Nintex Automation K2

Hello, Would the below be a supported topology? It is similar to distributed environment but One of the IIS server would also be the K2 application server. Documented at https://help.k2.com/onlinehelp/k2five/icg/5.2/default.htm#Plan/TOP-Distributed.htm%3FTocPath%3DPlan|Sample%2520Topologies|_____3 User Machine Network Domain access Server 1 IIS - for internal use in domain & Firewall no external access K2 Application Server Server 2 IIS - For use outside of the domain (Possible anonymous access, when not in network or on VPN for employees This server may be located in Azure but would have public IP address and network access to Server 1 and Server 3. Server 3 MS SQL Server  If this is supported what things do i need to take into consideration orkeep an eye out for?

Good morning As new users of the K2 platform I am still learning best practice in building workflows, however current feedback for our deployed processes is overwhelmingly positive! One issue I have is that if a task recipient is absent and has not set an out of office (reasonably common place), I would like to give the originator the choice to redirect the task to a recipient with appropriate authority. At present, if the recipient hasn't actioned the task within 1 hour, the originator receives an email to remind them that the authorisation task has not been actioned, which is merely a prompt to check with the recipient. There may be a valid reason that the step takes longer than an hour (due to urgency or workload etc.) so it's not simply  a case of routing the task back to the originator after a period of time.  One solution seems to be that the originator is copied into the task but this routes the task to both recipient and originator and seems a bit scrappy. Is there a way that I

I have an issue about task mail with the dynamic recipient, each receiver will receive different mail context. My recipient gets from DB data, so I can not sure the exact number of receivers.And each receiver will get their owned mail context, the mail context also gets from DB data. I was using a loop to send the task mail, but I found that the task only sends to the first receiver, not all receivers in once. Only if the first receiver reply to the task, the workflow will keep going. (Please see the picture 1.) But if I use one task to send the whole receivers, I will get an issue that I don't know how to assign the single value to each task mail, looks like I only can put the whole smartobject field on the mail body?  (Please see the picture 2, 3.)   Is there any good way to implement the requirement? Thanks in advance! pic 1 

I'm in the process of upgrading from 5.0 to 5.2, however after the install completes, I get the error message attached. Does anyone know what this means? How can I get this fixed?

Hi I have a form that is uploading files to a sharepoint doc. lib. but needs to be able to upload the files to a subfolder, which can be 2-3 subfolders. I can get all of the subfolders from a dropdown get folders, but when the file is uploaded it is creating the folder at the top folder, then uploading the file into the newly created folder, instead of uploading the file to sub, sub subfolder. How can I either display the full path in the dropdown and then have the file get uploaded to that third level subfolder. 

I'm trying to setup a weekly task reminder to users with active tasks.In my different environments I have to seperate it out so the emails only go to specific AD Groups for those environments,Example: In DEVI need to send an email to each member of a Developers group - IF they have an email address in the stored procedure I'm using to feed in the names.In MOI have 3 AD Groups I am splitting out to send emails to.I got it to work -however - if the name in the AD Group doesn't have any records - they still get an email but it's blank.  I want to do like a if then else type thing on this loop.  Tried using a Reference but it breaks if the name doesn't have a record.Hope that makes senseI have 2 stored procedures1 that goes and createst a unique record for an active user with email / fqn1 that goes and creates a list of all 'tasks' that belong to that user.So I need to loop the SP to match AD but if they don't have a record - do not send an email.

In my list view a user can add multiple items which can each start a separate workflow to retrieve further information. When the workflow is started the status is set to pending, once finished the status changes to completed. When all items have a status of Completed I want another workflow to start. Is there any way to achieve this?  Example, if one item contain pending and another completed, user should not be able to submit. If both items are completed then the user can submit but I only want one workflow to start and not one workflow per item. Thanks.

I have a two-part question about K2 workflows. We're using K2 5.2. 1) We have a workflow we'd like to have fire when a new item is added to a SharePoint list. Then, we would have a timer that waited until its Event Date + 1 day, then it would move the item to an archive list. I'd say an average of about 5 items are added each week, and they are kept for up to a year or so, so there would be an average of around 500 active workflow instances waiting for their next step at any given time. How would having that many active workflow instances affect the performance of our K2 service? 2) We have another workflow that moves any items in the same list that are marked as Rejected to the archive, which is kicked off when the edit form is submitted with a status of Rejected. If the items are marked Rejected and moved to the archive using this secondary workflow, how would that impact the active workflow instance mentioned above? When the event date passed, if they were already in that archive li

how to upgrade from k2 version 5.1 to 5.3 What is the check list for this solution ?What is the risk of doing this?How long is it take ?thank you 

Dear all, We encountered a problem when connect to sap via K2 Connect. We configured the connection string then click the test button, but prompt error as below: [Thr 23920] LOCATION    SAP-Gateway on host <hostserver> / sapgw00[Thr 23920] ERROR       timeout during allocate[Thr 23920] TIME        Mon Apr 30 14:50:01 2018[Thr 23920] RELEASE     701[Thr 23920] COMPONENT   SAP-Gateway[Thr 23920] VERSION     2[Thr 23920] RC          242[Thr 23920] MODULE      gwr3cpic.c[Thr 23920] LINE        2066[Thr 23920] DETAIL      no connect of TP sapdp00 from host <hostserver> after 20 sec[Thr 23920] COUNTER     469 Can you tell us how to fix it? Thanks very much!

Hi All,I installed K2 v5.3 successfully. I was able to access all URLs(management, designer, ...). After enabling active directory now I am getting 503 service unavailable error. Any help is appreciated!  

10520 SmartObject Runtime.Management Database Error: 'The current transaction cannot be committed and cannot support operations that write to the log file. Roll back the transaction.HelpLink.ProdName = 'Microsoft SQL Server'HelpLink.ProdVer = '13.00.4224'HelpLink.Evtsrc='MSSQLServer'HelpLink.EvtID = '3930'HelpLink.BaseHelpUrl = 'http://go.microsoft.com/fwlink'HelpLink.LinkId = '20476' 2025 Error Marshalling SourceCode.SmartObjects.Runtime.SmartObjectManagementServer.RegisterServiceInstance, The current transaction cannot be committed and cannot support operations that write to the log file. Roll back the transaction.   at SourceCode.SmartObjects.Runtime.SmartObjectManagementServer.RegisterServiceInstance(String ServiceInstanceDefinition, Guid ServiceIstanceGuid, Guid ServiceTypeGuid) 8130 Error processing message from 10.190.66.9:65343: The current transaction cannot be committed and cannot support operations that write to the log file. Roll back the transaction.   at SourceCode.Hostin

I am sending an email which includes a date. When it is displayed in the form/view it displays as MM-DD-YYYY.  However when you include the date field from the smartbox object in an email message, it formats the date as YYYY-MM-DD.  It is in this format when you list it out with K2Management. Can you change the email to display the date to the way it is displayed within the form/view? Thanks! BKlaege

Hi Everyone, I deployed a Process on Prod enviroment while testing i encounter this error "Worklist item could not be opened. 24411 K2:XXXxxx is not allowed to open the worklist item with SN=169702_101". This error occur while trying to open the form please note that this form has not been action. Please assistance will be duly appreciated 

We have a group of people receiving task notifications in email. The first person opens the email link, which brings them to workspace and loads the task.  They complete the task. When the second person reads their email, and clicks on the link to the task (which is already completed), they get the error message that the worklist item could not be opened. Obviously, we cannot unsend emails.  Does someone have an example rule where there is error handling to put out a user friendly message that the task is 'Already Completed'? It would seem to me that K2 sending out emails to groups would encounter this all the time.  Our groups use email, when the other alternative is to have everyone have K2 workspace being refreshed several times during the day. Looking to stay out of K2 workspace all the time if possible. Can anyone offer a wonderful suggestion? BKlaege

This may have already been answered. Does anyone have a good general-purpose SQL query to provide a list out of the K2 database of workflow errors?  I'd like to set up a smart object/view to monitor ALL my workflows for ones that error out.  This is what I've come up with so far: select top 100 percent e.id, p1.FullName, date, e.descr, itemnamefrom k2.Server.ErrorLog einner join k2.ServerLog.procset p1 on p1.ProcVerID = e.ProcIDorder by date desc  And it works up until the point a specified workflow gets modified, then the ProdID from the error table no longer matches the ProcVerID on the procset table.  There's an "Object ID" column on the ErrorLog table, but I can't figure out what that joins to.  All I want to get as a result set is the name of the workflow and the date of the error the item name and the error description for the actual WORKFLOW, not hte current version of the workflow. Thoughts?   My guess is that this is pretty easy...I'm just not finding the right table to join t

We are currently in production with K2 4.7.  I need to install and configure a new K2 5.1 development environment.  I know that we need DNS entries for K2 5.1 - but I'm not sure how many we need and what they are for.  Our current K2 4.7 environments have three DNS entries for K2 Farm, K2 Smartfarms and K2 Web components/Workspace.  Are these same three needed for K2 5.1?  If not, what are they? Thank you,Emily

Hello K2 Community,I am trying to figure out the best way to join a cold standby node to our prod farm. As a standard operating procedure, I like to keep a few preconfigured K2 Five nodes on standby. Since K2 Five does not offer autoscaling, I figured this is the quickest way to add resiliency to our production should we require additional capacity or if we lose one of the K2 nodes. A node = Windows VM + K2 Five. Cloning Windows VMs from the golden image did not work for us - Azure has naming dependencies at the VM level that are challenging to deal with. What we ended up doing was to preinstall vanilla K2 Five on a separate instance of the database, then when needed, run the Configure path of the K2 Five installer, check the 'reconfigure the farm' option and use the target environment DB name. I hope my explanation makes sense. i.e.production farm is connected to k2-sql00cold standby node k2-vm1 runs with k2-sql01cold standby node k2-vm2 runs with k2-sql02 when joining k2-vm1 to the k

Dear all, We encountered a problem when we enable the k2 workflow rest service. We enable the workflow api then click the apply changes button, it prompt us the error as below picture. We have installed the certificate in the k2 server and k2 web. Can u tell us how to resolve it? Thanks very much!

Brand new instance of K2 Five (5.2),I was testing the smartstarter applications a bit just to see how much modification they would require to apply to my environment. I installed the "Change Management" SmartStarter, and the "IT Asset Request" smartstarter. I then tried to delete them (through the workspace, same place where I installed them), and it removed them from the Apps list, however in designer, all of the components are still there, the smartobjects, the forms, the views, the workflows, they are all there. On top of that if I try to re-add the apps from the catalog, it tells me they are installed. Is there any way to fully remove the apps? I don't want to manually delete all the components. They seem to be in deep folder structures and I thought removing them would delete the components. I have attached some screenshots in case they help. Thank you

How can we override the theme styles to change the font family ,size and other styles for all k2 controls in the form. Please advise.

Hi, We found that in the new K2 Five Workspace, when you finish a task it continues appearing on your task list and this is not automatically refreshed. Is there any way in the Form to trigger a task list refresh when you close the form? Thanks in advance

Dear Fellow K2 Developers, What seemed like a simple operation has turned into a bit of a mind-numbing mess. I have a List View of user accounts. These accounts are a blend of external users and domain users. I want to be able to filter that list to only show acounts whose email addresses do not contain our company URL. (so any user with an email from a public domain) In the filter settings for a list view I have the option to filter by addresses that contain a certain string, but not to filter by addresses that do NOT contain a certain string. I have spent the past day messing with expressions and rules to try and find a workaround... But am having no luck. Has anyone else come upon this problem? Any help is greatly appreciated! Best regards,~ Andrew

I'm trying to retrieve user's task list using example documented here . The problem is I only get tasks that are assigned directly to me. I don't get any deligated/shared items. How do i get them?

Hello All,I have a workflow with a loop. I want to count the iterations of the loop and report the number of times the loop ran. I have a variable in my workflow to track the count. I can set an explicit value for my variable. But I am not able to set the value using a simple additions (e.g.  Count = Count + 1). I've even tried assigning the current count to another variable and then adding 1 to the other variable without success.e.g. Count2 = CountCount = Count2 + 1 Is there a trick to doing simple math and assinging the result to a variable in a workflow? Thanks,-tomas