Nintex Automation K2

Hi I have a form that is uploading files to a sharepoint doc. lib. but needs to be able to upload the files to a subfolder, which can be 2-3 subfolders. I can get all of the subfolders from a dropdown get folders, but when the file is uploaded it is creating the folder at the top folder, then uploading the file into the newly created folder, instead of uploading the file to sub, sub subfolder. How can I either display the full path in the dropdown and then have the file get uploaded to that third level subfolder. 

Hi fellow travelers -  We are starting to outgrow SharePoint and are considering using MS SQL Server as a more capable data source. We're looking at projects with hundreds of thousands of records at the least. What we're wondering is, should we create new SQL databases inside our existing server that hosts the K2 application database, or stand up an entirely new server and database in order to avoid bogging down that server?  We have an on-prem K2 Five installation, with an app server running Designer/Management, and a separate database server. On 5.1 right now but will be upgrading to K2 5.2 soon. We have about 45,000 overall users but our concurrent usage is probably in the tens or hundreds at any given time. Thanks for your help!

Hello everyone,  Documentation states that multisteps containing a task will always have task at the forefront. But ever since I deleted a couple od SMO methods from my multisteps, the multisteps started showing first step in them, instead of the tasks. This causes problems mostly because the multisteps are now named after SmartObject methods, thus they show up wrong in a worklist for users, who now see things like "Initialization XX-140" instead of the name of the task. Does anybody have any experience with these issues? Any ideas how to solve them ? I am currently at K2 5.2  Thank youTom 

 We have a workflow that after multiple approval steps generates a PDF from a URL and saves the PDF to a network drive. The workflow does not error but the generated PDF is blank every so often. We have been unable to determine the cause.Any insight from the community would be greatly appreciated!

Good morning As new users of the K2 platform I am still learning best practice in building workflows, however current feedback for our deployed processes is overwhelmingly positive! One issue I have is that if a task recipient is absent and has not set an out of office (reasonably common place), I would like to give the originator the choice to redirect the task to a recipient with appropriate authority. At present, if the recipient hasn't actioned the task within 1 hour, the originator receives an email to remind them that the authorisation task has not been actioned, which is merely a prompt to check with the recipient. There may be a valid reason that the step takes longer than an hour (due to urgency or workload etc.) so it's not simply  a case of routing the task back to the originator after a period of time.  One solution seems to be that the originator is copied into the task but this routes the task to both recipient and originator and seems a bit scrappy. Is there a way that I

Hi Mates , On my item view i had 2 dropdown control and Save & Submit button.On save button i am saving data on DB and on Submit button i will validation if user select any value from dropdown using Form Passes validation.problem is that if user not select data and click on Submit, control get validated and it highlighted with Red color which is as expected. now user click on Save with blank dropdown, Data get save  but the control still have those validation How we can remove those validation on Save button as on Save i don’t want to validate anything. 

Hi all, What is the correct way of applying security to a Category. Lets use this example, say i have a category structure like this: Forms         HR         Sales I only want HR to see their own Category and no other Category, whether that is a parent category or a sibling category. I tried deny All Users all rights (except execute) at the Forms level, then allow HR all rights on their HR Category only? HR should be able to create and deploy and only see their own workflows. When i apply this, the Forms folder is hidden, so there is no way to get to the HR category. If i enable All Users View rights on the top level Forms, then anyone could do a SAVE AS on a form and save it into the HR category, which is no good. Is there a proper way to do this? (the only way i can think off is a Top level category for each department which is messy when not under a folder structure. Any ideas??? Thanks

Hi,  I have a  requirement to start a workflow based on certain condition.  Condition is to start a workflow , if any file is loaded into a folder path. I am using File System Service smart object  to check if the file count is greater than zero using Getfiles Method. But the workFlow is not getting started. Any help is greatly appreciated as there is no enough documentation on how to start a workflow based on smart object value. Thank You

I have one scenario pls help me how to achieve that : I have 2 Grids 'Delete Roles' & 'Request for Delete' , if I select any row in Delete Role and click on delete then selected record should move to 'Request for Delete' grid and Vice Versa should also work means if user select any row in 'Request for Delete' and click delete it should move back to 'Delete Role' Grid. Kindly refer attached screenshot. Thanks    

For some reason the link to manually start a workflow or dig into a workflow from a SharePoint online list or library is gone now. K2 integration is still there--I can get to artifacts from the list/library--but the Start Workflow page link is missing in both my prod and dev environments. I'm thinking this needs something like a reg wizard but I've already done that in Prod and it didn't fix it. Anyone know how to correct it?

This mentioned in the user guide:K2 System SmartObjects cannot be published to the SmartObject OData API. Are SmartObjects under Workflow Reports/Workflow Analytics considered "K2 System SmartObjects"?It has a system of:  com_K2_System_Reports_SmartObject_AnalyticsActivityInstanceDestination https://help.k2.com/onlinehelp/k2five/userguide/5.2/default.htm#K2-Management-Site/Integration/SmartObjectODataService.htm%3FTocPath%3DAdminister%7CK2%2520Management%7CIntegration%7CAPI%2520Configuration%7CConfiguring%2520the%2520SmartObject%2520%2520OData%2520Service%7C_____0

I have 2 listviews on a smart form. I need to filter 2nd listview by selection or item click in 1st view.

Hi, BackgroundI have a List View which has conditional formatting on a column The formatting is based on the value from the SMO attached to the picker control (i.e. Red, Yellow or Purple) When entering the information on the row, everything works as expectedIssueThe user clicks Save (This Saves edited/created/deleted rows and then performs a List Refresh). All rows use the conditional formatting of the last edited rowAttemptsWhen refreshing the web page or re-entering the Form everything displays as normal I have tried executing the initialise method after the List Refresh (this makes no difference)QueryIs it not possible to do conditonal formatting against a list control on a List View? Pictures  Regards,Conrad

Trying to create a workflow which uses a recipient list. Can you send tasks to the list of recipients within the loop, and then when it completes, move on to another step in workflow? When the first task is assigned, the workflow stops instead of sending tasks to all recipients. Anyone have a test example of this?  I am using K2 V5.2.  Do I create a sample list view?  Do I need an item reference within workflow?  I've been looking on the forum, and K2 documentation, but just do not see examples using tasks; only in sending email. BKlaege

I am from a College and we are new to K2 - I have a view set up where I select a course number from a drop-list that is based on a smartobject (SQL).  Once a course is selected I would like to display the grade mode that is associated with the course that is selected.  This grade mode is also in the same Smartobject (SQL).   My view is based on a Smartbox Smartobject that I created with K2.   I have not been sucessful in displaying the Grade Mode once I select the course from the drop-down.  I do not want the field to be a picker field, as it is strictly for display.  There is nothing the user needs to select. Is this possible and if yes, how?  Thank you for any guidance you can offer. Maureen

Hello, I'm getting below error while trying to login for FBA site.Error text:Authentication With Server Failed : The user name or password is incorrectAuthentication With Server Failed : A network-related or instance-specific error occurred while establishing a connection to SQL Server. The server was not found or was not accessible. Verify that the instance name is correct and that SQL Server is configured to allow remote connections. (provider: SQL Network Interfaces, error: 26 - Error Locating Server/Instance Specified) ------------------------------------------------------------------- I'm passing correct username and password. Architecture:- Primary SF site (non-DMZ) for windows auth.- Secondary SmartForm site (in DMZ) for FBA only - another IIS site. How did I setup the site:- Had setup the site referring K2 documentation Am I missing sql conn string in any config file? Thanks,Nirav

Hi, I am wondering if the following scanrio is expected behavoir or I am missing something in the way I am applying rules to controls on a smartform (K2 5.3). Scenario. 1) I have a dropdown choice control which I will set a rule on to change another controls value dependant on the selection value of the dropdown control. In the form initialize rule, there is a rule to populate this control with dropdown data and that seems to be forcing the rule on my control to run at the same time as the form loads (ie: not giving me a chance to select a value). As a workaround I have to put a fake control on the form (transfer data to it at the end of the form load rules, and then use this as an additional condition when running the rule 'on change' (ie: if 'fake field is not empty'). This doesnt seem a very elegant way of doing it, does anyone else have this issue or is it normal? Thanks, Julie

Hi Mates,We have requirment where we need to redirect the task to another activity if user havent take action on that activity for 2 days. In K2 4.7 we have GOTO option to move that activity to next level. How we can do that in K2 FIVE. I can see only expired option. Thanks in advance.

Since old farm was running K2 5.2 on WS2012 R2, we stood up new servers running WS2016 and added them to the existing farm running 5.2. We then removed the old servers from the load balancer and turned off the K2 services.  Now that K2 was running on the new servers running WS 2016, we upgraded the farm to 5.3. I read somewhere that K2 Five automatically disables old nodes that don't respond.  I've already removed the licenses from the K2 Management portal.  Can anyone confirm if we still need to work with K2 Support to remove the entries from the database?

Hi Mates,Can you please help me how we can design SF and Workflow email notifications in portuguese in K2 Five.If you have any example how to implement this that would be great help. Thanks in Advance.

Hello Community,I have created some very helpful quick search filters for one of my forms (about 8 different custom filters). I understand that other users using the form do not have the ability to use my custom filters because they are user specific, however I was REALLY HOPING maybe you all had a better solution/Hack to allow other users to use the filters (other than the obvious… having the other users manually create all 8 filters on each of their user profiles).  Any help is very much appreciated :). 

Hi, I am just deploying a solution from our test environment to live which deployed OK. However, I have had to make a change to a column name on the Sharepoint List on Test, and i have regenerated the list SO as I would normally do. And have repackaged the solution with the change. I have also made the name change to the SharePoint list on our live envionment so that it matches, but I'm unsure whether I need to 'regenerate' the SM on live via the SP List settings application aswell? Or with the New package do this automatically and there is no need for me to do this manually? I don;t want to do it manually if it will put the SM's out of sync with each other? Hope this makes sense!

Hi K2 Five expert,Currently I know how to  change sender from configuration.Now I would like to know how to create second sender and how to appoint to specific workflow using the second sender to send the system(or customize) mail in the same environment. Thank you.

Hi, Scenario:I have a SmartBox SmartObject which is used to store customer records. Currently, I am using the ID field as a displayable reference number, so that the User can keep track of a particular record during a Workflow etc.This works well in basic terms, as by default, K2 sets this field as an Autonumber (i.e. 1, 2, 3, ....). So will be unique (for that SmartObject). Issue:The reference is not unique across all smartobjects, a prefix is required within the reference number so that the User knows which type of record they are dealing with. Requirement:Amend the format of the Reference number.The Reference Number should be prefixed and be a fixed number of digits. Examples: (FA00001, FA00002, FA00111). Best Practice Query:How would most people go about generating the Reference Number?  Idea:Would you get the ID back after the record has been created, then somehow generate the Reference Number using a Rule prehaps (?), then do an update on the Row storing the generated reference n

Hi, I have an requirement where i need to change the color of arrow. can someone help Thanks in advance  Hemant