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Nintex Automation K2

Access resources, discussions, and tips to design and manage workflows with Nintex Automation K2.

  • 3,103 Topics
  • 8,155 Replies
3103 Topics
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ovsScholar
asked in Nintex Automation K2
Workspace is not functional for an AAD user

Hi,Having K2 on prem + AAD as provider, I have an issue for a certain user.This user is not able to approve a task or to access hist workspace.The error that I have is “Form 'com.K2.System.Workspace.Form.Workspace' could not be found. Ensure that the form exists, that it is checked in, and that you are authorized to run the form and its views.”This user was functional until today. Un update for some attributes was made on AAD for this user, and also I executed a SYNC for the AAD. I searched for the user on the K2 DB and I found it for the AAD provider.Do you have some idea why is happening this issue?Thank you

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ovsScholar
asked in Nintex Automation K2
Nintex K2 Form for SharePoint online list - lookup limited to 100 items

For a SharePoint online list I generated automatically the K2 Forms from SharePoint.On this list I have a Lookup field that is pointing to another SharePoint online list with more than 3000 items.On the generated forms for new/edit item, the control for this Lookup field is a multi-select, but it shows only the first 100 items.It is possible to display all the items on the multi-select control?Or there is a better solution to avoid the load of more than 3000 items? 

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ovsScholar
asked in Nintex Automation K2
OAuth token creation

I have an installation for K2 5.8 + SharePoint online.For any K2 URL (for example for an approval task form or a simple SmartForm viewed directly from SharePoint online as an iframe) when an user arrive for the first time, K2 is showing a “Please login” popup with the following message: “We must create a token on your behalf - click here. Once the token is successfully created, click OK to refresh this page.”This popup asks you to create the OAuth token. Clicking on the link “click here” is opening a new browser window and you need to close the window and refresh the original page.This is not a friendly behavior. It is some fix / alternative configuration for this?Thank you 

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ovsScholar
asked in Nintex Automation K2
How to call a power automate workflow from a K2 workflow

For the limitation of K2  functionality regarding the SharePoint functionalities I need to use an additional power automate workflow.Seems that a REST service instance should be created for this.There is a tutorial for the creation of the REST service from the K2 Management, but the issue is to obtain the swagger schema. It is some alternative to this or a simple way to have this schema?Thank you\

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ovsScholar
asked in Nintex Automation K2
SharePoint service instance refresh is failing

Hi,I have a SharePoint online Service instance on K2 5.8 on prem. that currently is failing on refresh with an error like this one:SmartObject Server Exception: Error refreshing Service Instance 'ABC_sharepoint_com___sites___XYZ. Service returned : 'Field FFF has a dependency on a lookup list that could not be found '.What I cand to in order to not loose all the work that was don on forms and on the workflows in order to be able to refresh the instance?

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Nintex Employee
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AGravesRookie
asked in Nintex Automation K2
K2 Five Count ALL rows in a list view

In K2 Five there is an aggregate function on a List View to show the count of data rows per page. I would like to be able to get a count of all rows for all pages to populate an “Entries found” data label.

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ovsScholar
asked in Nintex Automation K2
SharePoint List Update action

Hi,I use Nintex 5.8 on prem with SharePoint online.On an workflow, in order to update some SharePoint list item it is there some way to do it by specifying the name of the field in a dynamic way (and now choosing it from a DropDown)?For example if I have more fields on the list like Field1, Field2,… Field10 and a number variable N with a certain value in the range 1..10, if you want to update the field with the name “Field”  + N, how can you do it n a simple way?Thank you 

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Nintex Employee
RajuNintex Employee
asked in Nintex Automation K2
Guidance Required: Handling F5 Router Name Change and URL References in K2 Database

Hi Team,In one of my cases, the customer has informed us that, due to Microsoft deprecating NTLM and their requirement to migrate to Kerberos, they need to update the F5 router name from xxxTitle to xxxK2Title.To ensure that in-flight processes remain accessible after the F5 router name change, the customer would like to know which K2 system database tables may need to be updated to reflect the new router name (i.e., updating references from xxx_____ to xxxK2___). Specifically, they are looking to update URLs from the old format https://_______/___.TravelExpense.wap/ to the new format https://___k2___/___.TravelExpense.wap/.The new URL https://___k2____/___.TravelExpense.wap/ points to the .NET web application that interfaces with the K2 server K2P01. The customer has noted that some of the K2 system database tables contain references to the old F5 router name used in front of the Web App.So far, the customer has identified the following two tables that contain such URL references: [Se

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Nintex Employee
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PYaoRookie
asked in Nintex Automation K2
K2 Identity Service refresh workitem membership based on AD Group

5.6 FP21 using new identity service, if a task is assigned to an AD group:Can someone confirm the following behavior:Resolve groups to individuals option Checked - Membership is resolved at runtime once.   Changes in AD group membership will not alter the visibility of existing workitems.    e.g. Employee changed role to a different department and is taken out of an AD group.    Employee will continue to have visibility to existing workitems assigned.  Only new workitem / task will it exclude the employee that’s no longer in the AD group. Resolve groups to individuals  Unchecked -  AD group membership change picked up by Identity Service would be reflected in the workitem.   Removing employee from AD group would no longer show the item in employee’s worklist.   Adding new employee to the AD group would gain visibility to in-progress workitems assigned to that AD group.

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Nintex Employee
gemw18Nintex Employee
posted in Nintex Automation K2
Custom Translatable SmartObject Data

With K2 5.8, we've added translation support for SmartForms, but your data remains as it was captured. However, you can use the below example to display different values based on locale for any control that binds to a SmartBox object by utilizing the exposed out of the box Browser Culture field.Adding to your SmartObjectAdd a new Text property to your SmartObject called e.g., “Culture”. This property will be used to determine each row’s locale (e.g., “en-US”) when adding/editing data.Add a Number property that will be used to link each value per language to each other (e.g., another ID property).Adding to your viewAdd the new properties to the required view(s) where the data will be captured and change the “Culture” property to a Drop-Down List. Bind the control to the “Translation Language” SmartObject found under the System > Management > Translation > SmartObjects category.This SmartObject will contain all supported languages selected for the environment in Translation Sett

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Nintex Employee
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ovsScholar
asked in Nintex Automation K2
Mandatory SharePoint field is not showed as a mandatory one on the SmartForm

For K2 5.8 on prem + SharePoint online I have an issue with a SmartForm.A SmartForm was generated for a SharePoint online list and I added some layout and rules customizations.Later I added a new SharePoint list field that is a mandatory one. The SmartObject was regenerated and the new field is available to drag it on the SmartForm, but is not showed as a mandatory one.Yes, I can add the asterisk on the label, but on save when the field doesn’t have a value is not underlined in red as the other mandatory fields.Is there some additional configuration to do for this?Thank you.

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Nintex Employee
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yennyennRookie
asked in Nintex Automation K2
K2 Versioning Process

Is there a way to track or identify changes between different versions of a form? Currently, the saved file structure makes it difficult to visually spot differences—only the person who made the changes typically knows what was updated. Is there a way to generate a summarized version of the changes for each version?  

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CodiKaji
Nintex Employee
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ThriveniScholar
asked in Nintex Automation K2
Delegation worklist history/Logs

Hi,I have an audit requirement to retrieve the history of worklists that were delegated during a specific period.For example: Was any delegation assigned to Mr. Y on behalf of Mr. X on January 15th, 2020?If yes, did Mr. Y perform any tasks on behalf of Mr. X?Thank you for your assistance — it's much appreciated.Best Regards,Thriveni

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MillaZ
Nintex Employee
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ovsScholar
asked in Nintex Automation K2
Missing properties on the SmartObject "AD User"

Hi,I  have the SmartObject AD User under the “Active Directory Service 2”.I’m able to use this SmartPbject and get the details for a certain user using the method GetUserDetails.The issue that I have is that not all the available properties from AD are available on the SmartObject “AD User”. For example, I have some exterionAttirbuteX in AD that is not included.It is some way to add these missing properties?Thank you 

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SpaK2UserRookie
asked in Nintex Automation K2
K2 Image control only saving Max 65.535 to SQL database

When uploading an image the image size is 206kb the image is not fully uploading the base 64 data is being truncated 

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MillaZ
Nintex Employee
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yennyennRookie
asked in Nintex Automation K2
PDF Converter error

I’m unable to generate the pdf using the smart object - pdf converter.Error below is from the log:[2025-04-15 19:35:04][ERR][Host:][App:SourceCode.PdfConverter.Api][CID:][SID:][Path:/api/v1.0/convert][Src:SourceCode.PdfConverter.Api.Middleware.ExceptionHandler]: System.AggregateException: One or more errors occurred. (Load_Error (-200) - ERR_CERT_COMMON_NAME_INVALID) ---> System.Exception: Load_Error (-200) - ERR_CERT_COMMON_NAME_INVALID   at SourceCode.PdfConverter.Api.Converter.CefPdfConverter.LoadPage(ChromiumWebBrowser browser, Action`3 loadAction, String urlOrHtml, String baseUrl)   at SourceCode.PdfConverter.Api.Converter.CefPdfConverter.GetPdfBytes(Action`3 loadAction, Func`2 readyAction, String urlOrHtml, String baseUrl)   at SourceCode.PdfConverter.Api.Converter.CefPdfConverter.GetPdfBytesFromUrl(String url, String baseUrl)   --- End of inner exception stack trace ---    

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yennyennRookie
asked in Nintex Automation K2
Error when saving

SOS! My form suddenly couldn’t Save. it returns error An unhandled error has occurred, please contact your administrator with the following ID. CorrelationID: 8bc2446a-642b-4bba-b439-11f4eb6216fb

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BB33Novice
posted in Nintex Automation K2
Stop workflow instances using SMO

Hi, Is there any way to Stop perticular workflow instances using SMO. My requirement is user will mark respective project as on hold in application, based on that i want to stop respective process instances.Note- I have service instance id with me and i dont want user go to managment site and perform it manually.   

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PavelSScholar
asked in Nintex Automation K2
Deployment of legacy K2 for SharePoint app

Hi community,I wanted to test an older version of K2 Five (5.5/5.6) integrated with SharePoint online and I found out that adding "legacy" app to App Catalog doesn't work in the newly created tenant, because these add-ons are already on their way out, according to the article SharePoint Add-In retirement in Microsoft 365.Am I overlooking something, some setting that would allow me to still deploy this, or am I just out of luck, the old legacy app will no longer test?If I want to test migrating from the legacy app to the new SPFx in the future, do I need to find any old tenant created before 11/2024? By the way, is there any news on how this can be done?Thanks in advance for your opinions.Pa--

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wl2025Rookie
asked in Nintex Automation K2
LDAP connector to make use of AuthenticationTypes

Hi. Having difficulty binding to LDAP if the account used is not on the target domain controller. we’ve discovered that it’s not making use of AuthenticationTypes Enum (System.DirectoryServices) | Microsoft LearnIs it possible for K2 Nintex v5.6 application to specify the AuthenticationTypes as I’ve tested that I’m able to bind when AuthenticationTypes is configured.

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MillaZ
Nintex Employee
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shafiRookie
asked in Nintex Automation K2
Authentication for outbound and inbound apis

We have the following setup: ✅ Okta is used for authentication, but it supports only the Authorization Code flow (we do not have Client Credentials flow enabled). ✅ For machine-to-machine authentication, we are using AWS Cognito. Here are our questions:1. How can we start a K2 workflow on an event? The event might be: Headless (no user context) Or triggered by a user based on certain conditions by external system or nintex 🔍 How should we authenticate these requests securely in both cases (Okta /Cognito)? ✅ Which OAuth flow is recommended for headless service calls? 2. How can we make secure outbound API calls from SmartObjects? Some API calls are triggered by SmartObjects that are: Invoked headlessly Or invoked as part of a user action 🔍 How do we securely authenticate those outbound calls, especially when tokens must reflect a user’s identity? 🔒 Is there a way to pass the user's identity token in SmartObject calls? 3. How can we update a workflow step f

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ahodehRookie
asked in Nintex Automation K2
Invalid Archive Type on SourceCode.Workflow.Client

I have a custom .NET project that references some DLLs. Recently, I've been encountering the following error: "Invalid archive type" when executing OpenWorklist() using SourceCode.Workflow.Client.dll. The issue is that it works fine on other PCs, but not on mine. After researching online, I found suggestions that the issue could be a bit-version mismatch between the DLLs. To resolve this, I upgraded the K2 version on the server from 5.6 to 5.8 and copied the new DLLs into the project, but it still isn't working. The project works fine on every other PC except mine, and I can't figure out what the issue is.

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MillaZ
Nintex Employee
Y
yennyennRookie
asked in Nintex Automation K2
Workflow - Folio

Hi I’ve tried to set folio for parallel path task. Refer below:I have two path, one is Technical, one is Marketing. Both uses different variable as stated above. However, when i open the worklist item from email, the two task shows same Folio (All referred to Technical). How should i correct this so that the Assessment IOC Marketing’s Folio refers to as Marketing instead of Technical?

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Nintex Employee
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yennyennRookie
asked in Nintex Automation K2
Nintex Automation K2 - Unable to capture info when submit approval task

Hi, I’ve been trying to capture information from an approval task form but have been unsuccessful. The task follows a multi-level approval process:The Originator fills in Section A and Section C. Once submitted, it is routed to the Supervisor for approval or rework (if necessary). If approved, it will be routed to the next PIC to fill in Section B.In the Originator's first submission, the worklist item correctly displays the data entered. During the first level of approval, the Supervisor may approve or request rework. If rework is needed, the Supervisor is required to add remarks before submitting. After this, it is routed back to the Originator (if rework was required), or to the next PIC (if approved).Data is being captured as well for rework remark. However, during the submission by the PIC, data entered in Section B is not captured in a specific table view, even though it is supposed to be displayed.I have adjusted the rules several times, but the information from Section B still

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ALIMORookie
posted in Nintex Automation K2
How to Display an image stored on SharePoint in Nintex K2 for SharePoint View?

Hi,I have a SharePoint List that I created a K2 Application (with Views and Forms) from. This List has an ImageURL column/field that I would like to use to reference to display an image that’s also stored on SharePoint, but I can’t seem to find the property or control to help me do that.I saw this older thread, but it talks about using an Image control -- which has an Image URL property. This is exactly what I’m looking for, but… I don’t see an Image control in my toolbox; only a Picture control. That control has no such “Image URL” property and only seems to be able to upload an image directly. What would be the recommended way to display an image stored on SharePoint in a Nintex K2 View?  Thank you!

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