K2 blackpearl

  This only pertains to users on Appit 1.5 or K2 blackpearl 4.7 due to the changes of how we add the K2 for SharePoint app via the APP CATALOG.        So many have posed the question: why do I have K2 for SharePoint app on my personal OneDrive sites?     WHAT ARE PERSONAL ONEDRIVE SITES?  These are sites that look like this:   https://kitty-my.sharepoint.com/personal/hello_kitty_com  https://batman-my.sharepoint.com/personal/your_worst_nightmare_gov  https://bob-my.sharepoint.com/personal/sponge_bob_com     WHERE DOES THIS HAPPEN?  This will most likely happen for customers on Appit 1.5, or anyone on K2 blackpearl 4.7 due to how we deploy the K2 for SharePoint app to site collections via the APP CATALOG now. We do nearly everything from the APP CATALOG now.      ***Notes for APPIT users***  Previously, many on Appit would get the following email:     "Subject: The admin token may be expiring for bobcat-my.sharepoint.com - personal - hear_me_rawr_com soon.  Your admin OAuth token may be

Hi there, again. I want to keep tabs on how many active users we have in our K2 instance.   So, I went to the Management console and scrolled down the "Licenses" and then waited (for quite a while) for hte user window to populate...it only shows 15 users at a time, and each time you page to the next page, it takes about *personal details removed* seconds to load.  So, to get to the end of my list took quite a while....plus I can't export. Is there a way to see that same list of users somewhere off a table in the k2 database?  I'd like to be able to download it in order to track users and note when folks leave the organization. Thanks, ROb 

First time user here. What procedure do you guys follow for package and deploy. I need to deploy OOTB smartobjects and forms for couple of list to Production. Also, how do you handle the GroupIDs (Group Id changed from Dev to Prod and cannot use the name) during deployment for "Get K2 Emails for SharePoint Group Members".

Dear All, Does anybody already made a Sharepoint migration from 2013 to 2016? If so, how have you dealed with the K2 server? We're doing a detatch/attach migration. What are the steps to take and how difficult is the migration in general? Regards,Roman

we are attempting to add another If statement with the current one, but it doesn't seem possible. For example:When the button is clicked      ==> If the form passes validation           ==> If txt_address contains a value of XYZ                ==> then submit the form     ==> Else change the form status to invalid          ==> Then display a message to the user  

Hi,Working on the SmartForm is a great time saver but it comes with limitations when a layout is a bit different that just rows of views. I am struggling to make a smartform with a layout attached in the image file. Please suggest how could it be possible to accomplish this. Thank you.

Hi K2 Brothers,While dealing with my internal stakeholders we are currently discussing the possibility of integrating K2 workflows with Outlook.Does anyone in here have an overview about the features and functionalities within that area?I am not talking about Email Client events or similar - It could be the following: - Out of office function integrated with Outlook when enabling/disabling the OOO in K2- Being able to see your current Worklist directly from Outlook- Having a shown K2 section (lookup) where the app compares the specific email (based on email address or ProcessInstanceID for example) with active workflows to show the current step (activity name) - Workflows the current sender is connected with This is specific ideas and requests I receive from the customers. SalesForce has a similar solution in Outlook. Let me hear your commentsThanks  

Hi, I want to ask about Parameter in smartforms.I know that Parameter can be used to pass data from one smartform to another smartforms. Can I pass the data in the URL (just like GET method)? For example: Runtime URLhttp://server:81/Runtime/Runtime/Form/Test__View/ Runtime URL with Parametershttp://server:81/Runtime/Runtime/Form/Test__View?GUID=aaaa&UserId=bbbbbb  Thank you!

Hi, I have a button that start the workflow. I click the button, an instance is created on the workspace (without Error), then workflow email events get executed, emails start arriving, BUT no worklist item is created. Why the instance is created but the worklist item not? Thanks in advance.Will

Hello All. I have a form that based on a rule it disables all the views (6 of them) so data cannot be changed. However, it dims it so low the text is completely unreadable in many cases. I assume there is no way to deal with this issue within the Designer tool itself and so I am going to have to rely on injecting some styling tags to address this issue or set every field to read only which seems very tedious, but would work. I am not a CSS expert at all and was wondering if you could help me deal with this issue. I did find the following link on the Community: http://community.k2.com/t5/K2-blackpearl/Disabled-layout-Table-text-blends-into-the-background/ta-p/92069 In the resolution section it suggests how to change it for all but doesn't actually give you the tag. It just goes on to show you it for a specific control. I am using this resource: http://community.k2.com/t5/K2-blackpearl/SmartForms-How-to-execute-JavaScript-via-rules/ta-p/90846 to add some simple alert javascript just to s

I am looking for a solution to put a validation on required fieldsI have a workflow in which if Manager approves the request no comments are required. If a request is rejected a comment field must be completed. I am able to validate when requestor is submitting a form (So initial form validation is not a problem). I want to validate as the workflow progress (I need help on this). For achieving this I am putting validation rule on when update button is clicked on approval state of the form because I want validation as the workflow progress (not the base state) please see the attachment.In current scenario, with this rule when manager selects 'No' and try to submit it without comments it shows validation message but it also shows form has been submitted tab and upadate the sharepoint list with data. So rules are executing this way:1. if current Workflow Activity is Manager Approval2. and on view, Control contains 'No'3. and the Form passes validation Configured4. then complete the follow

k2 smart object datasource how to use session variable

We are migrating to a new K2 server. I would like to be able to extract some information from the workflows on the old server to keep them for auditing purposes. For example we have an approval process for purchase requests and we want to be able to look up who approved a purchase request through the workflow. Currently, our business partners just view the workflow and dive into the approval action to see which participant approved and when. Can anyone point me at either a report or the tables that contain this information so that I can export into Excel or another repository so it can be accessed after the old server is decommissioned?

I have troubles with filtering out SmartObject data for For each loop. The SmartObject is SharePoint list type. Problem is that instance runs too long (about 2 hours each day), since I not able to filter per Datum field (today). Currently i have set filter by ID, status, and some other fileds. I noticed that filter doesn't work correctly when i have combination A and B and (C or D). I managed to work it correctly when I chnaged filter rule to A and B and C and D and E (just changed status to AND conditions withoud grouping OR). I will be very hapy if anybody has hint how to filter our per datum, or maybe some other way (prepairing/replicating filtered data in other SO for 4eachloop). Some details about configuration:SO has 3000 rowsFor each SO conf.: Input parameters empty, Filter (has parameters). Please find enclosed screens. Thank you for hints!   

I created views and smartform. I have one form for all new, edit and display. In smartform, I have two states: Base State and Approval State. I am using approval state of the form in workflow (I created workflow in K2 studio). However, when manager opens the worklist item link, it opens a new form instead of existing one.My question is what needs to be done to open a existing form from worklist item link?

I have a need to start a K2 workflow once a record gets inserted in a SQL Server table.   I can create a SQL trigger to launch a SQL server job or stored procedure once a record is created. My question, is there a way to only use SSIS or SQL Server to pass a parameter and start a workflow. I do not want to create a console application and need to do it all on the database server. 

My company wants to develop a web service using WCF and SOAP that needs to be integrated into Blackpearl using SmartObjects. The web service definition has been setup already and the first test seems to work. The main question is: what is the best (or easiest/ simplest) way to setup a way of authentication between the web service and the calling Smartobject. Thanks!

Hi, I am looking for guidance, advice and experience on desiging process data fields. I am looking to store initially around 10 fields as the process data fields such as id, name, address, date of birth etc and some text data. Based on the whitepaper for k2 blackpearl the guidance is to used process data fields to store ids only and then use smart objects to populate the data fields instead of creating multiple process data fields. What is the practice based on the experience? Do you have any recommendations? What are the pros and cons for each approach? The other goal is to create a custom dashboard which would display a list of work items. Some columns on the dashboard will be process data created by K2 such as datetime created and others are from provided process data fields.We have a solution to display data from the process data fields using K2 API but if some of the columns have to come from a smart object can we then somehow combine the two? The dashboard will also need function

Hey yall. Trying to create a form that has  Smartobjects with the option of selecting True or False radio buttons.  Tried to play around with this and I created the SmartObjects as Yes/No but unsure how I can create the True/False option when this cant be set on the object?  (The radio buttons are in the list of controls).

I am trying to create a workflow that will allow users to assign tasks dynamically in K2 Studio.  Basicly when they complete the task the task form should contain a people picker to enter the next assignees name.   In K2 Designer for SharePoint I am able to do this easily by creating a data field type of people/group, however that data field type is not an option in K2 Studio.  I am not using smartforms for this by the way.Is there a way to achieve this with K2 studio?

Is possible to make web service completely without authentication? I was able only to make it basic (simple).

When trying to create a new list item from new form, error "Value does not fall within the expected " is displayed. All these artifacts were migrated from a test instance to prod instance. It works fine in Test instance. Any help is appreciated. How to find column it's complaining about? Following is from host server log file... "56067879","2017-03-29 09:57:11","Error","General","0","SharePoint Broker Exception","CreateListItem","0 Value does not fall within the expected range.","anonymous","0.0.0.0","XXXX:C:Program Files (x86)K2 blackpearlHost ServerBin","56067879","a7c6351c38ae4fe8a88985a5066a2a2a","""56067881","2017-03-29 09:57:11","Error","SmartObjects","10702","Error","SourceCode.SmartObjects.ServiceBroker [ExecuteSmartObject]","10702 An error occurred in the sensus_sensient_tech_net Service Instance. Value does not fall within the expected range.","anonymous","0.0.0.0","XXXX:C:Program Files (x86)K2 blackpearlHost ServerBin","56067881","d42d8b326c524bb382414fc5e96b750c","""5606799

I am running stress tests over REST webservices made upon SQL based smartobjects. Auth is Basic.4 cores result in 40 tps only.What are the means to make it faster?

Is there an example how to add multiple files attachment in the viewand save those attachments into the database.And when I retreat them back how do I display them in the list (listview, grid ...) as a hyperlink so that the user can click to view it. Thanks for your help.TTN

Hello All. I am trying to use a lookup control in an editable list and using the following link I am able to get it functioning. https://help.k2.com/onlinehelp/k2smartforms/userguide/1.0.6/default.htm#Using_a_SmartObject_Lookup.html It works great for a single Item view control, but I am struggling to get the display value to show the description rather than the ID value when the editable list view loads as well as after I commit the record in the editable list.  For exmple, when I click on the Lookup it loads my subview and I select the value which in turn sets the display with the description as well as stores the ID in my table as I want when clicking the Save button. However, after clicking the Save button it shows the ID still rather than description.  Can someone help point me in the right direction to work with the applicable rules/behavior to get this to work? I have tried several things and am struggling with it. Thanks for your help! Steve