Archive: Nintex for Office 365 Forum

I would like to check whether user collection are exists in SP or not before assigning a task. In few cases users are no longer exists in organisation but tasks are getting assigned to them. How to prevent such scenario.   I have a group of users in a collection variable and assigning individual tasks to them. If any one user is not valid , how to stop the workflow or avoid assigning workflow task to that invalid ID

Hi!I'm trying to copy back to the calling list from a Task Form a signature. So on the Task Form I have a signature panel that grabs the signature of the user and sets the workflow status to approved. I'd like to copy the signature attachment back to the list the workflow is attached to. I'm using the new responsive form designer and I saw a rule option called RelatedForm_FileUpload that I thought might work but it didn't do anything. Is there a way to grab the signature files, copy them back to the list from the Workflow Task List. Better yet if I use the signature control in the original list will it pickup the signature from the task form upload if I name the signature control the same? Nothing fancy with Adobe or Docusign just using the built in Signature Control.

We have used lot of sql request actions in on-premise version of nintex, we are planning to migrate to O365 and i am surprised that there is no sql request action in it. May i know is there any alternative solution or when the sql request action is available in O365?

Hi,I am creating a Nintex form in Office 365 that has 3 currency input fields:The field Total A needs to update and show the sum of these three fields when one of these fields is filled in:Investments Labour Force OthersI tried to do this using a formula, but this does not work, the "Total A" field does not change when entering values:sum([SharePoint Columns].[InvestmentsA], [SharePoint Columns].[MiscLabourA],[SharePoint Columns].[MiscOthersA])I also tried it with a "Form rule" but also no luck with this.I am doing something wrong?Thanks in advance.Wouter

HiCan we convert forms created using Responsive back to Classic? Is it possible to add "Save" and "Save and Submit" buttons to Responsive? I can only see "Submit" Option. Per Google, these button functions are only available using Classic? ThanksTessa

Hi, I have a three step workflow approval process and I would like to capture worklow approval comments and the participant name at each step into one column known as Approval History. Step 1) Direct Manager approval:  Only one individiual is assigned a task.after Step 1 is approved, in Step 2, One or more people are assigned a task and all must approve.after Step 2, is completed, a group alias is assigned a task where only one of them is required to approve. My requirement is to capture all the approval comments / time / participant name into one column, How can I achieve this? this seems like impossible to do in 365 version of Nintex. In on-Prem version we had "All Approver comments" reference and we do not see in 365 version. Please help.

Apologies, I have found references to using javascript to solve this but in the "New Responsive" editor I can't seem to find a way to make this happen. I have fields that their default is set by a formula based on data entered within the form from other fields. However there doesn't seem to be any way to cause the form to "update" those formula based defaults as their source fields are changed. For example calculating the PST (tax) from two source fields into a third as read only. I've looked at rules, seen java script and "control" settings. But none of these seem to be an option in the new editor. I'm new at this so if I should go back to the old "Responsive Designer" I will but it seems to me this is a fairly basic functionality that should exist in any form system. I'm evaluating Nintex compared to native SharePoint for this.Thanks, Greg

Hi,I am building a Nintex Form with the new responsive form builder.When I click "New" for a SharePoint list, while the form is loading, it just shows a rectangle for some seconds like you see in the screenshot. After a few seconds the form loads.Is it possible to add some kind of text like "Loading" into it to not confuse the users that want to use the form?How can I achieve this?Thanks in advance.Wouter

When you use the #Send an email action to notify #external email adresses, the from address looks something like @neu.workflownotification.com (probably depending on region). The problem with this, is that it often ends up in a spam folder of the recipient. Is there a known solution to this problem using only Nintex? Can you somehow customize the source address? I have a workaround that involves using Azure LogicApps but would prefer keeping it simple.

HiNew to Nintex and have created sample forms.  Clicked on publish and don't get pop with URL.  When I got back into Nintex forms and click on created URL the document opens with pages and pages of code which doesn't make sense.  Cannot see form unless i go back to designer screens

regarding Nintex for sharepoint 365 Javascript. i am not able to see settings button on the nintex form. is this a license issue or 365 doesnt support javascript?

This has me stuck for 3 hours now... I'm missing something!Using "old" responsive form builder, SharePoint Online.I have a mandatory choice field named "Type" - two choices: "Field" and "Inside".When "Inside" is picked the initiator must fill in a name on a "people" field called "Director".  Because that field is not needed if "Field" is chosen, I couldn't make it mandatory in SharePoint.I'm looking to build a validation rule on the "Director" box that stops the form from submitting if "Type=Inside" and "Director" is null/void. Please, someone come to my rescue!

Is it possible to bulk remove workflows from sites? We have hundreds of project sites, and we want to remove the old Workflow from them all. On prem had powershell commands for this, is there something similar in o365? 

When a user is assigned a task they need to attach documents to the task.If the attachment is stored in the workflow task list, does this get deleted when SharePoint does the 'Wokflow Auto Cleanup'.I need this file to be viewable for a long period of time for audit purposes.

I would like to retrieve the retrieve email address from an Person field from a collection. My idea as below:Firstly, I used "Query List" to query a SharePoint list, and select column output and output to a Workflow variable (type: collection). After that, I used "For each" to throught the workflow variable and would like to retrieve email address from the selected column Person field (which allow multiple value). But I stuck on this step. any idea? Alternatively, any ot

I have some sites in my tenant that do not show the new responsive forms as an option. Is there awa to upgrade the forms app to provide the new experience?

Is there a way to edit the lazy approval email logo?   I want to replace the Nintex logo with our own, and may be modify the text.

Title: There is one nintex form containing buttons(Save,Cancel and Create). If we click on Create button a new copy of this record will be created using JavaScript(Client context)Steps:We can easily create a new list item by using Javascript by following below steps.Firstly Create all the javascript variables for the fields that need to be filled in the new item. Write the javascript code by using ClientContext to create a new item as shown below function CreateNewListItem(){ var ctx = new SP.ClientContext.get_current(); var oList = ctx.get_web().get_lists().getByTitle('List Name'); var itemCreateInfo = new SP.ListItemCreationInformation(); this.oListItem = oList.addItem(itemCreateInfo); var sys = NWF$('#' + System).val(); \ System is the fields javascript class in the form var doctype = NWF$('#' + DocType).val(); \  Doctype is the fields javascript class in the form        var dept = NWF$('#' + Department).val(); \  Department is the fields javascript class in the formoListItem.set_it

How can I find a list of Nintex workflows being used in all my site collections in SharePoint Online/O365 using PowerShell? I have seen a few solutions referenced back in 2015 for on-prem. Do you have an updated solution for O365/SharePoint online? Any help would be greatly appreciated.

Hello, My client wants to access the workflow statistics to check the speed of execution, the locking points, the execution times etc ... Are there statistics for this or a way to build them, with Power BI for example? RegardsN33n4k

Using a Query List action in Nintex Workflow for Office 365. The output is a collection. I then use a For Each and a Get Item From Collection. I was expecting text but the output seems to be a Dictionary. I use Get An Item From A Dictionary action but the output is an empty string.  I believe I have everything configured correctly.  In Get An Item From A Dictionary, I have that "Item name or Path" set to "/d:nameofcolumn" which is correct, right? If it makes any difference, the output column from Query List is a multiline text column from an SPO list. PS - I have to do this step because my Nintex Forms is returning only the ID in the List Lookup, even though I specify to return the text column.  Therefore I decided to fix it in Workflow.  

Hello there!I'm wondering if anyone has found a way to create a workflow that empties the SharePoint Online Recycle Bin?  I have a workflow that deletes the list item, but it throws it into the recycle bin... I'd like to either totally delete the item (no recycle bin) or run an action that clears the bin. Anyone?  And thanks!

We are using Nintex Online for Office 365.  I was hoping that someone could point me in the right direction on the best way to restrict access to the items in the task list. There will be sensitive data in some of the tasks so I would like only a subset of users to be able to see some of these tasks. I am aware of the limitations, but I was hoping that someone would have a workaround to apply item level permissions on tasks.      

I have final payment approval form for finance and the templet should print with both the  amount in digits and letters word  for example  the total amount is 200$ should be writen two hundred instead of manually writing we need to make it automatic whether using JS or the out of the box.  

I am using Nintex in the cloud for SharePoint O365 in the cloud.My problem is that I have a lookup field in a list linked on another list and I want to fill it using the workflow. OnPrem and in Designer this was done by entry [ID;#Text]. The ID was the found ID of the element in the source. I've now tried all possible combinations, searched half of the Internet and also looked up the field directly in the source, but I can't find a way to update this field in the element.I very much hope that someone here can give me the decisive tip on what to do.