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Nintex Workflow

Find resources, discussions, and troubleshooting tips to streamline workflows and automate processes with Nintex Workflow (formerly known as Nintex Automation Cloud).

  • 1,335 Topics
  • 4,246 Replies
1335 Topics
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LukeRRookie
asked in Nintex Workflow
Rename user

In Nintex Workflow Cloud, is there a way to rename and change the email of a user in the ‘User management’ section? We had a user get married and want to keep their existing submissions, drafts, and permissions associated with their new email.

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LukeRRookie
asked in Nintex Workflow
JS-Insert Functions to Execute

I’m trying to find some examples of functions that can be run with JS-Insert. Specifically, I’m trying to base64 decode a string. I’m hoping I can run the atob() function against a field that contains the encoded string. Currently, the control just shows me whatever I type into the ‘JS to Execute’ field. Does anyone have any insight into how to accomplish this?

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JeffOliverOtayNovice
asked in Nintex Workflow
Data loss when connecting a Repeating Table to a SharePoint Online list field

I have a Nintex form with a repeating table. There has been a change in requirements to start using some of the data in this repeating table in a workflow. So on my SharePoint Online list (where I have the form data being saved) I’ve created a new multi-line text field. In the forms designer, I’ve connected my repeating table to this new field, and re-published.Now when I open a previously submitted form, this repeating section on the form is empty! Where did the data go?If I disconnect this repeating table from the list field, and republish, then the data in the repeating table re-appears if I open a previously submitted form.The form has been published to the SharePoint list, so it’s the default form when users to go to create a new SharePoint list item.

323
SimonMuntz
Nintex Employee
HeidiV
HeidiVRookie
asked in Nintex Workflow
Nintex lookup SQL Server on prem 5000 record limitation bypass?

Our company’s customer master has more than 10000 records and we cant do a straight lookup to sql on premise due to the 5000 records limitation. Is there any way to get around this limitation so we can lookup fields? Has anyone encountered a similar situation?

637
HeidiV
Mark Thompson
Mark ThompsonRookie
posted in Nintex Workflow
Nintex i'm not receiving instance alerts

Hey folks I’ not receiving nintex i'm not receiving instance alerts when a work flow fails - I believe I have everything set up correctly. Ive checked my spam folder an nothing in that space has been received as well. This is in a production environment also. ++++++NOW RESOLVED +++++

161
SimonMuntz
Nintex Employee
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PabloLApprentice
asked in Nintex Workflow
Export workflow file via API to a repository?

I see in the April 2025 Release Notes that there is a new feature --“Import / Export Workflow File via API: You can now use the Nintex Workflow API to import and export workflow file-based definitions.“in the API page, it says, “Export a published workflow design to import it into another tenant.”I was wondering, “What if I don’t want to import into another tenant?”Can I simply export it from a custom program and store the workflow definition file in a repository, so I have some kind of software versioning process?Maybe -- I might have to try it out.  But I was going to check here first if anyone else has already done this.If not, I will develop something and post it here for your use.

286
SimonMuntz
Nintex Employee
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tonyrgrecoRookie
asked in Nintex Workflow
Not adding the commas to the numbers when generating a document

I have a simple document generating workflow that is pulling from a SharePoint list which contains numbers with commas.  When i generate the document, these numbers are not including the commas in the numbers.  For example:$30,000 (How it looks in SharePoint)$30000 (How it looks when generating the document using the variables)   Anyone know how I can include the commas exactly how it shows in SharePoint?  Hopefully I am making sense.   Thank you!

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AUSharePointRookie
asked in Nintex Workflow
Trigger notification if connection is expiring

We have connections upon connections as I’m sure most do. How do we trigger a notification if a connection is expiring? This is causing all kinds of issues that stretch beyond a workflow not running. Has anyone found a way to monitor tokens and alert the owner, or anyone BEFORE it expires? 

699
SimonMuntz
Nintex Employee
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PabloLApprentice
posted in Nintex Workflow
Scheduled workflow to get Escalated Tasks and long-running Instances

I wanted to share a few workflows I developed to help in maintenance of running instances and tasks.  I will include the exported workflow keys so you can import them. Once configured and published, the workflows will run daily to generate a report that is emailed to you or to a user to identify any instances running longer then X days or any tasks that have been “escalated” so that you can ensure someone follows up and completes those assigned tasks and running instances. Here are the workflows:Component - Get Escalated Tasks Component - Get Instances Older than X Days Dispatcher - Get Escalated Tasks and Instances Older than X DaysFor workflow 1, here is the key for importPzbcwoV45GkeK3xRPe2K7k7pH7si5Nvv3Cbjs5dmQT5STSwfQ For workflow 2, here is the key for importPzQ7ZjbkfH8xDXC8EzJwquzBKZs8Tuj3MXkuKtHfYTX6aRZC6 For workflow 3, here is the key for importn6FewfqjjeP7vDFvK25zCi9D8zwodW8q8Kko3kMoApM8G1H2i Unfortunately, these keys expire at 30 Mar 2024 - 11:02 AM but I can re-generate fo

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PabloLApprentice
asked in Nintex Workflow
Choice - Multiple control checkboxes with SQL data

I want my Nintex task form to display multiple choice checkboxes using data generated from a previous step in the NAC workflow. At first, I tried using Collections for this, but that did not work. It was not an available option in the “Choice - Multiple” form control. I then switched to another method, whereby I stored the data in a SQL database table, added an “External Data” variable in the form, and did an “Insert” in the Choice - Multiple control using this external data variable. It worked, but it is slow.  15 seconds or more sometimes.Any suggestions on improving this? See screenshots below. First shows the configuration. Second shows the slow-to-load, grayed out control. Third shows Multiple Choice control when populated.  

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jack54321Rookie
asked in Nintex Workflow
Data Lookup in start form using Xtensions

Hi, I created a custom connector using xtensions. I was able to test that it works because I am able to call the connector in my flow then I log the results to the instance details. However, when I create the data look up in my start form. It is returning with No Data Provided. Based on the testing from calling the connector in the flow I can see that I am returning back the expected results so I know the connection is working. The custom connector I created is for CRM Dynamics. The out of the box CRM connector is not available for creating a Data Look up so I had to create it in xtensions. 

322
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Gavin-Adams
Gavin-AdamsCommunicator
posted in Nintex Workflow
Dynamically set the minimum and maximum rows in a repeating section

Hi Everyone,I recently came across a use case where I needed to dynamically set with a variable the maximum number of rows in a repeating section. As you can see below we can do this for the default number of rows but not for min and max  rows.I’ve created a nintex idea for this hopefully simple change and would appreciate your support in voting for it 😊 (Nintex have just updated the idea to open for voting)Dynamic Min / Max rows for repeating section | Nintex Ideas ThanksGavin   

191
SimonMuntz
Nintex Employee
poirisop
poirisopRookie
asked in Nintex Workflow
Hot to update a field in a collection

I have a collection named PRODUCTI am looping into my collectionIn the collection, I have many fields, but there is one Text field that is empty: Components Text.How can I update this field to put a value in it?

476
SimonMuntz
Nintex Employee
S
SupakornUNovice
posted in Nintex Workflow
NAC Form view

For Nintex Automation Cloud, after the form is filled, or after the endorser go to the form to endorse/reject, the form will not be able to view in the form format anymore, we can only see the filled information in all text format in SharePoint on Premise, or in the email. Is there any simple way to view the information in Form format? I'm not keen with HTML script, so I don't want to design the view using HTML. For the Nintex on Premise, we can always go to the form. This is quite a problem that end users complain.

223
SimonMuntz
Nintex Employee
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bsikesScout
asked in Nintex Workflow
Document Generation Token Error

Just wanting to check if anyone else is having instances get paused on Document Generation steps? Starting this morning, we have multiple workflows that are stopping at doc gen actions, complaining that the access token expired yesterday.  I’m not aware of any access token needed for document generation, so I don’t believe this is on our end.  I do see in the “What’s New”, that document generation was changed yesterday, which probably isn’t a coincidence.  I have made a support ticket, but I’m waiting for a response.  Thank you!

191
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r_salasRookie
asked in Nintex Workflow
Is there a way to tell what login credentials are stored for Nintex Connections and Data sources?

We have configured several Nintex cloud connections and datasources using different M365 “service accounts”. Is there a quick way to tell what credentials are configured on any particular connection or data source?

1144
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PabloLApprentice
asked in Nintex Workflow
Cursor in text box goes back to the start while typing, in Forms in Workflow Cloud

I have a form with several dropdowns that populate depending on other values typed in & selected. When users have already selected what they want, and start typing in the comments in a text box, in the middle of typing, the cursor goes back to the beginning of the paragraph. It is really annoying. I have an mp4 video I wanted to share, but it is over 5 MB and won’t upload. I will try compressing it later.  Can anyone help or should I report this as a bug?  

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PabloLApprentice
posted in Nintex Workflow
Exporting a data table from one Nintex environment to another (a how-to)

I am making good use of Nintex Data Tables now. It is especially good for getting a quick response in your workflow form. Sometimes calls to our on-prem SQL database take several seconds. But I ran into a problem whenever I moved my data from Test into Production.  While there is a nice “Import” feature to Tables, there is no Export.  So I built one, and I’ll display that here below. The “Import” process takes a CSV (Comma Separated Values) file, so I will generate that using a workflow in my Test environment. First, create a workflow and set the Start Event as a Nintex Component workflow.Insert the following actions that we will configure:Query a table Create a text string Loop for each (inside your loop) Create a text string Send an email (or substitute some other method of obtaining your output Configuring these actions:For “Query a table” you simply select your Table and select all the columns you want. If you want all the rows, then don’t add any Conditions. Complete the other se

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LukeRRookie
asked in Nintex Workflow
Clear SPO Hyperlink field via Workflow action in Nintex Automation Cloud

Is there a way to clear a hyperlink field in Sharepoint Online using the SPO Update Items action in Nintex Automation Cloud? Leaving the field empty in SPO Update Items doesn’t seem to do anything to the field in Sharepoint.

353
SimonMuntz
Nintex Employee
poirisop
poirisopRookie
asked in Nintex Workflow
Editable Repeating Section for Task - Data do not follow in task form

I have many forms in my workflow with the same repeating section “PRODUCTS”Start form DC Control Sheet STEDI Approval DC Closing StageI am able to copy data of my repeating section form the Start Form to my task form DC control Sheet. In that form, I have new fields in my repeating section. I want the content of these fields to also be copied to the other 2 task forms.I am using the getCollectionItem in a rule. But it is not working, my fields stay blanks.getCollectionItem([Workflow].[Assign a task to DC Control Sheet].[Assign a task to multiple users].[First response].[Form variables].[Products].[Condition After Inspection],[Products].[Current row].[Row number]-1)I have attached my workflow. I someone can help me finding why my fields in my repeating section are blanks in the STEDI Approval and DC Closing Stage, it will be great. 

232
poirisop
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BrianACE
asked in Nintex Workflow
Set Variable to Lowercase

In our Nintex Automate workflow, use the Get Manager Details action to populate a variable with the manager’s email but the email has capitalization. How do we lowercase the value? The set variable value action doesn’t let you apply the function toLower. This is a problem because the generate document show one email all lowercase (context current user) and one with capitalization (get manager details).

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DavidAD
DavidADApprentice
asked in Nintex Workflow
RegEx to add a space after a comma

There is a similar question about this topic (here), but I added a question at the end of it that's never been answered - possibly because the original question has already been marked as solved.I use @burked's solution for getting rid of the brackets and quotation marks from items in a collection, and that works fine. But it seems that NWC no longer puts a space after the comma that separates the items. So I get output like this:Choice 1,Choice 2,Choice 3,Choice 4 Of course, what I want is this:Choice 1, Choice 2, Choice 3, Choice 4 I know next to zilch about RegEx, so I can't figure this out. Is there an expression to add a space after each comma so that the output isn't so ugly?

3236
DavidAD
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jack54321Rookie
asked in Nintex Workflow
Repeating table in component flow

Is it possible to pass in a repeating table object into a component flow? 

393
SimonMuntz
Nintex Employee
poirisop
poirisopRookie
asked in Nintex Workflow
Repeating section in start form. Same repeating section in a task form with data from start form.

I have a repeating section in start form. In a Task Form, I want to display the row of data from the start form repeating section. And add an editable field for each row to get a status for each row.How can I do that?I understand that I can do a loop for each and get item from collection, but how can I have the data in my task form? 

16717
SimonMuntz
Nintex Employee
F
fbartoszRookie
asked in Nintex Workflow
Rename the uploaded file from the starting form to one of the variables and save it to SharePoint

Hi all, can you please help me sort out my issue, I have been looking everywhere and I can't find a solution.At the start event form, I set the file upload, this file will always have a different name (depending on the user) I wonder if there is a way to rename it to one of the variables and save it on the SharePoint folder.

2177
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