Nintex Automation K2

I want to ask if it is possible to integrate Nintex Automation K2 (aka K2 Five) with multiple tenants, with multiple SharePoint Online, and use user authentication against Entra ID?Thanks in advance for opinions, or links to clear documentation.

In smartobject is calling APIcurl -X 'GET' 'https://api.com/account?user_id=111'response is { "deactivation_candidates": [ { "user_id": "usr_abc123", "confidence_level": 0.95, "is_regulated_account": false }, { "user_id": "usr_def456", "confidence_level": 0.88, "is_regulated_account": true } ], "retention_candidates": [ { "user_id": "usr_ghi789", "confidence_level": 0.75, "is_regulated_account": false }, { "user_id": "usr_jkl012", "confidence_level": 0.99, "is_regulated_account": true } ], "analysis_summary": "Daily automated scan"}Now issue is we have user_id in request and response

Nintex automation on prem - How can you put trigger event on a message ?

Hi, For a SharePoint online list where the manual K2 workflows are visible on the dropdown to start manually  at the item level, it is some way to eliminate a workflow that doesn’t exist anymore on K2?Thank you!

Hi,I’m trying to deploy a K2 SmartForm that works on the development env. to the production with a package.It’s a SharePoint online form for New item in a SharePoint list.I have the bellow error. What could be the error for this?Fail    View    NewKKKK_sharepoint_com___sites___YYYY_Lists_ZZZZItemView    Error %d, Level %d, State %d, Procedure %s, Line %dCannot insert duplicate key row in object 'Form.EventInstance' with unique index 'UX_Form_EventInstance_ContextID_EventID_InstanceID_SubFormID_SubFormInstanceID_StateID'. The duplicate key value is (d732ab56-5d4d-4731-bdeb-615765b84ee0, c3e8535e-317e-45c7-9d10-bb1a132b08a4, <NULL>, <NULL>, <NULL>, 656963f9-e362-4eb8-b3fd-dc4ff7edccc0). Transaction count after EXECUTE indicates a mismatching number of BEGIN and COMMIT statements. Previous count = 1, current count = 0. Warning: Null value is eliminated by an aggregate or other SET operation.    System.Data.SqlClient.SqlException (0x80131904): Error %d, Level %d, State %d

Hi All,Currently, I am working on a project to migrate Nintex Workflow 2016 on SharePoint 2016 to K2 Five. Some existing workflows use the “Query User Profile” action to retrieve user information from the SharePoint User Profile.Is there a feature in K2 Five that provides similar functionality to the “Query User Profile” action in Nintex Workflow? Thanks,Rizki

I have a SharePoint online list with K2 SmartForms (5.8 on prem).Using the out of the box generated SmartObject for this list in order to get the link to an item, I get a link like this one: https://[tenant].sharepoint.com/sites/[sitename]/Lists/[listname]/DispForm.aspx?ID=1 that normally works (making a redirect).But for a list the link is not functional, the iframe for the K2 Display Item SmartForms remains blank, without errors. Navigating the site, the link to the Display form is functional.Do you have an idea for what reason is happening? 

How to increase timeout for SmartObjects calling REST APIS

Hi,Having K2 on prem + AAD as provider, I have an issue for a certain user.This user is not able to approve a task or to access hist workspace.The error that I have is “Form 'com.K2.System.Workspace.Form.Workspace' could not be found. Ensure that the form exists, that it is checked in, and that you are authorized to run the form and its views.”This user was functional until today. Un update for some attributes was made on AAD for this user, and also I executed a SYNC for the AAD. I searched for the user on the K2 DB and I found it for the AAD provider.Do you have some idea why is happening this issue?Thank you

For a SharePoint online list I generated automatically the K2 Forms from SharePoint.On this list I have a Lookup field that is pointing to another SharePoint online list with more than 3000 items.On the generated forms for new/edit item, the control for this Lookup field is a multi-select, but it shows only the first 100 items.It is possible to display all the items on the multi-select control?Or there is a better solution to avoid the load of more than 3000 items? 

I have an installation for K2 5.8 + SharePoint online.For any K2 URL (for example for an approval task form or a simple SmartForm viewed directly from SharePoint online as an iframe) when an user arrive for the first time, K2 is showing a “Please login” popup with the following message: “We must create a token on your behalf - click here. Once the token is successfully created, click OK to refresh this page.”This popup asks you to create the OAuth token. Clicking on the link “click here” is opening a new browser window and you need to close the window and refresh the original page.This is not a friendly behavior. It is some fix / alternative configuration for this?Thank you 

For the limitation of K2  functionality regarding the SharePoint functionalities I need to use an additional power automate workflow.Seems that a REST service instance should be created for this.There is a tutorial for the creation of the REST service from the K2 Management, but the issue is to obtain the swagger schema. It is some alternative to this or a simple way to have this schema?Thank you\

Hi,I have a SharePoint online Service instance on K2 5.8 on prem. that currently is failing on refresh with an error like this one:SmartObject Server Exception: Error refreshing Service Instance 'ABC_sharepoint_com___sites___XYZ. Service returned : 'Field FFF has a dependency on a lookup list that could not be found '.What I cand to in order to not loose all the work that was don on forms and on the workflows in order to be able to refresh the instance?

In K2 Five there is an aggregate function on a List View to show the count of data rows per page. I would like to be able to get a count of all rows for all pages to populate an “Entries found” data label.

Hi,I use Nintex 5.8 on prem with SharePoint online.On an workflow, in order to update some SharePoint list item it is there some way to do it by specifying the name of the field in a dynamic way (and now choosing it from a DropDown)?For example if I have more fields on the list like Field1, Field2,… Field10 and a number variable N with a certain value in the range 1..10, if you want to update the field with the name “Field”  + N, how can you do it n a simple way?Thank you 

Hi Team,In one of my cases, the customer has informed us that, due to Microsoft deprecating NTLM and their requirement to migrate to Kerberos, they need to update the F5 router name from xxxTitle to xxxK2Title.To ensure that in-flight processes remain accessible after the F5 router name change, the customer would like to know which K2 system database tables may need to be updated to reflect the new router name (i.e., updating references from xxx_____ to xxxK2___). Specifically, they are looking to update URLs from the old format https://_______/___.TravelExpense.wap/ to the new format https://___k2___/___.TravelExpense.wap/.The new URL https://___k2____/___.TravelExpense.wap/ points to the .NET web application that interfaces with the K2 server K2P01. The customer has noted that some of the K2 system database tables contain references to the old F5 router name used in front of the Web App.So far, the customer has identified the following two tables that contain such URL references: [Se

5.6 FP21 using new identity service, if a task is assigned to an AD group:Can someone confirm the following behavior:Resolve groups to individuals option Checked - Membership is resolved at runtime once.   Changes in AD group membership will not alter the visibility of existing workitems.    e.g. Employee changed role to a different department and is taken out of an AD group.    Employee will continue to have visibility to existing workitems assigned.  Only new workitem / task will it exclude the employee that’s no longer in the AD group. Resolve groups to individuals  Unchecked -  AD group membership change picked up by Identity Service would be reflected in the workitem.   Removing employee from AD group would no longer show the item in employee’s worklist.   Adding new employee to the AD group would gain visibility to in-progress workitems assigned to that AD group.

With K2 5.8, we've added translation support for SmartForms, but your data remains as it was captured. However, you can use the below example to display different values based on locale for any control that binds to a SmartBox object by utilizing the exposed out of the box Browser Culture field.Adding to your SmartObjectAdd a new Text property to your SmartObject called e.g., “Culture”. This property will be used to determine each row’s locale (e.g., “en-US”) when adding/editing data.Add a Number property that will be used to link each value per language to each other (e.g., another ID property).Adding to your viewAdd the new properties to the required view(s) where the data will be captured and change the “Culture” property to a Drop-Down List. Bind the control to the “Translation Language” SmartObject found under the System > Management > Translation > SmartObjects category.This SmartObject will contain all supported languages selected for the environment in Translation Sett

For K2 5.8 on prem + SharePoint online I have an issue with a SmartForm.A SmartForm was generated for a SharePoint online list and I added some layout and rules customizations.Later I added a new SharePoint list field that is a mandatory one. The SmartObject was regenerated and the new field is available to drag it on the SmartForm, but is not showed as a mandatory one.Yes, I can add the asterisk on the label, but on save when the field doesn’t have a value is not underlined in red as the other mandatory fields.Is there some additional configuration to do for this?Thank you.

Is there a way to track or identify changes between different versions of a form? Currently, the saved file structure makes it difficult to visually spot differences—only the person who made the changes typically knows what was updated. Is there a way to generate a summarized version of the changes for each version?  

Hi,I have an audit requirement to retrieve the history of worklists that were delegated during a specific period.For example: Was any delegation assigned to Mr. Y on behalf of Mr. X on January 15th, 2020?If yes, did Mr. Y perform any tasks on behalf of Mr. X?Thank you for your assistance — it's much appreciated.Best Regards,Thriveni

Hi,I  have the SmartObject AD User under the “Active Directory Service 2”.I’m able to use this SmartPbject and get the details for a certain user using the method GetUserDetails.The issue that I have is that not all the available properties from AD are available on the SmartObject “AD User”. For example, I have some exterionAttirbuteX in AD that is not included.It is some way to add these missing properties?Thank you 

When uploading an image the image size is 206kb the image is not fully uploading the base 64 data is being truncated 

I’m unable to generate the pdf using the smart object - pdf converter.Error below is from the log:[2025-04-15 19:35:04][ERR][Host:][App:SourceCode.PdfConverter.Api][CID:][SID:][Path:/api/v1.0/convert][Src:SourceCode.PdfConverter.Api.Middleware.ExceptionHandler]: System.AggregateException: One or more errors occurred. (Load_Error (-200) - ERR_CERT_COMMON_NAME_INVALID) ---> System.Exception: Load_Error (-200) - ERR_CERT_COMMON_NAME_INVALID   at SourceCode.PdfConverter.Api.Converter.CefPdfConverter.LoadPage(ChromiumWebBrowser browser, Action`3 loadAction, String urlOrHtml, String baseUrl)   at SourceCode.PdfConverter.Api.Converter.CefPdfConverter.GetPdfBytes(Action`3 loadAction, Func`2 readyAction, String urlOrHtml, String baseUrl)   at SourceCode.PdfConverter.Api.Converter.CefPdfConverter.GetPdfBytesFromUrl(String url, String baseUrl)   --- End of inner exception stack trace ---