow
Choice - Multiple control checkboxes with SQL data

I want my Nintex task form to display multiple choice checkboxes using data generated from a previous step in the NAC workflow. At first, I tried using Collections for this, but that did not work. It was not an available option in the “Choice - Multiple” form control. I then switched to another method, whereby I stored the data in a SQL database table, added an “External Data” variable in the form, and did an “Insert” in the Choice - Multiple control using this external data variable. It worked, but it is slow.  15 seconds or more sometimes.Any suggestions on improving this? See screenshots below. First shows the configuration. Second shows the slow-to-load, grayed out control. Third shows Multiple Choice control when populated.  

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jack54321Rookie
asked in Nintex Workflow
Data Lookup in start form using Xtensions

Hi, I created a custom connector using xtensions. I was able to test that it works because I am able to call the connector in my flow then I log the results to the instance details. However, when I create the data look up in my start form. It is returning with No Data Provided. Based on the testing from calling the connector in the flow I can see that I am returning back the expected results so I know the connection is working. The custom connector I created is for CRM Dynamics. The out of the box CRM connector is not available for creating a Data Look up so I had to create it in xtensions. 

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Gavin-Adams
Gavin-AdamsCommunicator
posted in Nintex Workflow
Dynamically set the minimum and maximum rows in a repeating section

Hi Everyone,I recently came across a use case where I needed to dynamically set with a variable the maximum number of rows in a repeating section. As you can see below we can do this for the default number of rows but not for min and max  rows.I’ve created a nintex idea for this hopefully simple change and would appreciate your support in voting for it 😊 (Nintex have just updated the idea to open for voting)Dynamic Min / Max rows for repeating section | Nintex Ideas ThanksGavin   

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SimonMuntz
Nintex Employee
poirisop
poirisopRookie
asked in Nintex Workflow
Hot to update a field in a collection

I have a collection named PRODUCTI am looping into my collectionIn the collection, I have many fields, but there is one Text field that is empty: Components Text.How can I update this field to put a value in it?

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SimonMuntz
Nintex Employee
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