External task form

Hi ​@RC1101,

It’s already here.
Disable Authentication. If the user is not in the tenant as an external user, the task action will not accept their email address, so use a variable that contains the assignee address instead, and this will work.
 

I mean in here. an option to go to an external webpage

Hi ​@RC1101,

Yes, in there:
Nintex Workflow is an external webpage.
Tasks can be assigned to external users if configured.

If you are not seeing the option , make sure you allow unauthenticated users in the Tenant Form Settings.
 

external page from nintex. 

like goto www.someothersite.com/myworkflow1/supervisorApprovel/xxxxxxx

and not to xxx.workflowcloud.com/task-forms/xxxxxxxxx

Hi ​@RC1101,

Interesting.  How would you have content generated by one app hosted on another? If all you want is a URL change, you could try Bitly or a similar service.

Hi ​@RC1101 ,

are you referring to having a simple form and workflow whereby upon submission from a ‘user’, the workflow does its things and in the assign task action ‘redirects’ a task form for said receiving entity to the external page?

> IMO not possible as you cannot create the Nintex Task in another application that I am aware of

> Can you not simply send a notification email to the Assigned Task team instead? Change out the Assign Task action to just be an email including a link to the external page?

>

Questions 

1. is the information that was supplied into the Nintex form going to be fed into a Database or list that the task form sees?
2. Does the form need to remain active in nintex post ‘Assign task’ actions or is the Nintex form simply a vehicle to collect data and advise said team something needs their attention?
3. Do you need the assign task action if you simply need to notify said team something requires their attention on a different platform/application?
4. Does the external page have a dedicated dashboard where the data is seen OR do they (the Assigned Team users) input the Nintex data manually into it?
   1. in the assign task you could append the link to the external page for them to use OR build that into the Assign Task ‘Form’ and have a label / button advising to check that to proceed confirming that the Assigned Task user has performed the duty in the other app and then proceed to ‘ Approve’ the Nintex Assigned Task and perhaps close out the workflow?

Simon, it is not about the url but what nintex task form can’t do. If we can host the task form, we can do a lot more complex thing.

Callan,

> IMO not possible as you cannot create the Nintex Task in another application that I am aware of

I know, that why I want to see if it is on the horizon

>Can you not simply send a notification email to the Assigned Task team instead? Change out the Assign Task action to just be an email including a link to the external page?

yes, and no. I saw someone in here did a “Run parallel paths” that kind of work but messes. and the 

xxxx.workflowcloud.com/dashboard/  will not have the link.

>Does the external page have a dedicated dashboard where the data is seen OR do they (the Assigned Team users) input the Nintex data manually into it? in the assign task you could append the link to the external page for them to use OR build that into the Assign Task ‘Form’ and have a label / button advising to check that to proceed confirming that the Assigned Task user has performed the duty in the other app and then proceed to ‘ Approve’ the Nintex Assigned Task and perhaps close out the workflow?

We will accept to add the link to the nintex task form but they don’t have the task id/assign id as variables that we can get to
 

You can run a parallel branch to the task that queries the Nintex Workflow API using a Service App token, and it will return the task form URL.

 

yes, I have seen that. the problem with that is in the dashboard. xxxx.workflowcloud.com/dashboard/  they will not have the link, so if someone covering for someone else they will not know what to do.

and if I have multiple parallel assign a task already, it will make a bigger mess.

1. Nintex does allow for delegation
2. If you were using an external website, then what is displayed on workflowcloud shouldn’t matter.
    

Not sure how this would be messy. You just give each task a unique name so that you can find the right one.

In the meantime you can upvote this suggestion here 

2)Our external will only have the task form, not keeping track of which stage/task it is on.

thanks, upvote for that. don’t look like it is going to happened anytime soon