Nintex Automation Cloud

FORUM POSTS AND DISCUSSIONS

  • 1,067 Topics
  • 3,343 Replies

1067 Topics

DavidAD
DavidADScholar
asked in Nintex Automation Cloud

No longer able to get data from Azure AD or task forms to generate documents

I’ve noticed recently that when I want to use the Generate document function, the document tagger no longer offers data from Azure Active Directory or task forms. I’m 99.999% certain that this was formerly not the case.I am updating a workflow to make some improvements to it. I’m at the step where a document is generated using data from the workflow. I need the document tags for some data gathered from Azure AD and from a task form. In the workflow reference data, Azure AD isn’t offered as an option at all. The reference data for the task form only offers a tag for “First response” (I’m not even sure what this data would be). But the task form itself has a date field and a long-text field whose data I need for my generated document.Here’s what I’m seeing: I know I can create a workaround by grabbing the data I need and creating workflow variables, then using those tags. But I don’t understand why I should have to do that. If the tagging for Azure AD and task forms has been deprecated,

3
DavidAD
2 months ago
Yhaizley RV
Yhaizley RVRookie
asked in Nintex Automation Cloud

Block dates on the calendar between two days

Hi, I have two calendars in a form, one date is for the start tag and the other is for the end tag.These dates are saved in a database, I need that in the next request, if the person chooses those same dates, it does not allow them to do so because they have already been taken.I tried with a submit rule, but the comparison options it gives me are "is after, is before, is empty, is full", but I need an option like "between dates".Is it possible to do this another way?Thank you

5
Yhaizley RV
2 months ago
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MatthewSimmonsRookie
asked in Nintex Automation Cloud

Form Submission Rule - File already uploaded

Hi,I have a form that has multiple upload boxes.. Is there a way to create a form rule that will limit files being uploaded twice? As im saving the files in a sharepoint folder, if its been saved as per a previous upload box action the form fails. This is obviously no good for production as this is defiantly a mistake that will happen on the floor. Is there a work around other than creating a folder for each box to save into? A submit rule would be perfect

7
M
2 months ago
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jschmidt7Rookie
asked in Nintex Automation Cloud

Check if user exists in AD Nintex Workflow Cloud

I have a form where the user entered their email address. The form data goes into SharePoint online. I want to check that the email entered is a valid AD user account. If I test it by entering an invalid email, the “Get User Details” crashes the workflow with an error. Is there a way to check a return code from this action or is there another action that will work?

4
B
2 months ago
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MatthewSimmonsRookie
asked in Nintex Automation Cloud

Assign a task for form reviewing - Looping the review step until approved

 Hi all, I have a review step in my workflow.. an email goes to the Leading Hand for review. a Task form is sent to the Leading Hand that is a copy of the original form with the fields populated as per the original entries.This is great for reviewing, though if the worker who submitted the form needs to edit as per the leading hand review instructions.. I have the link to the workflow instance in the email so the worker can go back in “Copy Data” and edit, though the images have to be re added. Not the biggest issue ever.. though it does direct the worker to their Nintex dashboard rather than having just a form to work with..   If the Leading Hand Rejects the form and mentions what changes to make, is there a way to have the worker edit a form somehow as a form rather than in the dashboard, whether it be a task form or original, and then somehow “Loop” back around to the review step again? Rather than having to end the workflow and have the worker go into the Nintex dashboard? It doesn

4
M
2 months ago
K
kinneavy-jNovice
asked in Nintex Automation Cloud

User Management API - Delete User Bug

There is a bug EITHER in the Delete User endpoint OR the documentation of the User Management API.  The documentation states that expects the userId as a path parameter. It’s definition of userId is: Unique identifier or exact email address of the user. In the Delete User endpoint, providing the exact email address returns 404 / not found, but providing the userId as returned by the Get User endpoint works fine.In the Get User endpoint, the documentation for the path parameter of userId is the same and it works fine for email addressWhile it could be that the documentation is incorrect, I think the Get User and Delete User should be consistent from the perspective of good API designHere is the link to the Delete User documentation as reference: Delete a user in tenant | Nintex Automation Cloud  

1
L
2 months ago
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brandiwoodsonCommunicator
asked in Nintex Automation Cloud

Workflow Failure: [WorkflowExecution.IO.XtensionExecute.ConnectorErrorResponse] Received an error response from the connector: [WIF.STR.StorageOptionNotFound] Storage option not found.

Can anyone shed some insight to what this error message is? It failed on the “Get a file” action for SharePoint Online. I’m concerned it is related to maybe NAC Storage but wasn’t sure. I resubmitted and it’s working fine. This process has been in place for well over a year now - it just randomly failed out of the blue.  Error Message: [WorkflowExecution.IO.XtensionExecute.ConnectorErrorResponse] Received an error response from the connector: [WIF.STR.StorageOptionNotFound] Storage option not found. 

1
SimonMuntz
2 months ago
S
ScottgRookie
asked in Nintex Automation Cloud

Limit to the number of people than can be assigned a task

Is there a limit to the number of people that can be assigned a task?We have a group of 122 people that can potentially approve a task.I am using a method of querying a distribution group and adding the email addresses to a variable.The variable is assigned to the Assignees list.It says “AssigneesSearch for and select up to 20 users.”I guess that is the limit. I must have missed that. Does anyone get around that limit?

2
S
2 months ago
Dan_Stoll
Dan_StollNintex Employee
posted in Nintex Automation Cloud

Feeling social ??

Unfortunately, I haven’t got the budget to fly everyone into Bellevue for a get together, but I’d still love to hear your thoughts.. what are we doing well, what aren’t we doing well. What do you like, what don’t you like.. .. If you head over to https://www.gartner.com/reviews/market/business-process-management-platforms/vendor/nintex and fill your boots, the next time we can get together.. 🍺 on me :)  The Nintex Cowboy  

2
Dan_Stoll
2 months ago
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NathaRookie
asked in Nintex Automation Cloud

Reminder based on Date

Hi Everyone, In my workflow's start form, I have a field named Planned Date. I am attempting to set up a reminder based on the Planned Date for the same user in the next stage. I noticed that we have the option to use a Date Variable in Escalation, where I have calculated "Planned Date" + 2 days in one variable(RemindarDate). However, I don't see the same option available for setting reminders. I have tried converting dates, but the Reminder feature asks for a number.In short I want to set a reminder for the user for Planned Date + 24 hours, in "Assigned Task to multiple users". Please let me know if this is possible or if there's a workaround that I'm not aware of. Thanks  

3
N
2 months ago
N
NiklasGRookie
asked in Nintex Automation Cloud

Nintex Xtension: Group result as one object

Hello, I have the problem, that the result of my Xtension action is displayed by each property instead of one single object.My result looks like this:Each property of the result is displayed as one return value. What I am trying to achieve is something like this:This is what my openAPI JSON looks like:Is my JSON is configured in a wrong way?What do I need to change? Thank you in advance!Niklas 

1
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2 months ago
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BJHutchisonRookie
asked in Nintex Automation Cloud

Setting value for e-mail variable

Hey Team, I have a form which has the option to be submitted on behalf of the applicant. In my workflow, I have created a variable that is to be the e-mail of the applicant.  However, when I run the workflow testing function, I keep getting the following error:This is where it fails in the workflow:Looking for any advice! I can’t figure out the mistake.. Thank you!

2
Deon
2 months ago
B
brandiwoodsonCommunicator
posted in Nintex Automation Cloud

Task Details Missing for Parallel Tasks

Is the expected behavior for task details to be missing when running tasks in parallel?  I sent four (4) tasks off for a review process in a parallel so I can train users on how to utilize “task details” to see comments and reviews from other reviewers and only one the one that is being actioned shows up for all four.   If this is expected behavior, whaat is a workaround? I have four different type of reviews that they need to share the ability to review each other’s comments within each group and amongst other groups. The users total would be 30 users. Each group only, 1 person of the group of users have to respond. We are extremely limited for sharing comments amongst tasks assignees on an actual task form within this platform and I have tried other methods in the past to store comments etc. It’s always the same issue if two people action a task at the exact same time - which is known to happen for some reason at our company lol, we have issues updating the information back to ShareP

1
B
2 months ago
HeidiV
HeidiVRookie
asked in Nintex Automation Cloud

Nintex Responsive forms limitations on Nintex mobile app 2024

Can anyone direct me to where I can find a list of current limitations of a Nintex forms on the mobile app? Would really appreciate it 

2
MillaZ
2 months ago
M
MatthewSimmonsRookie
asked in Nintex Automation Cloud

Assign a Task To Multiple Users - Manager Approval form instance link

Hi, Im trying to configure the Assign a Task to Multiple People so that the form submission can be inspected by a line manager for approval. The manager needs to inspect the submitted form, if approved the rest of the workflow can happen. If rejected, the user will have to make adjustments resubmit for approval once again.I cant figure out how to add the link to the instance of the form that has been submitted. I've tried adding the published form link and removing the ‘key’ from the end of the link (https://dev-[company].workflowcloud.com/forms/) and adding the Workflow Instance ID at the end which looks to me to be a distinct ‘key’ rather than the one for the blank form.. though the page loads as “The page you requested could not be found”. I tried using the full URL with the Instance ID at the end, same thing. I'm clearly missing something with creating the specific form instance url.. Any help would be greatly appreciated. 

4
Deon
3 months ago
M
MatthewSimmonsRookie
asked in Nintex Automation Cloud

Get photos from collection using Loop for Each and storing as Separate File Variables

Hi, I cant see anything relating this query so figured it might help myself and other in the future if answered here.I have a form with file upload action where 4 photos can be uploaded and stored in a SharePoint Doc Library.Using a create a folder action, a new folder is being created with the Output result being saved as a collection variable (folder name).I have a loop for each where they're being processed and set to a file data type. I then am saving these in the doc library. Next, I need to get the items from the collection and set individual variables, so I can use them to populate in my template document. As i also need the photos on the Generated Document.Is there a way to use Loop for Each, rather than using multiple instances of Get Item from Collection for every individual photo? My issue is, loop for each doesn't have an index or Store Item options, which is needed for creating the Photo variables in the doc generation action.Any help is greatly appreciated!

2
M
3 months ago
Sasan
SasanNintex Employee
posted in Nintex Automation Cloud

Use the power of hyperautomation when you have no control over 3rd party systems

A recent hyperautomation solution successfully applied automation to ensure accurate, efficient, and compliant data entry into third party websites… Read more here!

0
Sasan
3 months ago
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brandiwoodsonCommunicator
asked in Nintex Automation Cloud

Task Management & Collaboration

How do we go about achieving the following: Task needs to be sent to 3 individuals, however they want two other roles cc’d in on the task for awareness and so they can reply all to the task received for the email.  We are stuck with this business requirements due to system restrictions: CC and BCC fields are not available in NAC on the assign a task to multiple users action, but they were in Nintex Workflow for Office 365!  Sending a separate email to achieve this would result in the first 3 individuals (task assignees) receiving two emails. Not ideal.  There is no option to disable the email that goes out with the task in NAC, which would resolve the problem somewhat. What can we do in the interim to achieve this business requirement? Note: This issue has been ongoing since we were advised to migrate our workflows NAC from Nintex Workflow for Office 365 and Nintex has been made aware of the missing functionality (item #1 - no cc or bcc capabilities).This feature was on the roadmap the

5
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3 months ago
D
darren21188Rookie
asked in Nintex Automation Cloud

Extract Data from Collections in Form Designer

Hi, I am trying to extract specific data from a collection that I have returned from an External Data source but I am struggling to see anyway to see any way of doing this. I can extract the first row object in the collection but the rest is proving tricky.I am guessing there is no way to use index values in the formula to extract the data from the collection? Unless I am missing something?i have also tried “Data Sources” on the form, which does populate the data in a dropdown, but again I have now way to add any of the individual values as a variable.Has anyone come across this before and might have a solution?Thanks!

6
C
3 months ago
M
mlefebvreRookie
asked in Nintex Automation Cloud

How to Add Form Submission link to a document set with Nintex automation cloud

I have this workflow that start with a form. Once completed, it create a document set and we would like to add the link to the form for a better user experience. Does anyone know how to do that.

6
MillaZ
3 months ago
J
jr123456Novice
asked in Nintex Automation Cloud

Get Office 365 Group Name and DisplayName in Nintex Automation Cloud

I am working on updating a workflow from Nintex for O365 to Nintex Automation Cloud. In Nintex for O365 after querying a list (SPO) you could select the Name property from a Person/Group field. The output in Nintex Automation Cloud only outputs the ID of the group. How would I get the name, display name, and email for the group (O365 group)?

3
Jake
3 months ago
P
PabloLApprentice
asked in Nintex Automation Cloud

Convert a value to DateTime is off by a day

I have a workflow in Nintex Automation Cloud that uses “Convert a value” to convert Text variable to DateTime variable but the date is off by 1 day - Example: if the input is this,2/6/2024the output is this,2/5/2024 18:00:00 PM The “Convert a value” parameters look like this:Source value = (a Text variable)Target type = DateTimeSource dateTime format = M/d/yyyySource locale = United States (en-Us)Result = (a DateTime variable)Also, the Timezone settings in the workflow are:Box checked for “Use the tenant’s default regional settings for this workflow” where Tenant default time zone is (UTC-06:00/UTC-05:00) America/Chicago. 

3
B
3 months ago
R
RuthRRookie
asked in Nintex Automation Cloud

Nintex Automation Cloud performance reporting

We need to provide auditors with reporting based on the date, time and user who executed specific steps of workflows.  Additionally, we have managers who would like statistics by user - for example, who processed which and how many purchase requisition requests.  We could build this into the Beacon reporting but that is a lot of extra development effort when there are some basic reports for workflow, step, date and time executed and by whom that should be beneficial to all Nintex customers.  The only standard reports I’ve seen in Analytics are aggregated and I don’t see a way to get to the underlying detail.  Please let me know if I am missing something there or if this is an idea that would benefit others?

2
R
3 months ago
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brandiwoodsonCommunicator
asked in Nintex Automation Cloud

Permissions for Start Forms

I noticed an email went out for this and then the link was broken.  I managed to find the post for this new feature.Restrict access to start event forms | Community (nintex.com) However, couple questions on this new feature:Will AD permissions be allowed in the future to better manage this? We don’t use groups in NAC user management section except to manage permissions on connections and data sources. Global admin are the only ones who can access and edit groups so this will not be sustainable for our team.  In addition, it’s redundant to manage AD group and have to turn around and manage a group in NAC. We need more integration for this to benefit us. Will business owners at some point be able to manage these workflow types in workflow tracking to manage form access? IT does not want to manage this for every process, when all we do it build the tool for the users. Administrative management should be on the business, not a designer or global admin. We would suspect a “form access”

4
SimonMuntz
3 months ago
RH_Danny
RH_Danny
posted in Nintex Automation Cloud

How do you assign, or map, user roles by Azure AD group membership

Is there a way in Nintex Workflow Cloud to automatically assign, or map, user roles by Azure AD group membership? I have an Azure Active Directory tenant already configured.

3
P
3 months ago

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