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K2 Version:  K2 Cloud Update 19 FP02 Workflow is getting duplicated when deploying from TEST environment to PRODUCTION environment in K2 cloud.This is creating confusion as there are multiple workflows in designer and while I try to open , it doesn’t seem to show the latest changes from test environment. The same when I checked in K2 Management, the newly deployed version shows the newly added tasks :O I want to get rid of these duplicates safely without affecting the users as its production environment. I also want to make sure ,since the latest and default version in K2 management shows the latest changes, it will work as expected. If anyone one has faced similar issue, please share on how you fixed it.  Any help would be much appreciated!!Thanks

Is there any way to add the attachments inside the Nintex repeating section? If yes, Would you please explain the following things,1. How to add the Attachment control?2. How to store the Attachment?3. How to show the existing attachments on the Edit mode and view mode?Thanks in advanceCroos.

Hi, We have a worfklow and SmartForms integration.Forms trigger workflow and goes to different stages. At approval stage when approver (may be current logged in user) clicks on Approve button , the requirement is to verfiy that user's credentials again by poping up a form for entering username and password field. Also that form will show readonly informatiom about that user (user profile fields like designation,location etc.) Looking at some post on the community I tried to use AD samrtObject where I am able to get information about user properties but I am stuck with password.How I will validate the password entered by user. I mean validation mgith be against AD. I tried following posts but not able to achieve above. http://community.k2.com/t5/K2-blackpearl/Making-a-login-form/td-p/56037http://community.k2.com/t5/K2-blackpearl/K2-Login-Form/m-p/80282#M23666  

I have a multiline text box on my form. I need to ensure the users enters at least 250 characters but a maximum of 500 characters. Any suggestions...please

I have a flexitask to which I have added a More Information outcome in addition to the standard Approve and Reject outcomes.  I have set the Reject and More information outcomes to require comment, however I am able to complete the task without adding a comment. I am using a custom task form, as well, so I decided to put a validation on the Comment to force the requirement with a form rule.  But this also is allowing the task to be completed without entering a comment.  Any suggestions?  Screenshots attached.

HiIs it possible to feed one SharePoint list by different forms?For example a SharePoint list stores all traveling requests. The end user can start either a form to request travels within Europe or a request form to request travels outside Europe. All filled in data should be stored in the main travel list.Thanks in advance for your promt answer. Edo

Updated: Thanks to ‌ for suggesting the best solution.In this scenario we have a Person or Group column that allows multiple selection which means users are able to insert more than one person in the column. The goal is to capture the Display Name of the people on the list. In order to achieve this goal follow the steps below:Create the Person or Group  column. In this example I created People List column as detailed below. Make sure to set Allow multiple selection to Yes. Create a Nintex workflow.Create a workflow variable and set the type to Single line of text. In this example I created var_Display_Names.Add Set Variable workflow action to the workflow. Set the workflow variable created in the previous step (in our example  var_Display_Names). Choose List Lookup from the Equals dropdown menu. Source must be Current item. Then choose the Person or Group variable created in the step 1 from the Field dropdown menu (in this example People List). Now click the breadcrumbs button (...) an

Hi, I have a workflow in my environment where there is a State Machine, sometimes when changing state the workflow errors (and it sends a notification) with this message: "WorkflowName failed to run" but after that it can continue and it goes correctly to the next state. I remember that on the old connect forum there were a lot of threads about similar problem, but a lot of them ended linking this thread (http://connect.nintex.com/forums/thread/16685.aspx) but everytime I try to reach it, also changing from that url to the new oldconnect.nintex.com/... I get redirected to the new community site and I'm not able to read what is written in it. Do you have any suggestion on how to solve this problem?Safe looping is currently disabled on that environment. ThanksGiacomo

Hi, Where is the xml (form data) file stored for an item.The situation is , I have many records and one of the control in the form was not connected to a field. Now I need to get that control data without opening each from.How can I loop through the form data of all the items? The list workflow can only get the form data for a single item.Any idea?

We are using Nintex with SharePoint 2013. I'm using a library with Documents sets. The Document set contains  of 5 folders with a default documentin it . I want to change the permissions of 1 of the folders as it needs limited access. Can this be one with "set item permissions" workflow? Thanks.

OverviewAfter creating an NWC workflow, it must be deployed for consumption. There are 3 different approaches one can take when deploying an NWC workflow.Use OOTB UI deployment with one environment. Not recommended, especially if the solution being deployed has several connections and each could have different environment configurations.Note: It’s also possible to export/import from/to the same environment, as you are able to set a new name as “import time”. Use the OOTB UI deployment to export/import to multiple environments. Recommended and outlined below. Use NWC's API to handle deployments in bulk to multiple environments. Powerful automated approach for solutions with multiple workflows, but proceed with caution, as the aforementioned deployment tool has yet to be fortified and undergo rigorous testing. This has been tested w/about 100 workflows and appears to work well. The only shortcoming of using the API is you cannot import a workflow if one with the same name already exists,

Is there anyway to detect if a Nintex form has changed?  This is sometimes called an IsDirty function.

What is the Job Queue?The Job Queue allows users to view the status of DDPs ran via Mass, Apex, or Workflow (Automated DDPs) for up to seven days. When you run a DDP with a button click you have visibility to the process bar and will be presented with an error if the document generation process is unable to complete. Since Mass, Apex, and Workflow run in the background and often on multiple records at once, an error message will not be presented if the document generation process is unsuccessful. However, this information is available to you within the Job Queue page.The Job Queue contains important details such as:Date: the date the DDPs were ran Total Jobs: total of number of DDPs ran on that particular date Pending: the number of DDPs still processing Errors: the number of DDPs that received an errorExample: You will see DDPs were ran on a total of 4 records on a certain date. Of these 4 records, document creation is still pending for 2 records and 1 record received an error.How do

Hi All, I created a workflow using K2 Web designer. All other worklfows task notifications email are working but not for this new one. The sendemail notification work in the new workflow but not task notification email. We have made change in the email address all old workflows were bound to that old email but we changed it in the workspace and it works for old workflows. After the change I created this new workflow notification emails stopped working for this workflow. Any help is appreciated! Thanks, Aditi

To Update the manage metadata column in SharePoint list we need two things:1. Label of managed metadata2. Term ID of the manage metadata.Scenario I want to update "Europe" in the managed metadata column in SharePoint List. I only have the label with me which is present in the Team store. But I cannot update the managed metadata column directly using action "Update Item" as I also need the termid for the same.Solution1. We have to first select the termsetID from which the "termid" needs to be taken and save it in the variable.Example: "Country" is TermSet and I need to get its ID from "Term Store management".2. Using Taxonomy webservices "<siteurl>_vti_bin/TaxonomyClientService.asmx" in Action "CallWebservices" and user Method as "GetTermsByLabel". Once we get the SOAP Editor details , modify the below Web Service as:3. We get Result in XML then using "Query XML" get the TermID based on the TermStoreID4. Once we get the TermID and the update list item using "UpdateListItem" with "

Hi everyone!   I am in need of a helping hand:  In a Sharepoint 2013 System there are a couple of Nintex List Workflows that work correctly and have been edited (and published) several times in the past. Now is no longer possible to edit them.    These workflows are correctly shown under "Workflow Inventory". When selecting any of them, it is possible to see the different steps and actions   But as soon as I click on "Edit Workflow", I receive the error ErrorCannot open file "XXXXXX/Forms/Nintex_AutoStartRules.xml" and the Workflow editor appears completely empty (XXXXX is the name of the Library where the List Workflow is stored)   If I try to open the Workflow by clicking on "Open" Button (on the Ribbon) the result is exactly  the same The current editing user is the same one that created and edited (several times) the Workflow in the past. I have also tried with another user that is Site Collection Administrator. Same result. Exporting and importing the Workflows again was of no he

Good afternoon all, in our company we would like to aditionally from authenticating users from active directory also to authenticate via LDAP to Lotus Notes as well. Regarding the LDAP topic, i found the following article http://help.k2.com/helppages/k2blackpearlgettingstarted4.6.7/webframe.html#introduction_to_k2_ldap_provider.html Here we started by ignoring the Openldap part and focus on the K2 configuration and the usage of the URM service to interact with LDAP:Basically to connect we need the following settings:LDAP://ldap.ch.da.rtr/O=AutoneumUserName: sldapPassword: ######### Based on the original script existing in the mentioned URL, i adjusted it to add the configuration settings above and to update the Identity table in the end. The scrip is posted bellow:  -- K2 LDAP User Manager (Trusted - Setup).sql-- sample script for creating a K2 LDAP user manager that uses the SourceCode.Security.Providers.LdapProvider.Trusted.Ldap provider-- Comments By ricardo.matos@autoneum.com--LDAP

I have a workflow that should be extracting the data from a variable, but I am getting an error every now and then.Ex: fn-Trim(varDescription).  Error retrieving context data.  Error executing inline (fn-Trim) function.  Check that the correct arguments have been passed to the function.   

Original topic: https://community.nintex.com/t5/Nintex-for-SharePoint-Forum/How-to-get-latest-version-history-comment/td-p/48311Original post date: 14 November 2011Question:This is for NW2010. I have a document library with versioning enabled. I have a workflow that runs on an item update. What I need to be able to do is to have a condition based on the last version comment. Why? I have a 3rd party product which updates document libarary items, and leaves a particular commentin the version history. I need a condition that says "if latest Version History comment = 'edited by FooMaster 2000' then...How would I go about getting the latest version history comment so I could throw it into a variable or use it in a conditional statement?Answer:Firstly, make a call to the Versions.asmx web service with the Call Web Service action.Then, use the Query XML results, to pull out the first comment, using the xpath //defaultNS:result/@commentsThe textTemp variable will contain the latest versions co

Products: Nintex Forms 2010, Nintex Forms 2013 We sometimes get asked if there is a way to count the number of Nintex Forms in each Site Collection farm wide. This PowerShell script will output each site collection URL in a SharePoint farm with a count of how many Nintex Forms are present in each site Collection. PowerShell Script Add-PSSnapin Microsoft.SharePoint.PowerShell -ErrorAction SilentlyContinue   Get-SPSite | Get-SPWeb | ForEach-Object {   Write-host "Beginning search for Nintex Forms in :" $_.url   Write-host "Number of Nintex Forms in $($($($_.Lists["NintexForms"]).Items | ?{$_.ContentType.Name -eq "Document"} | ? {$_.level -notcontains "Draft"}).Count)"   }    Version History and other scripts can be found here: http://alps.codeplex.com

Standard SharePoint document set form, once saved to create a new document set, user is redirected to the newly created document set.Document set form customised with Nintex Form doesn't do this.  Instead it redirects user back to the library, where they then need to find the newly created document set and navigate to it (causing an extra click).  This isn't acceptable to my customer - anyone know how I can easily overcome this?Euan Gamble‌ did this come up in Document Set forms testing?

Original link for this article is: https://community.nintex.com/docs/DOC-1426 Looking for Nintex for SharePoint 2016 guidance? See the following link:https://help.nintex.com/en-US/nintex2016/current/sp2016/NWSetup/DesignDatabases.htm?cshid=dbdesign 

This should be easy, but it's not working.I have a form on a list that includes a Managed Metadata field.  The field is not required and only allows a single value.  It is possible to enter a value in the field or change an existing entry from one value to another value in the term set.  However, it is not possible to remove an existing value and go back to a blank field.  I can remove it in the form but the value is still there after I save the changes.  The version history shows that I changed the item but no field is shown.The problem happens on a pristine form with absolutely no changes made.  This is on SharePoint 2016 with Nintex Forms 4.3.2.0.If anybody has an idea of how to remove a value from a MM field, please pass it along.Sheila

Hi,I need to use nintex AD action over LDAPS and action does not allow me to specify LDAPS:// in LDAP Path.Does Nintex support LDAPS ? Is there any centralized setting to specify secured LDAP connection ?(I'm using Nintex Workflow 2013 Enterprise)Regards,Samuel

Products: Nintex Workflow 2013 This is a port to Nintex Workflow 2013 and 2016 from this project: Nintex Workflow 2010: Last Task Respondent Actual Token addin  IntroductionThis addin for Nintex Workflow 2013 and 2016 adds a new insertable common data token to find the login name or display name of the user who last responded to a workflow task. How is this different to the out of the box “Last Task Respondent” token?If a task is assigned to a group, the out of the box “Last Task Respondent” token will resolve to the name of the group. This new token “Last Task Respondent Actual” will resolve the to the login name of the user who respondent to the task on behalf of the group.  Usage noteThis token can only be used before the next workflow commit checkpoint after a task. If the token is used, for example, after a delay or after a commit pending changes action, then it will resolve to ‘SHAREPOINTsystem’ and not the user who responded to the task.InstallationThe following steps install th