Nintex Automation K2

Hey all, I'm developing a proof of concept for our college and am using a contract that our student workers have to sign as a starting form for this proof. To do this, we've integrated our K2 with SharePoint and I have the form setup to save the results to a SharePoint List and for a Workflow to trigger when a new item is created in the list. When I test it myself, the process works just fine. Currently, the only thing the workflow does is to send a confirmation email to the person who submitted the form, and to our departement shared email account as well. I am running into an issues though, when I test this with a seperate account (I have 2 test accounts and I've had other student workers and professional staff test as well). When another account uses the form, it does create new entry in the SharePoint list, but it is not triggering the workflow (so no emails are going out). I've tried created a couple of test lists and all of them have the same issue. When I go to my K2 Workspace,

I added a task to a workflow, and now it will not deploy. Google says to check the context browser for any blank references, or references which do not expand. I do not see the problem.  It seems such a pain to have to delete the workflow and start over. Anyone know what could be causing this non descript error?  Not lovin workflow. BKlaege

Currently, I am using a List view in my Smartform which will pull data from the DB table and I am having a column of DateTime in that table. in my table, if date saves as *personal details removed* Then if someone opens Schedule in US time zone it will display the date as -1 i.e. *personal details removed*. but while in IST it shows as *personal details removed*How to resolve this issue. we are using K2 FIVE5.2

I have a workflow that I made changes to in designer, but I want to revert all those changes how do I do that? I want the workflow in designer to replicate that of what the default workflow has without having to back and remove all my changes manually. 

After starting a Workflow through the "Start a Workflow" rule in Designer I can successfully kick off a simple Workflow to send out an email. Once I add a Task and assign it to a Recipent found using the browse option and redeploy. The process errors and give me the little information. I also can't view the "View Flow" which I currently have permissions to view. (Which is upsetting and confusing as to why). I feel as though some configurations may be off, but I can't be sure. Another thing I see often is when editing a Workflow its somehow gets checked out by the k2web.svc rather then myself. Which I then need to update the values in the DB to again get access. Suggestions

I’m sure K2 can do this, but I’ve googled all over the place and checked the K2 community but I can’t find a response.   Can K2 Cloud communicate with JDA Cloud (Now Blue Yonder).  Currently, our JDA is on premises so we are using a SQL Server Service Instance, but we are researching how our K2 applications would be affected if we move JDA to the cloud. I don’t see a specific connector for JDA cloud, so I’m guessing it would be through some kind of Rest connection or OData connection.  Is there any information that explains in detail how to set up this connection?  Would data be accessed via an API or some other method? 

Hi, Is possible in K2 Five to embeed an image in a mail notification without downloading id from external source? In my previous post I asked for this and I got this solution: But this is for embeding external html images. It is possible in K2 Five to embed as attachment like in this post?   Thanks in advance!

Hi.Hope someone can help with this. I've been struggling with testing this bapi.I am trying to run a SAP BAPI, MEASUREM_DOCUM_RFC_SINGLE_001, in the K2 Connect test cockpit. I am getting a RfcInvoke failed(RFC_ABAP_EXCEPTION): VALUE_NOT_FLTP error.This is occurring when I enter a value, for example, 35.12 as the RECORDED_VALUE. If I enter 3512 it works. Entering 35 works but 35.00 doesn't.The bapi works fine entering 35.12 from within SAP via transaction SE37As an aside, I had trouble with the READING_TIME before discovering that hhmmss is the expected format rather than hh:mm:ss.CheersIan 

I would like to create an email for our user, the email will contain the URL likehttp://k2form.com?ID=1 Is it possible to pass ID 1 to K2 form? Many thanks.

Hi, How do you add a clickable email on address a form? I've tried adding a data lable, adding the email address to text and clicking literal, but when the form is loaded, the email address is just liek regular text, any ideas? Is there an expression that can make it a proper clickable email address?

The Reports link in the custom workspace is directing user to Settings.How can I correct it? 

We recently installed K2 Five and I have completed most of the tutorials. However, when looking at the first list of workflows that we wish to create, over 90% of them do not have the originator submitting to their direct supervisor.  This example is nice, but I'm looking for guidance on how to create approvals that go outside of the Manager-Employee relationship. For example, the most important workflow that is on my slate to complete ASAP is one where the end user is picking the advisor they are creating the report for so the advisor can indicate if the report is ready to be published. This is not their supervisor. While I am able to get the drop down to show the names of the Advisors by using a service instance of Azure, if I use that field as the recipient of the task, nothing happens and the instance of the workflow ends at that spot. I need to get a win with K2 as soon as possible and figuring out this part is vital. Are there any other tutorials or examples of different kinds of

HiI am having a editable list view where 3 columns are there.2 read only and one is editable. It retrieves the data as per id. If for a perticular id,one row is retrieved and if I have to update the one column in single row ,its not updating While if 3 rows are retrieved,then the updation is done properly. example: for id =30code   version  stat------------------------------7877      1           7879      27800      3 for id=40code  version stat7801      1          Here for id =30, I am able to update rows as if I add value for stat in one row and if I select  next row,the value gets updated but for id=40,if I change value of stat and as there is no other row to click on , if I click outside also value didnt get update.Only after pressing Enter key then the value getting updated.Please help me in this regard.Rule  attached.

We have a form that collects a single attachment and stores it in a SQL database.  Data type for the attachment field is an nvarchar(max).  This works properly and the attachment is stored in the DB as a collection.  However, we want to then send that attachment attached to an email.  I tried using a Reference to that SmartObject (to the SQL table) but that didn't do anything.  No attachment on the email but no error either.  I then tried adding a direct SmartObject to the Attachment field on the email, passing in the ID to that row in the SQL table, returning the Attachment field.  No luck there either.  I'm definitely getting the right ID for that row (because i see it in reporting attached to the variable) but i just can't get the attachment to go through. What am I missing? 

Hi, I'm trying to create a service instance of type REST for incorporating the HotDocs Advance API but not having much joy. I can query the API fine from PostMan but K2 doesn't like the Auth/Token endpoint. In HotDocs Advance the call to get Authorized is as follows: https://hddev.mycompany.com/hdaauth/Authorize/ServicePrincipalLogIn There's a Header : Cntent-Type = application/jsonAnd the payload is RAW JSON in the Body of the request:{"ClientName": "K2Client","PrincipalName": "K2ClientSvcPrinciple","PrincipalPassword": "passwordhere"}As I said this works fine in Postman and I can use the returned token in the BODY to authorize all my calls to the API.HotDocs have said that their API is not "pure OAUTH"... not sure what that means. Does the above look like it will be able to fit into the K2 REST instance type?Hope someone can assist? Regards, Mike.

Hello, I have a list with K2 event receivers attached to it. When I edit individual items on the list, say through the normal sharepoint edit form or via a k2 form, the appropriate event receiver for the list item fires off. However, when I am in the "datasheet" view, which allows for you to edit multiple items at once, the k2 event receiver for the list does not fire off. We are currently in the process of upgrading K2 Five (from 4.6), and I have a user that is requesting for this functionality. Is this something that should be possible in K2 Five, or no? Thanks in advance.

Trying to create a workflow which uses a recipient list. Can you send tasks to the list of recipients within the loop, and then when it completes, move on to another step in workflow? When the first task is assigned, the workflow stops instead of sending tasks to all recipients. Anyone have a test example of this?  I am using K2 V5.2.  Do I create a sample list view?  Do I need an item reference within workflow?  I've been looking on the forum, and K2 documentation, but just do not see examples using tasks; only in sending email. BKlaege

Hi, Rquirements:1st workflow that is based on SMO to start a second workflow which send an action to the user (approve/reject)     if SMO has 8 items - it need to fire 8 workflow instance     if SMO has 50 items- it needs to fire 50 workflow instance 2nd workflow in which user take an action either to approve/reject.  Thanks    

I am trying to start individual workflows for selected items in a List View.I am using the "For Selected rows on #### List View" confition, then running an update method to change a status, which is working correctly (only selected rows are being updated). But, when I put a "Start Workflow" action in the same "for each" condition, only one workflow is starting, but it seems to be passing all items in the list view into the workflow, rather than starting a individual workflow for just the items selected. I can't seem to find any documenation or topics on this, what should be the correct set up?  Thanks.

I have a control that contains multiple values, i.e. AV, Shades..., based on the content a rule either hides or shows other controls based. Is there a way to check for two or more values without having to re-write the rules for each value? 

I have a SharePoint list form which has many columns so the form is quite long. In SPO when I click on New the form opens at the bottom. How can I get the form to open at the top of the form? Any assistance would be greatly appreciated. Kind regards, Vera 

Hi, I am currently running the App on an Android device. I cannot work out when the App decides to send a push notifications? Is it on a timed interval? Is there a specific scenario that needs to be met? I'm wondering if anyone has any information ofhow the push notifications are designed to work for the K2 Workspace App? I have done several tests with the workspace app running, minimised, phone locked, phone unlocked to see how long or when a push notification comes through. I cannot identify a pattern. It seems to be intermittent at the moment, unless I am missing something?

We have a List view using the Method for Workflow Reporting Service (List) : List Activity Instance Destinations and the Finish Date shows 1/1/1900.  When I go into the view and attempt to create an expression to replace the 1/1/1900 to a null value the field is locked out and says I can't use it because of circular references. Is there a way to make that show as null if it hasn't been updated ?  

Hi All Looking for some advice on using file attachments in SmartForms List ViewThe smartform I'm using needs the ability to upload attachments and then when required show these to the user in a list view.  They must also be able to download to PC if required.I've created a customer SmartBoix SO to store the attachments which works fine.However the issue I have is that when I'm using the GetList method on the view the performance is really poor because I'm guessing the attachments are being loaded into the browser.  My idea is that I have I can just show the attachment name and then when the user clicks on the name it triggers a Load method to go away and fetch the file. Any general comments on how people are doing this and general use of attachments in Smartforms much appreciated thanksPaul

We are currently running K2 5.2 (5.0003.1118.0). To get to the latest, we're planning on applying:1) K2 5.2 May 2019 Cumulative Update2) K2 5.2 May 2019 CU FP 41We have 3 environments that we will be upgrading - Dev, Preprod and Prod. Our plan is to deploy to Dev, test cycle, then upgrade to Preprod, test cycle, then upgrade to Prod. This will likely take 3 weeks to complete. We have ~30 Prod workflows: 5 in K2 Five (app and workflow) and 30 legacy (migrated from K2 Blackpearl workflows, using ASP.Net front end forms). My question is for work going on during this time, could there be any problems with deployment version mis-match (either in K2 Five or our legacy workflows)? The example scenario is: we upgrade our Dev environment first. We have a solution that needs to be promoted from Dev, to Preprod to Prod. We create a deployment package in the upgraded Dev environment, and want to deploy it to our un-upgraded Preprod and Prod environment.