News and Guidelines

Business Owner Role Ever have users in your organization that need to have oversight into a workflow or workflows?  With the addition of the Business Owner role you can assign those users to a workflow/s that they need to be able to monitor, track and have insight into.  This will allow them to see the My Nintex Activity feed, start and task forms submissions and all active and completed tasks for those workflows.  Granting Users the Business Owner Role Here is how we to assign those users to the Business Owner role for the workflow/s they need to have oversight of. From the automate section of Nintex Workflow Cloud find the workflow you want to add the user to, click on the ellipses to the right of the workflow and select permissions.  In the workflow permissions popup, you will see two sections, one for Workflow Owners and the other for Business Owners.  Click on the Business Owners section and select the user/s you wish to add to the role for this workflow.  You can have multiple us

We're well aware that many of you have been looking for workflow restart / resubmit functionality in NWC...and I'm pleased to introduce you to the new workflow resubmit feature that has just gone live! There are two primary use cases for this function: Restarting a workflow that has previously failed - perhaps there was an issue with a connection or the logic in a version of the workflow Restarting the workflow for an item that previously completed normally.In this post we'll take a look at how different roles will be able to access this function, and what they'll see once it has been used. Let's first consider the experience that a workflow designer might have - the scenario might be that we had a problem with actions using a connection in the workflow and many workflows have Failed status as a result. While users can resubmit their own workflows, we're going to do it on their behalf. We'll navigate to the NWC Automate section and the Instances page...so what's new? First...at the top

Nintex eSign version 7.11 is now available, providing customers with these exciting enhancements, updates and resolved issues:Bulk Send EnhancementsNow includes error message for duplicate headers in CSV files. Added export function for failed envelopes.Usability UpdatesNow includes improved default signature and initials instructions. Added download document option to Action menu.Resolved Issues and Other UpdatesFixed white spacing on iPhone 14. Restored Settings tab visibility. Resolved duplicate signing instructions issue. SMS Compliance: Updated SMS copy for compliance, including Terms and Conditions and Privacy Policy and resolved responsiveness issue with HELP and STOP SMS replies.For more details about this release, please see the full release notes.Thank you for choosing Nintex eSign. We appreciate your ongoing support!

We are pleased to announce the latest release of our RPA LE product, featuring enhanced browser actions in IE mode for seamless compatibility with Edge for Nintex Bot, ensuring reliable task automations involving the Edge browser. This release includes updates to RPA Central 2.13.0, RPA Bot 17.13.0, and RPA Chrome Extension 3.1.0.0. Key release highlights:  Improved detection and handling for IE legacy web apps in Edge.  New Chrome Extension version for newly created actions, maintaining compatibility with existing actions.  Target rule enhancements for reliable action execution across instances of target elements.  Various fixes including support for Bridged Tables in Chrome, diagnostic tool improvements, and email action compatibility enhancements.  For more details on these enhancements, please refer to the release notes.  Nintex is committed to ongoing support of these new versions along with Nintex RPA Foxtrot 15.1.13, and we remain dedicated to providing a robust and reliabl

Back in the olden days when I used Nintex for SharePoint, one of my go-to functions was the  UserProfileLookup.  It was so handy to look up details of the person.  Now with my main tool of choice, Nintex Automation Cloud, I don't need to use it because I've got features like Azure Active Directory lookups.  However there are properties that are only stored in SharePoint - most of these revolve around the social aspect of SharePoint such as "About me", "Ask me about" and "Interests". Those who are used to this query, you had to go and find the internal name and then query that.  If you're interested, here's the list of the default properties and internal names however before you get ahead of yourself, you don't need that list any more in Nintex Automation Cloud because we do it for you. In my example form, I've put a people picker in place so I can easily select a person's name.Of course you don't have to use this - all we need to look up someone's profile details is their email address

Are you ready for the early 2023 release for your K2 Cloud environments? Starting to roll out in May, this version includes a lot of stability and performance improvements, including:The Workflow Designer previously used SignalR to autosave changes at every click. SignalR has been removed in this version to enhance performance in the Workflow Designer. The autosave that triggers every two minutes still remains. If a workflow closes unexpectedly, it now remains locked and reverts to the last saved version. When you edit the workflow, a pop-up allows you to unlock it and retrieve the last saved version. The owner of the workflow can also unlock it from the workflow menu in the category tree of the Designer. Each release includes all bug fixes from preceding releases; see the release notes for more details.And a feature enhancement too:In the Style Profile Designer, you can now browse for your own preview form to see how your colors and linked CSS files will impact your existing SmartForm

Get ready to revolutionize your learning experience with our brand-new learning paths, designed to fuel your curiosity and ignite your passion for knowledge on the Nintex Process Platform! This innovative addition to Nintex University offers carefully crafted learning paths to match your unique goals, interests, and skill levels with Nintex products.Our learning paths combine a perfect blend of short but impactful courses, interactive quizzes, and hands-on projects, providing a seamless and engaging journey toward mastery. As you navigate this dynamic, user-centric approach, you'll experience learning like never before—enjoyable, efficient, and deeply rewarding. Embrace the power of Nintex University learning paths, and unlock a world of possibilities as you take the reins of your personal and professional growth!Currently, available paths include:Process Manager Essentials for Beginners Automation Cloud for Participants Automation Cloud for Designers and Developers - Beginner Automati

 Nintex DocGen customers can now write signer data back to Salesforce with our new write-back feature. With this powerful feature it is now possible to capture information a signer gives when signing a Nintex eSign document, and write that data back into Salesforce records related to your DocGen Package.    Take advantage of this new capability to keep your Salesforce records accurate, and leverage signing activity to automatically progress your salesforce opportunities, cases, claims and more. How it WorksSimply create a Nintex DocGen package and add a Nintex eSign delivery as you normally would. Then update your Signer inputs (Jotblocks) in your Nintex eSign template with the Salesforce records those inputs should write back to. When your Document package is executed, the generated document(s) will be sent out for signing as usual, but now the data filled in by your signers appears back in Salesforce. For even more power, combine this new capability with Salesforce Flow to trigger fu

Nintex continues to build upon the range of data sources that can be managed as data source variables (DSVs) on the forms designer External Data tab. The latest data source to be added is Azure Active Directory (AAD) permitting functionality that has been regularly noted in feature requests. Let's look at an example. In this instance, I've already created a connection to AAD on the connections page. Now let's create a data source. For the most part, this screen hasn't changed, it still contains the same configuration options seen below: However, there is a new option at the bottom of this screen to specify the columns to be made available in the data source - as with other data sources, you can leave this empty to retrieve all columns.  Now, I'm going to build a simple form that allows selection of a user from AAD, and then populates other form controls with data related to that user i.e. Department, Job Title, Office and Mobile Phone - here's my form. You'll note that the related fiel

Ever wondered how to display SQL table inside your Nintex Form? Indeed, there is the “SQL Request” action, but it only allows you to show data from database as a dropdown, list of options, etc… and always – just a single column.However there is an easy solution for that. The approach I am using includes usage of the “FOR XML” command in a SELECT statement (source). It is available in SQL Server starting from version 2008. It returns data from a query using an XML format, concatenated in a single row, in a single column. Perfect format to parse it!Step by step1. First prepare your SELECT query. Mine is for example:SELECT TOP(1) (SELECT name, lastname, email, role FROM users RIGHT JOIN roles ON roles.Id = users.roleId ORDER BY lastname ASC FOR XML) as datatable FROM usersWith such statement I am sure, that I will receive just a single row and column, that will return the data in a proper XML format. Each row will be built using the following structure:<name>value</name><la

Nintex eSign customers can now benefit from our new bulk send feature. Increase your team’s efficiency by sending your envelopes for esignature to multiple recipients at once with ease, rather than one by one.This time saving feature helps you bulk-send your envelopes to up to 1,500 recipients at a time—up to five times more than other competing offerings.*With the new bulk send feature, you can eliminate hours of time and effort spent sending these individually and ensure important documents can be signed in a timely manner.How it WorksUsing your simple setup templates, upload your list of signers to a CSV file to specify the recipients for signature. Users can preview their signer list, schedule release, search bulk send instances and track the status of each document. In minutes, all bulk send envelopes are sent for signature, and signers will receive notifications when a document has been signed.This feature is for our Nintex eSign customers only, and is not yet available in our Do

Nintex Promapp® process variation shared activities are here.  An improved way to manage process variations is now available. This new shared activity model for managing process variations means you'll have increased visibility over how changes are propagated, in addition to some other great improvements: Conduct side-by-side comparisons between variations. Drag and drop activities from one variation to another. Better highlighting for shared content. Accept/Reject model for changes coming from other variations. Use parallel activity functionality. Why have we made these changes? Client feedback suggested that with the current variation capability they lacked visibility when making changes to standard processes and clarity in understanding the flow-on impacts to other linked processes.    Other enhancements requested were: Making standard processes visible to everyone.  Increasing editor visibility so they can see linked content.  Enabling parallel activity. Enabling archiving for indi

In this blog I am going to go through the recently released data source variables for Salesforce.  For information on the data source variables please check our help article Data Source Variables. Salesforce Data Source Variable’s With a recent update in Nintex Workflow Cloud, we now can pull data from Salesforce Objects into the workflow start form.  For example, in the image below we are loading some data related to the Account and Case Number selected in the form.  Let's take a look at how this was setup, first thing we need to do is setup two data lookups for the Account Name and the Case Number, the Case Number drop down is filtered on the Account selected in the Account Name dropdown. Account Name data source example: We will then filter the Case number data source based on the selection in the account name.  Now let's setup the data source variables for the case data we want to pull back and display in the form.  We are going to need two data sources to populate the data due to

Nintex Community Update Last December, we launched our new Nintex Community. During the design process, we took feedback from customers and created an open Archive section to store older content that would be accessible, but not a distraction, with the ultimate goal of creating a more effective and valuable experience for our customers. Most of that content has been migrated into the Nintex Community Archive. Once completed, we’ll provide regular updates to the Nintex Community. As always we value your feedback. If you have any questions, we are always happy to help! Please reach out to our Community team at nintex.community@nintex.com.    

Original Publish date: Feb 2, 2017PrefaceAs there is some mystery to where Nintex Forms are stored in O365 I have written a short document explaining how to find the elements that are created when you publish a Nintex Form to your list. In the unfortunate event where your Nintex Form has somehow become orphaned you can use this guide to either delete the form from the list manually or recover the form saved at the content type level. What we store when a form is publishedWhen a Nintex Form is published three things are created on your list/site:1) The content type form linkWhen a form is published links are added to the content type at the list level. This is used to launch the form when you attempt to create a new item or edit/view an item of the same content type. These can be found using SharePoint Designer by navigating to the content type on the list:2) The run time formWhen a Nintex Form is called, the NFForm.xml file is used to render the form. This can be found inside the conte

We are thrilled to announce the release of Nintex for SharePoint Subscription Edition, which integrates all the features and capabilities of Nintex Workflow and Nintex Forms into the latest version of SharePoint. Further details and answers to frequently asked questions can be found at the provided link.In addition to this release, we are also announcing the end of life for Nintex for SharePoint 2013, in line with Microsoft's end of support announcement for SharePoint 2013. The Nintex for SharePoint 2013 product will reach its end of life on April 11, 2023. However, Nintex will continue support for the product after this date as per the Nintex Subscription Support Policy, Section III, C, 3:End of Life: Nintex will provide Support for a Product Release or Release containing new features, modifications, or enhancements up to twelve (12) months after the issuance of the end of life notice. After such time, for an additional twelve (12) months, Nintex will provide limited Support to Custom

We want to give recognition to all our Nintex enthusiasts! You will earn badges for making contributions and participating on the community.There are 3 badge categories: Topic, Reply and Solution.  Every time you reach the next level within a category, you will be awarded a badge. You will earn badges by creating valid topics, posting replies and having your replies to questions marked as the best answer. You might also receive a surprise badge along the way!You can view your earned badges by going to your profile page. You can access your profile page by clicking on your avatar in the top-right corner and selecting My profile. (Your avatar always appears at the top of every page on the Community.)To view a complete list of all the badges and their descriptions you can earn, please view the attachment below this article.Your RankAs you progress further on your journey, you will level-up and be awarded a higher rank as well! Your rank progression is as follows: GrandmasterPhenomenonInno

We love hearing from our users. Let us know what content is helpful to you, by marking it as helpful!What is Content helpfulness?You can indicate if you found community content helpful or not, by clicking on one of the emojis below an article or forum topic.  Very satisfied Neutral Not satisfied After you voted for a topic or article, you will see a thank you message and will no longer be asked to vote. Once 5 votes have been submitted, you will be able to view the helpfulness score (= helpful votes/all votes*100) of that piece of content.Where is it shown?By default it will be shown below the opening post on all knowledge articles and topics that have a marked best answer.  

In a perfect world, we will have anything we need in the way we want it, but the world we living in is not perfect, so we will need to go around to get things done. If we have a local OCR system which could take any format of documents for OCR, we can simply get our scanned PDF/tiff document OCR. In my next blog post (i.e. part 3), I am planning to send our document(s) to be OCR using google Vision API. Google Vision API only takes/supports PDF file that is stored in the cloud drive. When come to store important documents in the cloud, it concerns the banking and finance institutions users. Before we get into Google Vision API, let us examine the built-in Simple OCR of Foxtrot. I am demonstrating the two ways I know on how to use the Simple OCR action: Creating OCR Action with Selector (e.g. OCR an openned PDF file)1. Open the PDF that we wanted to OCR.Before we could use the Selector to create an OCR action, we need to have our PDF file opened. To do that, the first step is to record

Products: Nintex Workflow 2013, Nintex Workflow 2010 We often encounter a situation where the performance of a SharePoint farms workflow infrastructure could be drastically improved if fragmentation on Nintex Workflow databases were minimal. This script will provide a way to review the fragmentation of all table indexes inside of the Nintex Workflow ConfigurationStandalone Content database. Run the below (attached as well as a *.txt file for your convenience) PowerShell script (PowerShell ISE works well) from a SharePoint Server:  PowerShell Script Add-PSSnapin Microsoft.SharePoint.PowerShell   [void][System.Reflection.Assembly]::LoadWithPartialName("Microsoft.SharePoint") [void][System.Reflection.Assembly]::LoadWithPartialName("Nintex.Workflow") [void][System.Reflection.Assembly]::LoadWithPartialName("Nintex.Workflow.Administration")   $cmd = New-Object -TypeName System.Data.SqlClient.SqlCommand   $cmd.CommandType = [System.Data.CommandType]::Text   $

I'm re-surfacing an old blog post I did a few years back over on my personal blog site http://www.sharepointpub.com as it has come up in conversion a bit in the past few weeks.. I'll leave the SP2010 screenshots as the process is the same for 2013.This is a pretty common scenario, and yes in most cases escalation isn’t setup.. By design, SharePoint will not allow anybody other than the task owner or an administrator the rights to approve a task. In Nintex Workflow by selecting the “Allow Delegation” a link will be placed on the task approval page. Allowing the task owner easy access to re-assign the task..Now this is all fine, if it is the task owner, but what if they are away??. There are a couple of ways the admin can approve the tasks.Open the task from the task list and delegate to somebody else Open the workflow History and select the task that is shown and then approve as per aboveOk but what happens if this isn’t the case and you can’t get the admin to approve the task?. Or the

Continuing from my previous post on Latitude and Longitude UDA, the process that I was discussing this week was around a company whose employees would go on business trips and they would stay at a hotel.  What they want, was to automate a process that at a particular time of the day, a notification would be sent out to their employee with information on how much it would cost them to get an Uber ride from the hotel they are at and also the duration of the ride to the airport they need to go to.  Requirements In order to get that information from Uber, you will need to have an Uber account.  You will also need get an Uber Server Token, which is what will be used to send the requests to Uber. To get the API Server Token, go to the Uber API page, and register an app.  This will give your server token that you will use. How does it work? Firstly, there is the URL we will need to build, and we can do that with a Build String action. https://api.uber.com/v1/estimates/price?start_la

We are excited to announce the latest release of Nintex eSign that makes esigning a document faster, easier, and more intuitive than ever before.Watch the video of the new signing experienceUpdates to the signing ceremony kickoff include:First-page preview of the document to sign First-page view of number of fields to complete for the document to sign Default agreement to terms and conditions when initiating the signing processWe’ve also made updates to the signing process itself, including:The Left-Right orientation in a desktop browser is now Top-Bottom, the same experience as signing on a mobile device, making the document being signed even easier to read Improved progress experience as you step through the document fields Cleaner interface with removal of upper progress bar and moving of process actions – Ask a Question, Delegate, and Decline – to the bottom of the page Greater font size throughout, improving accessibilityCapabilities and Customizations Stay IntactThese updates to

The Nintex Community will be undergoing essential maintenance on 22 -23 February.Notification emails will not be sent from the Community during this time. You will still be able to ask questions but new registrations won’t be possible.This downtime is required for essential maintenance and content updates to our Community.  When: 22 February 08:00 Tuesday, Eastern Time (ET).How long: The process will start at 08:00 Eastern Time (ET) and continue for a maximum of 48 hours. If you have any questions or concerns – please email Nintex.community@nintex.com.

Nintex is retiring the Assign a task action, which will no longer be available for new workflows as of 31st December 2022. Instead, use the Assign a task to multiple users task action to take advantage of many new capabilities around assigning tasks.    Details:Although the Assign a task action will not be available for use in new workflows, it will still be available in the following scenarios:Existing workflows that use the Assign a task action will continue to run. If you have an existing workflow using the Assign a task action, you will still be able to update the configuration and publish your workflows. Support cases for the fundamental functionality of Assign a task will still be addressed. Non-critical support cases can be more quickly resolved by moving to the Assign a task to multiple users action. We recommend replacing the Assign a task action in your existing workflows with the Assign a task to multiple users action to take advantage of the following benefits: New and impr