Archive

All archived community articles, forum posts and groups.

29616 Topics

S
stempb
posted in Archive

Detect if form has changed or \is dirty\"?"

Is there anyway to detect if a Nintex form has changed?  This is sometimes called an IsDirty function.

3
KevinColeMCM
4 days ago
MillaZ
MillaZCommunity Manager
published in Archive

Job Queue... A Hidden Gem

What is the Job Queue?The Job Queue allows users to view the status of DDPs ran via Mass, Apex, or Workflow (Automated DDPs) for up to seven days. When you run a DDP with a button click you have visibility to the process bar and will be presented with an error if the document generation process is unable to complete. Since Mass, Apex, and Workflow run in the background and often on multiple records at once, an error message will not be presented if the document generation process is unsuccessful. However, this information is available to you within the Job Queue page.The Job Queue contains important details such as:Date: the date the DDPs were ran Total Jobs: total of number of DDPs ran on that particular date Pending: the number of DDPs still processing Errors: the number of DDPs that received an errorExample: You will see DDPs were ran on a total of 4 records on a certain date. Of these 4 records, document creation is still pending for 2 records and 1 record received an error.How do

130
MillaZ
18 days ago
J
jasonneo
posted in Archive

K2 DB's Transaction Log is Growing at an Alarming Speed

Hi, I have this problem that the Transaction Log for the Database K2 is growing at an exceptional rate. Once installed and my workflow is uploaded. Within 10 minutes the Log's size has already suppassed the DB's size. And within a few days time, it grows to an astonishing 6GB size while the DB's size is still at a mere 20MB. Can someone tell me whats wrong here? Does escalation rules that has timing set to minutes affect this?

5
A
19 days ago
A
Aditi
posted in Archive

Task Notification email Not Working

Hi All, I created a workflow using K2 Web designer. All other worklfows task notifications email are working but not for this new one. The sendemail notification work in the new workflow but not task notification email. We have made change in the email address all old workflows were bound to that old email but we changed it in the workspace and it works for old workflows. After the change I created this new workflow notification emails stopped working for this workflow. Any help is appreciated! Thanks, Aditi

2
I
30 days ago
MillaZ
MillaZCommunity Manager
published in Archive

Update Managed Metadata Column in SharePoint List Using Nintex workflow and Web Service

To Update the manage metadata column in SharePoint list we need two things:1. Label of managed metadata2. Term ID of the manage metadata.Scenario I want to update "Europe" in the managed metadata column in SharePoint List. I only have the label with me which is present in the Team store. But I cannot update the managed metadata column directly using action "Update Item" as I also need the termid for the same.Solution1. We have to first select the termsetID from which the "termid" needs to be taken and save it in the variable.Example: "Country" is TermSet and I need to get its ID from "Term Store management".2. Using Taxonomy webservices "<siteurl>_vti_bin/TaxonomyClientService.asmx" in Action "CallWebservices" and user Method as "GetTermsByLabel". Once we get the SOAP Editor details , modify the below Web Service as:3. We get Result in XML then using "Query XML" get the TermID based on the TermStoreID4. Once we get the TermID and the update list item using "UpdateListItem" with "

230
MillaZ
1 month ago
Sergiomar
Sergiomar
posted in Archive

Workflow cannot be edited: Cannot open file "Nintex_AutoStartRules.xml"

Hi everyone!   I am in need of a helping hand:  In a Sharepoint 2013 System there are a couple of Nintex List Workflows that work correctly and have been edited (and published) several times in the past. Now is no longer possible to edit them.    These workflows are correctly shown under "Workflow Inventory". When selecting any of them, it is possible to see the different steps and actions   But as soon as I click on "Edit Workflow", I receive the error ErrorCannot open file "XXXXXX/Forms/Nintex_AutoStartRules.xml" and the Workflow editor appears completely empty (XXXXX is the name of the Library where the List Workflow is stored)   If I try to open the Workflow by clicking on "Open" Button (on the Ribbon) the result is exactly  the same The current editing user is the same one that created and edited (several times) the Workflow in the past. I have also tried with another user that is Site Collection Administrator. Same result. Exporting and importing the Workflows again was of no he

2
P
1 month ago
R
Ricardo_Matos
posted in Archive

Lotus Notes LDAP -> URM Service

Good afternoon all, in our company we would like to aditionally from authenticating users from active directory also to authenticate via LDAP to Lotus Notes as well. Regarding the LDAP topic, i found the following article http://help.k2.com/helppages/k2blackpearlgettingstarted4.6.7/webframe.html#introduction_to_k2_ldap_provider.html Here we started by ignoring the Openldap part and focus on the K2 configuration and the usage of the URM service to interact with LDAP:Basically to connect we need the following settings:LDAP://ldap.ch.da.rtr/O=AutoneumUserName: sldapPassword: ######### Based on the original script existing in the mentioned URL, i adjusted it to add the configuration settings above and to update the Identity table in the end. The scrip is posted bellow:  -- K2 LDAP User Manager (Trusted - Setup).sql-- sample script for creating a K2 LDAP user manager that uses the SourceCode.Security.Providers.LdapProvider.Trusted.Ldap provider-- Comments By ricardo.matos@autoneum.com--LDAP

7
S
1 month ago
K
kharrison0206
posted in Archive

Fn-Trim Error

I have a workflow that should be extracting the data from a variable, but I am getting an error every now and then.Ex: fn-Trim(varDescription).  Error retrieving context data.  Error executing inline (fn-Trim) function.  Check that the correct arguments have been passed to the function.   

2
L
1 month ago
Deon
DeonNintex Employee
posted in Archive

Full Calendar Control

The K2 smartforms Full Calendar Control provides a full size , drag & drop calendar which can use any K2 SmartObject which has a start and end date as a data source. It features 3 views: a Month View, a Week View and a Day View. It also supports multiple data sources for displaying events from various different sources.

47
HarumiSysyem
1 month ago
MillaZ
MillaZCommunity Manager
posted in Archive

How to get latest version history comment

Original topic: https://community.nintex.com/t5/Nintex-for-SharePoint-Forum/How-to-get-latest-version-history-comment/td-p/48311Original post date: 14 November 2011Question:This is for NW2010. I have a document library with versioning enabled. I have a workflow that runs on an item update. What I need to be able to do is to have a condition based on the last version comment. Why? I have a 3rd party product which updates document libarary items, and leaves a particular commentin the version history. I need a condition that says "if latest Version History comment = 'edited by FooMaster 2000' then...How would I go about getting the latest version history comment so I could throw it into a variable or use it in a conditional statement?Answer:Firstly, make a call to the Versions.asmx web service with the Call Web Service action.Then, use the Query XML results, to pull out the first comment, using the xpath //defaultNS:result/@commentsThe textTemp variable will contain the latest versions co

0
MillaZ
1 month ago
A
aaron_labiosa
posted in Archive

Locate Nintex Forms in SharePoint via PowerShell

Products: Nintex Forms 2010, Nintex Forms 2013 We sometimes get asked if there is a way to count the number of Nintex Forms in each Site Collection farm wide. This PowerShell script will output each site collection URL in a SharePoint farm with a count of how many Nintex Forms are present in each site Collection. PowerShell Script Add-PSSnapin Microsoft.SharePoint.PowerShell -ErrorAction SilentlyContinue   Get-SPSite | Get-SPWeb | ForEach-Object {   Write-host "Beginning search for Nintex Forms in :" $_.url   Write-host "Number of Nintex Forms in $($($($_.Lists["NintexForms"]).Items | ?{$_.ContentType.Name -eq "Document"} | ? {$_.level -notcontains "Draft"}).Count)"   }    Version History and other scripts can be found here: http://alps.codeplex.com

9
M
2 months ago
Frankie
FrankieNintex Employee
published in Archive

NWC Deployments Best Practices for Multiple Environments

OverviewAfter creating an NWC workflow, it must be deployed for consumption. There are 3 different approaches one can take when deploying an NWC workflow.Use OOTB UI deployment with one environment. Not recommended, especially if the solution being deployed has several connections and each could have different environment configurations.Note: It’s also possible to export/import from/to the same environment, as you are able to set a new name as “import time”. Use the OOTB UI deployment to export/import to multiple environments. Recommended and outlined below. Use NWC's API to handle deployments in bulk to multiple environments. Powerful automated approach for solutions with multiple workflows, but proceed with caution, as the aforementioned deployment tool has yet to be fortified and undergo rigorous testing. This has been tested w/about 100 workflows and appears to work well. The only shortcoming of using the API is you cannot import a workflow if one with the same name already exists,

1102
Frankie
2 months ago
C
cassymfreeman
posted in Archive

Redirect on customised document set form

Standard SharePoint document set form, once saved to create a new document set, user is redirected to the newly created document set.Document set form customised with Nintex Form doesn't do this.  Instead it redirects user back to the library, where they then need to find the newly created document set and navigate to it (causing an extra click).  This isn't acceptable to my customer - anyone know how I can easily overcome this?Euan Gamble‌ did this come up in Document Set forms testing?

10
D
2 months ago
R
Ramya__MadhavanRookie
asked in Archive

Workflows getting duplicated when deploying from TEST environment to PRODUCTION environment in K2 cloud

K2 Version:  K2 Cloud Update 19 FP02 Workflow is getting duplicated when deploying from TEST environment to PRODUCTION environment in K2 cloud.This is creating confusion as there are multiple workflows in designer and while I try to open , it doesn’t seem to show the latest changes from test environment. The same when I checked in K2 Management, the newly deployed version shows the newly added tasks :O I want to get rid of these duplicates safely without affecting the users as its production environment. I also want to make sure ,since the latest and default version in K2 management shows the latest changes, it will work as expected. If anyone one has faced similar issue, please share on how you fixed it.  Any help would be much appreciated!!Thanks

3
S
2 months ago
MillaZ
MillaZCommunity Manager
posted in Archive

Database Design Guide: Nintex Workflow

Original link for this article is: https://community.nintex.com/docs/DOC-1426 Looking for Nintex for SharePoint 2016 guidance? See the following link:https://help.nintex.com/en-US/nintex2016/current/sp2016/NWSetup/DesignDatabases.htm?cshid=dbdesign 

0
MillaZ
2 months ago
S
sheila99
posted in Archive

Clear managed metadata field

This should be easy, but it's not working.I have a form on a list that includes a Managed Metadata field.  The field is not required and only allows a single value.  It is possible to enter a value in the field or change an existing entry from one value to another value in the term set.  However, it is not possible to remove an existing value and go back to a blank field.  I can remove it in the form but the value is still there after I save the changes.  The version history shows that I changed the item but no field is shown.The problem happens on a pristine form with absolutely no changes made.  This is on SharePoint 2016 with Nintex Forms 4.3.2.0.If anybody has an idea of how to remove a value from a MM field, please pass it along.Sheila

3
M
2 months ago
MillaZ
MillaZCommunity Manager
posted in Archive

How to purge large Nintex Workflow History list and dbo WorkflowProgress table

Applies to the following products: Nintex Workflow 2010, Nintex Workflow 2013 How to purge items in a large Nintex Workflow History list.If you have more than 5,000+ records in your Nintex workflow history list, you may need to review other options to purge these items as the GUI may fail its purge operation. History List Purge Method 1 Using NWAdmin.exe -o PurgeHistoryListDataNWAdmin.exe is included as a part of your Nintex install. Here is an example using the PurgeHistoryListData:SharePoint 2013 Management Shell:NWAdmin.exe –o PurgeHistoryListData -siteUrl http://yoursite.com/ -lastActivityBefore 2014-07-01 00:00 -state SELECT STATE‍‍‍‍‍‍‍‍‍‍‍‍‍‍ Specify to remove history list items for workflows that have a state of Running, Completed, Cancelled, Error or All state. The default is Completed if -State is left off.Don't use "-state All" in production. Only purge completed workflows that you don't need to review the history of. If you purge running instance data, it will not be able t

10
SimonMuntz
2 months ago
S
sledresseur
posted in Archive

LDAPS and Nintex Workflow actions

Hi,I need to use nintex AD action over LDAPS and action does not allow me to specify LDAPS:// in LDAP Path.Does Nintex support LDAPS ? Is there any centralized setting to specify secured LDAP connection ?(I'm using Nintex Workflow 2013 Enterprise)Regards,Samuel

5
T
3 months ago
A
aaron_labiosa
posted in Archive

Nintex Workflow 2013/2016 Addin: Last Task Actual Respondent Token

Products: Nintex Workflow 2013 This is a port to Nintex Workflow 2013 and 2016 from this project: Nintex Workflow 2010: Last Task Respondent Actual Token addin  IntroductionThis addin for Nintex Workflow 2013 and 2016 adds a new insertable common data token to find the login name or display name of the user who last responded to a workflow task. How is this different to the out of the box “Last Task Respondent” token?If a task is assigned to a group, the out of the box “Last Task Respondent” token will resolve to the name of the group. This new token “Last Task Respondent Actual” will resolve the to the login name of the user who respondent to the task on behalf of the group.  Usage noteThis token can only be used before the next workflow commit checkpoint after a task. If the token is used, for example, after a delay or after a commit pending changes action, then it will resolve to ‘SHAREPOINTsystem’ and not the user who responded to the task.InstallationThe following steps install th

5
M
3 months ago
MillaZ
MillaZCommunity Manager
posted in Archive

Cascading drop downs and Nintex Forms for SharePoint

Here we demonstrate how to create a cascading dropdown using Nintex Forms.The video is shown on Nintex Forms 2010, but the same applies to Nintex Forms 2013.In this written example, I demonstrate with a common State to Store relationship. You'll need to create three SharePoint lists, two of which contain the lookup information for the cascading drop down. Create the SharePoint ListsCreate two custom lists. These custom lists form the basis for the lookups, which the main list will look the cascading information up from.Navigate to a SharePoint Team Site. Click the Site Settings icon, and select Add an App. Select Custom List, and call it "State". Click Create. Open the newly created SharePoint list, and click new item. In the Title field, enter "VIC", and click Save. Repeat step 3 and enter “NSW”, “ACT”, “NT”, “QLD”, “WA”, “TAS”, and “SA”.Create the Second SharePoint List - StoresClick the Site Settings icon, and select Add an App. Select Custom List, and call it "Stores". Click Create

1
N
3 months ago
scrawford
scrawfordNovice
posted in Archive

Flexi task created with notification sent to other email address

I need a Flexi task to be assigned to a group of people (all of which need to be able to approve/reject the task) but have the email notification (with link to task inside) sent to a separate email address (group mailbox). Does anyone know how I can achieve this please? 

7
scrawford
3 months ago
A
aaron_labiosa
posted in Archive

How to purge items from a large history list safely via PowerShell

Products: Nintex Workflow 2013, Nintex Workflow 2010 Occasionally a history list grows to a point where you can no longer utilize NWAdmin to trim the list (Read this article to avoid this: Defensive Workflow Design Part 1 - Workflow History Lists ). In order to get rid of the items and not impact the entire farm, it becomes necessary to utilize paging and indexing to specifically target each item and delete it. Paging helps throttle the traffic to your SQL server down by only deleting x number of items at a time before it rests and starts again. Indexing enables the targeting of items without the performance overhead of enumerating and/or querying a large collection of items. Using this PowerShell script large history lists can be purged utilizing paging and indexing. PowerShell Script         Add-PSSnapin Microsoft.SharePoint.PowerShell -ErrorAction SilentlyContinue                #Configure target site and list.                $list = $($(Get-SPWeb -Identity 'http:/

21
M
3 months ago
R
rcuscaden
posted in Archive

Just upgrade Nintex workflow and forms latest n greatest...user is reporting error that says a Stored Procedure is missing or cannot be found...

So last week we updated our Workflow and Forms to the latest versions and I am now having a user report that they are seeing the below error.Server unable to process request --> Could not find stored procedure "NM_DeleteFormByWorkflowBaseID".Now my first thought is that the Nintex DB needs to be updated.  After the install, I did update it in Central Administration in SharePoint.  But when I go to the "DataBase Setup" page in CA, I do not see the "Upgrade Necessary" or whatever the text is next to the DataBase version or config db.Do I need to do a server reboot to get things to talk straight?My current DB version is 2.0.3.0.Should I re-run the install?

2
C
3 months ago
C
CLSlack
posted in Archive

Document Creation Workflow Error

I have a workflow that previously worked just fine (and also a copy of the exact workflow working correctly on another library). It's a workflow to create an excel document in a library after an item is entered onto a list. The error I'm receiving is "The workflow could not create the list item. Make sure the list exists and the user has permissions to add items to the list." followed by "The workflow operation failed because the action requires the document to be checked in."   Pertinent information: I've removed all permission restrictions from the library. All users have Contribute level access. I also ensured that the "require document checkout" is toggled to no. I'm fairly certain that the issue is with the library.   Any idea on how I can fix this?

2
N
3 months ago
1
1stStopGroup
posted in Archive

List sum IF Status is equal to lookup

Hello, I am creating a "Stats" table in a dashboard list view. I'd like to do a list Sum for amount - *only if the status is equal to "In Progress"*.  Can someone please advise me on how to do this? Im not sure how to add conditions in to the expression. or even if this is the correct approach to do so. Kind Regards,Luke

2
H
3 months ago

View our Community Sitemap

Nintex Community Sitemap

Badges

Show all badges
Terms & ConditionsCookie settings