Nintex Workflow

Hey Nintex Community!I've been playing around with the js-insert item in Nintex Forms, and, is it a game-changer. It's like a secret weapon for making forms do exactly what you want, far beyond the standard stuff.I've been using it for a few things and would love to hear what creative solutions you all have come up with. Here are a few of my go-to moves to kick things off: Character Counters: I've added a simple counter to a text box so people can see how many characters they've typed. It's super handy when there's a character limit. //Char count$("#yourTexBoxID").keyup(function() {      var charCount = $(this).val().length;      $("#YourTexCounterID").val(charCount);}); Color-Coded Countdowns: This is a step up from the counter. I've set it up so the text box not only counts down the remaining characters but also changes color as you get close to the limit. For example, it might turn green when you have more than 100 characters left and then switch to red when you're down to the last

Hello!I would like to request your support in setting up a connection from Nintex to send or receive information from Power Automate. Honestly, I don’t have much experience in this area and I’m feeling a bit lost when going through the documentation.I would really appreciate it if someone could provide me with a guide or step-by-step instructions on how this should be done. I’ve been considering using "Call a web service – Wait for a callback" since I need to receive some information back, but I’m unsure about how to properly configure and confirm this process.Any help would be greatly appreciated. Thank you very much!

Hello,I get the following error The specified value is unknown. [Error Code: TypeCasting.UnknownCasting] when calling a xtension which should return an ics file.The xtension is a .net core api and nintex does recognize the specified result type as file.The responses part of the definitions looks like this:"responses": {               "200": {                  "description": "OK",                  "schema": {                     "type": "object",                     "properties": {                        "file": {                           "type": "string",                           "format": "byte"                        }                     }                  }               }            }I tried it according to OpenAPI Specification quick reference and Download base64 files but they differ on the properties part “file” <> “content”. But both ways dont work.But when calling the xtension i get this error.Is there anything, that I am missing?Thank you in advance!Niklas

I have a data table set up with two columns:Column 1: Name Column 2: Email AddressThe intent is for the user to select a name in the start form, which auto-populates the email in another action within the same form. The selected information can then be used in multiple forms throughout the workflow.  However, I am only able to make the employee email visible with a label action.  I am unable to use the information within the label action in subsequent forms within the workflow.  Can the selected table information be used as a variable within a text-short action?Is there a way to use the table information selected in a start form in multiple forms within a workflow?See the example workflow below, which hopefully explains my situation. https://deepwater-376274.workflowcloud.com/forms/710c5e97-cbcc-4777-9837-3d06bbb0498a

I created a workflow from a form; however, for future reference, I would like to store the completed form in a folder on SharePoint. I couldn't find a way to do this in Nintex Automation Cloud. Is this possible?

Hi, I have a question on getting two workflows to work together to get a notification email out to a customer.  The first workflow is where I’ve built a form inside the workflow.  It works as expected and upon submission creates a new record in the list.  Because the form is built inside the workflow and I don’t get the ID until the workflow ends preventing being able to reference that specific record ID in a notification email that was created in that first workflow.  What I decided to do is have created a second workflow that runs when it sees a new record on that list and in this second workflow, I get the ID as expected as the new record ID is seen then on the list   I need the ID so I can send in a notification email in this second workflow a link to that record customers can just click onto to get to that newly submitted record read only.  The Second workflow starts as expected and in instance ‘steps’ I can see the ID as expected but this second workflow appears to hang with this

Hi all   I am new to nintex workflow cloud. I would like to use values from a specific google sheet to populate a dropdown.  I use the data lookup control but when using google sheet connector I can only look up the list of sheets in the google drive rather than the content inside the sheets.   Is there any way I can achieve this?   Thanks.  

Uploading Files to Azure Blob Storage via Azure Function from Nintex Workflows While our awesome product team is working on a native capability to upload a file into Nintex Data. In some business automation scenarios, you may need to store files from into Azure Blob Storage. This article explains how to achieve that using an Azure Function with an HTTP trigger and calling it from Nintex as an external web service. Solution OverviewWe will:Create an Azure Function App with an HTTP trigger to receive a Base64-encoded file and store it in Azure Blob Storage. From Nintex, call this function as a web service, passing the filename, base64 and content. The Azure Function will return a SAS URI (secure access link) of the uploaded file.PrerequisitesBefore proceeding, ensure the following are in place:An Azure Subscription – with access to:Azure Blob Storage (Storage Account):This is where all the files will be uploaded.Steps:Go to the Azure Portal. Search for “Storage accounts” and click + Crea

Got a call from a user that there were a bunch of issues with some workflows. Turns out that the access token used in one of the connections in the workflow had expired and needed to re-authenticate. OK --- Easy fix to re-authenticate and get the workflows to start working again. BUTHaving workflows fail for this reason is NOT acceptable. I’m looking for a solution to be proactively notified BEFORE a workflow failure happens that a connection has an expired token. This way I can assume 100% uptime in my workflow by renewing the access token BEFORE there is a workflow failure.The connections screen in NWC only shows the date the connection was created. No where is the expiration date documented. So how is a Nintex admin to know when these things expire?Currently the only solution is to wait for a failure (and some angry customers) and then reactively address it by re-authenticating.This seems like a huge design flaw in this product that should be addressed by the dev team.

Anyone else having issues with SharePoint Online actions this morning? We’ve had workflows in place for years that are suddenly failing this morning with SharePoint Online actions. No changes to authentication, and the lists/files that the actions are supposed to pull are still there.  The the “Query A List” action, I can create a new action, successfully retrieve a set of lists in our SharePoint Online, but I’m unable to define any fields in that list to sort or filter by.  So it’s at least partially working, which would tell me it’s probably not an authentication issue.  I’ve made a case with support, but I’m just trying to get a feel for if anyone else is having problems.  Thanks!

I am trying to go through and making an inventory list via sharepoint. The main key part that I am missing is that the user will put the name of the product in a form and range of numbers and I need to the product to separate into each individual lines into a sharepoint list. So for example product name: Purse, Quantity: 50. Start number: 1 End number 50 Sharepoint list will look like this: Purse #1, Purse #2, Purse #3 through Purse #50.  

Hi Nintex Community,I’m working on a workflow in Nintex Automation Cloud that starts with an item creation in a SharePoint list and involves an approval process. Our goal is for the assigned approver to engage in discussions with the team (in CC) before making a decision. Ideally, the approver would use the initial email to access the Task Form, participate in discussions, and then return to the first email to approve or reject the task.Currently, I’m avoiding sending the usual task approval email by leaving the Assigned Task email blank in the Assign a Task to Multiple Users action. Instead, I'm attempting to include the Task Form URL in a Send an Email action for initial communication. However, I haven’t been able to successfully pass the Task Form URL to the email.Has anyone successfully implemented this, or is there an alternative approach to achieve this functionality? I’d appreciate any guidance or insights on making the Task Form URL available in the email so the approver can bo

I have a Start Form and the first few fields are “First Name”, “Last Name”, “Email” and “Phone Number”. Once these are entered, I basically want a timer to start and if the user hasn’t submitted the form within 2 hours, I want to send an email reminder to them to complete it. After that, I’d also want to trigger another one after 30 days. Is there a way to accomplish this without the user ever actually submitting the start form?

Hi all, We’ve used AI to translate forms into other languages since Nov 2023.  It has been a game changer for organisations that have a wide community of users.  However, what happens if the person submits their answers in another language?  Well, that’s very easy using our new AI language actions. First we want to detect what language they were using and we have two options for that.  We could see which language they translated their form into by accessing either of the form variables Language name or Language code. That makes the assumption they switched their form to a different language and also answered in that language which might not always be the case.  Maybe they switched their form to French but still answered in English. So the more robust way of checking is to interrogate one of their answers using the new AI detect language action.  In my example, I have an enquiry form and one of the fields is called “What is your enquiry”.  I pass the value of that field to the detect la

In a NWC Workflow, I am using the "Get members of a SharePoint group" action.My selected Connection is a "SharePoint Online: List and libraries connection" and I am a site collection administrator and member of the owner group of the chosen site. The connection has been established with the same user.If I click on "Retrieve groups", I get an 403  What could cause such an permission issue? 

Hi All,I’m encountering the below error when attempting to publish a workflow on Nintex Workflow Cloud: Anyone have any ideas on where to begin troubleshooting? I’ve tried the basics; logging out/in, clearing cache, trying different browsers.  Thanks!

I wanted to make a quick post today to highlight how I solved a use case with one of the new AI runtime actions in Nintex Workflow Cloud.  This blog is going to focus on the Extract information from document or image action but be sure to check out the other new AI actions.The use case I was presented by a client was that they wanted to be able to scan or take a picture of a driver’s license as they were entering the dump.  This would be used to determine what to charge the driver based on whether they lived in the city or outside city limits where the cost would be different. I built this POC using a sample driver’s license from Arizona.  I created a Nintex Data Table to store the extracted data in, but it could be stored in another line of business system such as SQL, SharePoint, that’s one of the advantages of Nintex Workflow Cloud is the ability to easily connect to multiple line of business system out of the box.  Now that we have our table, we need to create a form that the drive

Hi everyoneI am looking to send one e-mail based on when multiple items in a Sharepoint Online list are updated. ie I don’t want an e-mail for every item, just one e-mail saying that these items have been updated. What is the logic to achieve this?RegardsKirk

Transform how you work with these six new AI Actions [Beta] in Nintex Workflow, which enable intelligent document processing (IDP) capabilities into your workflows. These lightweight AI actions are designed to help you quickly extract, understand, and act on unstructured content from uploaded documents, emails, and images without any code.  AI action What it does Why it matters Extract text from document or image Digitizes handwritten and printed content from documents and images Enables downstream automation and eliminates manual data entry Summarize text Condenses lengthy content into key points Saves time and helps teams focus on what matters Extract information from document or image Pulls specific fields (e.g., names, dates, totals) from documents and images Automates data capture for faster, more accurate processing Analyze sentiment Detects the emotional tone of text Enables empathetic, data-driven decisions and process branching Detect language Identi

I want to use the option CSS Class in a form rule but I don’t know how to procede. Did not find any example in the Nintex Help Center. Can someone show me how to add CSS code in my rule? 

Hi,I have many questions:I have a workflow whose start event is currently set to "SharePoint – New or updated list item." I want to change this workflow so that the start event becomes a "Scheduled start." I feel like I cannot change the start event of an existing workflow and that I need to create a new workflow. Is that correct? If so, is there a way to copy the other actions from my old workflow into the new one?My current workflow updates a Microsoft list based on an Excel file saved in a SharePoint folder. Users have requested that the list not be updated automatically because I erase and reload the list, which impacts other workflows with forms that use this list as a data lookup. If I switch my workflow to use a "Scheduled start," is there a way to have it run only if a user has uploaded a new file that day, like for exaple: having a condition that the Modified date of the file was updated since the last run? How?Also, I’ve noticed that the "Get file" action allows selecting eit

Hello!Is it possible to conditionally enable or disable the "Assignee authentication" toggle in the Assign a task action based on a condition? For example, if the email belongs to a Teammate (internal user) it stays on, but if it’s an External Manager, it turns off? Or, how can I handle the error that occurs when the task is assigned to someone who is not in the tenant’s user list? The action fails when the user is not found.I know the solution to avoid assignment errors with external users is to disable authentication, since they are not part of the tenant. However, I need all users submitting forms to be able to use the save button, and when authentication is disabled, the form doesn't save any data. 

I created a workflow in Nintex  cloud with a form start event. The form contains one attachment section but if any files are attached the form will not submit with the message “File Upload filed.” The sample file I am using as an attachment is a 9 Bytes text file.Is there some setting I need to enable to allow files to be attached?

Use Case: We have multiple office locations worldwide, and these locations are available as a drop-down selection in the Choice Single form control across various forms. To add an office location, we must edit all forms that contain the office location form control. Can I utilize the table function within NAC to save time by making a single change to a table instead of multiple forms associated with the Choice Single form control?Can you provide an example? 

My NWC solution starts with a form that has 3 file upload controls.I need to get each file uploaded and using DocGen combine them for use with AdobeSign. I would love to go straight to DocGen, but I realize I may have to save them to the SP Item first. However, my current hickup is that I can't wrap my head around getting them back from the SP Item, into a collection, and then getting each one from the collection into a DocGen action for use.