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Retrieving a File Stored in a Nintex Table and Sharing It with End Users

  • August 26, 2026
  • 2 replies
  • 25 views
V

Hi Community,

I'm working with Nintex Automation CE (Cloud) and have a workflow that inserts form data into a Nintex Table.

As part of the same process, I'm storing file information in the table as a collection/list object. My requirement is to retrieve the file through the workflow and make it available to the end user, either by:

  • Sending a downloadable link in an email, or
  • Sending the file as an email attachment

My understanding is that a downloadable link typically requires the file to be stored in a repository such as SharePoint, OneDrive, or another file storage solution that can generate a secure URL. If that's the case, I'm wondering whether Nintex Tables are intended only for storing file metadata rather than serving files directly for download.

I would appreciate guidance on the following:

  1. Is it possible to retrieve a file stored in a Nintex Table and provide it to users through a downloadable link?
  2. What is the recommended or best-practice approach for this scenario?
  3. If external storage is not being used, is sending the file as an email attachment the preferred option?
  4. Are there any examples, documentation, or implementation references available for this use case?

Any advice or recommendations would be greatly appreciated.

Thank you!

    2 replies

    Simon Muntz
    Nintex Partner
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    • Simon MuntzNintex Partner
    • Nintex Partner
    • August 26, 2026
    1. Is it possible to retrieve a file stored in a Nintex Table and provide it to users through a downloadable link?
    2. What is the recommended or best-practice approach for this scenario?
    3. If external storage is not being used, is sending the file as an email attachment the preferred option?
    4. Are there any examples, documentation, or implementation references available for this use case?

    Hi ​@venkatesh_thamburapu 

    Welcome to the community. 

    1. No, at this stage a Table can be used for a File store but not a file host.
    2. I guess you would need to retrieve the file from the table and host it somewhere or attach it to the email.
    3. See previous answer.
    4. This post may help: 

       

    We provide Nintex Training & Consulting - https://www.definiti.com.au/
    rickdemarco
    Nintex Employee
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    • rickdemarcoNintex Employee
    • Nintex Employee
    • August 27, 2026

    The use case described is certainly achievable but only for the email attachment option, Tables does not currently provide a direct download link and to achieve this you’ll need to store in an external system like SharePoint.

     

    The approach is fairly straight-forward via a workflow.

    • Use they query a table action and pick the specific table
    • Add the File column
    • Add a condition to target the row with the files, you can do this by row id (right click on the row and copy the row id and then use that in the condition ID = ‘your row id’.
    • Ad an output object - this will return an object containing your files
    • Use the Send an email action - in the file attachments field at bottom select Insert and select Tables / First row (assume you have only returned one row from your query) and the Files column & Insert - this is the collection of files for that row and will send them all (if multiple) as attachments.

     

    And that’s it, if the file column has more than file for that row and you want a specific one then could also a loop to iterate through the collection and get the file you are after.

    Let me know how you go but hopefully fairly straight fwd..

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