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1253 Topics
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burkslm
posted in News
Nintex 2010 Importing Workflows Problem

I have found this problem very annoying after not knowing what it was and running into it several times. We finally resolved the issue after banging our heads against the wall. If you have a list with a workflow and want to save the list as a list template and save the data you will run into this issue. I even checked the setting to include this data. What happens is when you have your new list, you try to import your original workflow. You do that because the original workflow does not appear in SharePoint. In trying to be consistent, I try to name the new workflow the same name. An error appears telling me the workflow already exists. Well, how can that be when it does not appear in the workflow list for the list you are working on? However, magically if you go to SharePoint Designer you will find the workflow under the list even though it doesn't appear in SharePoint. You will have to delete that workflow in SharePoint Designer. If you do not, you will have problems with the workflo

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eharris04
posted in News
Top 5 mistakes people made with Nintex Workflows in 2014

Hello fellow Nintexers.  This is my Happy New Year post and why not bring it in with some humor?  If you're like me, and enjoy working with others, then Nintex is one of the best tools to use for organization using SharePoint.  After a fantastic year with several clients, I decided to go back through my projects and help tickets to see what were the top 5 things I saw being done wrong with Nintex.  Its definitely not comprehensive, but it can help shed light on things you should probably avoid if at all possible. So without any further waiting, click on the attachment below.  Each mistake includes a tip to help to prevent it or avoid it if at all possible. Oh and because this is not comprehensive, share things you've seen and maybe we can build an even bigger list for people to avoid in 2015 (yes this is repeated in the presentation for emphasis).

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Dan_Stoll
Nintex Employee
Dan_StollNintex Employee
posted in News
The November Drop

This month we will see a few new actions making their debut with the introduction of 6 new actions into Nintex Workflow for O365. Office 365 Lists and Libraries Office 365 Delete Drafts Office 365 Lists and Libraries Office 365 Delete Previous Version Office 365 Lists and Libraries Office 365 Set Document Set Approval Status Office 365 Lists and Libraries Office 365 Set Approval Status Office 365 Lists and Libraries Office 365 Add User to Group Office 365 Lists and Libraries Office 365 Search Query Now, knowing about these actions, and actually knowing about these actions are 2 different things. So I’m going to explain each action and why you would use it. Office 365 Delete DraftsIn the cloud world, storage is king. So the thought of having to hold on to countless thousands or minor versions of documents and items is a bitter pill to swallow for

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Dan_Stoll
Nintex Employee
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aaron_labiosa
posted in News
How to locate Nintex Workflow/Forms 2010 Assemblies

Sometimes it is necessary to have access to the Nintex Workflow/Forms assemblies (Developing custom actions for example). The files reside in the GAC (Global Assembly Cache). By default, files in this location are not very easy to get to. A quick way to get to the assemblies is to use the subst command. Example: subst g: c:windowsassembly would attach the GAC folder to a driver letter of g: Once you have mounted the GAC, you will find the Nintex Assemblies in the GAC_MSIL (Microsoft Intermediate Language) folder as illustrated above.

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aaron_labiosa
posted in News
How to bulk delete Content Type based workflow associations from a list

Products: Nintex Workflow 2013, Nintex Workflow 2010 Today a request came in to assist in removing 9,000~ duplicate Content Type Workflow Associations from a list (previous versions). Since it did not matter whether or not any workflow associations for that content type remained on the list (it is easy enough to re-add the workflow after) this script was developed to remove all workflow associations for that content type. Note: All other content type workflows (other content types) and regular list based workflows will remain unmodified. Run the below (attached as well as a *.txt file for your convenience) PowerShell script (PowerShell ISE works well) from a SharePoint Server:  PowerShell Script Add-PSSnapin microsoft.sharepoint.powershell   $(Get-SPWeb http://contoso.com).lists["YourListTitle"].ContentTypes["YourContentTypeName"].WorkflowAssociations | ForEach-Object {$(Get-SPWeb http://contoso.com).lists["YourListTitle"].ContentTypes["YourContentTypeName"].RemoveWorkflowAss

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aaron_labiosa
posted in News
Error: "System.InvalidCastException: Specified cast is not valid." When Attaching a Nintex Content Database

Products: Nintex Workflow 2013, Nintex Workflow 2010, Nintex Workflow 2007SummaryThe error "Unexpected System.InvalidCastException: Specified cast is not valid.    at Nintex.Workflow.Administration.ContentDatabase.GetSiteIdsAndWebApplicationIdsInDatabase(String connectionString)     at Hhg=.1xg=.InitAttach(Vxg= context)     at Nintex.Workflow.Administration.DatabaseAttacher.Attach()     at Nintex.Workflow.AdministrationPages.DatabaseSettings.btnOk_Click(Object sender, EventArgs e)     at System.Web.UI.WebControls.Button.RaisePostBackEvent(String eventArgument)     at System.Web.UI.Page.ProcessRequestMain(Boolean includeStagesBeforeAsyncPoint, Boolean includeStagesAfterAsyncPoint).” is thrown in the SharePoint ULS logs. Filtering Criteria:  Process Product Category Level w3wp.exe SharePoint Foundation Runtime Unexpected  SymptomDatabase fails to mount in Central Administration Nintex Workflow Management Database Settings. CauseThere is a null or otherwise invalid Guid valu

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aaron_labiosa
posted in News
Error: "Failed to create a control from assembly"

Products: Nintex Workflow 2013, Nintex Workflow 2010SummaryThe error "Failed to create a control from assembly 'Nintex.Workflow.ServerControls, Version=1.0.0.0, Culture=neutral, PublicKeyToken=913f6bae0ca5ae12', class 'Nintex.Workflow.ServerControls.UserMenu': The control with assembly name 'Nintex.Workflow.ServerControls, Version=1.0.0.0, Culture=neutral, PublicKeyToken=913f6bae0ca5ae12' class name 'Nintex.Workflow.ServerControls.UserMenu' is not allowed for web at URL 'http://contoso.com. The type Nintex.Workflow.ServerControls.UserMenu, Nintex.Workflow.ServerControls, Version=1.0.0.0, Culture=neutral, PublicKeyToken=913f6bae0ca5ae12 could not be found or it is not registered as safe.” indicates the need to activate the Web Application.SymptomMenus do not render on SharePoint sites.CauseOne or more web applications that use Nintex Workflow are not activated for Nintex Workflow.ResolutionUsing the Farm Installation account or another account with sufficient permissions, activate all w

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Nintex Employee
zach_puckettNintex Employee
posted in News
Rounding Numbers with Nintex Forms

Thanks to Sean Fiene‌ for assistance. Question: I would like to input a number into a “Single Line Textbox” and have the results show only two decimal places on the View mode of the form. Step 1:Create a Nintex Form and add a ‘Single Line Textbox’ configured with a Data type of ‘Decimal’ and name of “RoundNumber”Step 2:Add a rule of type “Formatting” with a condition of “Is display Mode” and “Hide”Formula builder for condition:Step 3:Under Nintex Forms Ribbon bar choose “Form Variables”Click ‘Add’ and create a new variable that includes a formula of ‘Round’ referencing the single line text column of “RoundNumber” and the number of decimal places needed.Example: Round(roundNumber, 2)Step 4:Add a calculated Value control to the form with formula referencing the Forms Variable you created in step 3, in my example it is named “Rounding”.Step 5:Create a rule on the Calculated Value Control with formatting condition of “not(Is Display Mode” and choose ‘Hide’Step 6:Align the Single Line Textb

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Nintex Employee
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aaron_labiosa
posted in News
Problem: Workflow no longer shows in Workflow Gallery

Products: Nintex Workflow 2013, Nintex Workflow 2010 SummaryWorkflow no longer shows in Workflow Gallery. SymptomAfter a site has been migrated, workflow('s) no longer show in the Workflow Gallery. CauseThe SharePoint List ID is no longer valid. Resolution Obtain the Id (Guid) of the list the workflow should be attached to. (See Obtaining a list id in SharePoint 2010 or 2013) Navigate to your site URL and append /NintexWorkflows. Example: http://contoso.com/sites/mysite/NintexWorkflows Click the name of your workflow from the list of workflows. Edit the properties of each item inside of the workflow folder. Change the AssociatedListID value to be the Id/Guid obtained in step one. Navigate to the Workflow Gallery for the list missing the workflow. Open the workflow and republish it.

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Nintex Employee
sean_fieneNintex Employee
posted in News
External Data Column Control - Drop down list

SymptomThe Display Format of the External Data Control is set to drop down list, at runtime, the control renders blank values. ResolutionWhile creating all operations on the DB table during content type creation (or) double click on the Read List operation if you have already created all operations1.       Click on “Next”2.       Click on “Add Filter Parameter”3.       Click on Filter (Click to add)4.       Select Filter Type as “Wildcard”5.       Select a Filter Field and click OK6.       Click on “Finish” (Note you may need to change the “Data Source Element” to match the selected Filter Field)7.       Save content type.

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Nintex Employee
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aaron_labiosa
posted in News
Error: The profile for the user is a temporary profile

Products: Nintex Forms 2013 SummaryNintex Forms Prerequisities Feature fails to activate. SymptomThe following error occurs."The profile for the user is a temporary profile." CauseNintex Forms Installer was run with an account without sufficient permissions on the local machine. Resolution Re-install using the SharePoint Farm Install account and ensure it is a local administrator.

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aaron_labiosa
posted in News
Error: System.IO.FileNotFoundException: Could not load file or assembly

Products: Nintex Workflow 2013, Nintex Workflow 2010, Nintex Workflow 2007 SummaryThe error "Nintex.Workflow.NWException: Failed to load common data item assembly 'AssemblyName, Version=1.0.0.0, Culture=neutral, PublicKeyToken=0000000000000000'. ---> System.IO.FileNotFoundException: Could not load file or assembly 'AssemblyName, Version=1.0.0.0, Culture=neutral, PublicKeyToken=0000000000000000' or one of its dependencies. The system cannot find the file specified.  File name: 'AssemblyName, Version=1.0.0.0, Culture=neutral, PublicKeyToken=0000000000000000'" SymptomThe following error occurs."System.IO.FileNotFoundException: Could not load file or assembly” CauseOne of the servers in the farm does not have the referenced assembly installed in the Global Assembly Cache (GAC). ResolutionEnsure that each server in the farm that is running the Foundation Workflow Timer Service is also running the Foundation Web Application Service and that the server has the referenced assembly installed

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aaron_labiosa
posted in News
Workflow XAML failed validation due to the following errors: Activity 'DynamicActivity' has ## arguments

Products: Nintex Workflow for O365 SummaryThe error "Error publishing workflow. Workflow XAML failed validation due to the following errors: Activity 'DynamicActivity' has ## arguments, which exceeds the maximum number of arguments per activity (50). HTTP headers received from the server - ActivityId: 00000000-0000-0000-0000-000000000000. NodeId: . Scope: . Client ActivityId : 00000000-0000-0000-0000-000000000000. The remote server returned an error: (400) Bad Request.” SymptomWorkflow fails to publish.  Cause SharePoint Workflow Manager has a limitation of 50 arguments for a 'DynamicActivity'. A workflow is considered a dynamic activity as it can be nested inside of other workflows. Each variable configured in a workflow is considered an argument. Each Nintex Workflow Action that utilizes Nintex Live has two arguments associated with it (input and output). ResolutionReduce the amount of Variables and or reduce the amount of Nintex Live actions in the workflow.

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Nintex Employee
pamela_denchfieNintex Employee
posted in News
SharePoint IDs for Nintex Features

Related products: Nintex Workflow 2013, Nintex Workflow 2010, Nintex Forms 2013, Nintex Forms 2010, Nintex Live Please see Quick Reference for Nintex Features, Content Types, and Field IDs.

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aaron_labiosa
posted in News
How to quickly identify large lists in SharePoint

Products: Nintex Workflow 2016, Nintex Workflow 2013, Nintex Workflow 2010 A common cause of workflow failure is large lists, document libraries, task lists and workflow history lists. This article provides instructions on how to locating these large lists. Run the below (attached as well as a *.txt file for your convenience) PowerShell script (PowerShell ISE works well) from a SharePoint Server: The lists returned can be filtered by setting the $threshold variable (default is 200). Additionally, the properties returned can be changed by appending properties to the end of the script (default is ParentWeb, Title, ItemCount). # This will target all Nintex Workflow History lists, you can change the threshold to filter down.# This is used to find where the lists are and if they are larger than the threshold.# This will target the entire farm, you may want to scope it down to site collection.Add-PSSnapin Microsoft.SharePoint.Powershell -ErrorAction SilentlyContinue#Lists with values higher

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aaron_labiosa
posted in News
Workflows fail to publish on Project Server

Products: Nintex Workflow 2013, Nintex Workflow 2010Summary Workflows do not publish in a SharePoint / Project Web Application. SymptomThe following error occurs when publishing a workflow: "Server was unable to process request. ---> Failed to publish workflow: <Error><CompilerError Line="166" Column="12" Text="The type 'Microsoft.Office.Project.Server.Library.ProjectWorkflowContext' is defined in an assembly that is not referenced. You must add a reference to assembly 'Microsoft.Office.Project.Server.Library, Version=14.0.0.0, Culture=neutral, PublicKeyToken=71e9bce111e9429c'."/></Error>"  Cause Services required to run Nintex Workflow for Project Server are not present on the Web Application Server running the Nintex Workflow Designer. Resolution Each machine in the farm that is running the Project Server Application Service or the Microsoft SharePoint Foundation Workflow Timer Service needs to be running the following services:  Project Server Application Servic

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Nintex Employee
brad_orlukNintex Employee
posted in News
How to Easily Notify Project Team Members When Your Project Delivery Date Changes

Authors:  Zach Puckett, Brad Orluk, Naomi Shodhan Have you ever managed a large project with multiple stakeholders who need to be notified of important project updates such as a changed delivery date?  Managing projects inevitably involves changing elements and influencing the timing of when the final deliverable is complete.  As a Project Manager, you can notify the stakeholders you need to, by using the send notification feature on Nintex Workflow for Project Server. Follow the steps below, and your workflow will be configured to inform whomever you'd like (e.g. stakeholders, team members, the PMO, etc.) when a delivery date changes. Create a project Property Field called Delivery DateBefore you start building your workflow, you will need to access the Project Server Settings page and create a new custom field for the Delivery Date value as pictured below. Please note the screen shots in the post are from Project Server 2010 and Nintex Workflow for Project Server 2010 but are certain

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Nintex Employee
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aaron_labiosa
posted in News
Workflow starting multiple times

Products: Nintex Workflow 2013, Nintex Workflow 2010Summary Workflows are starting multiple times for each list item created or modified depending on the configuration of the workflow. Cause More than one version of the workflow is configured to 'Allow' on the affected list:  Resolution Navigate to the list and click 'Workflow Settings'. Click Remove, Block, or Restore a Workflow. Mark each workflow to 'No New Instances' other than the current version (or click Remove, if they are no longer needed). 

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Nintex Employee
pamela_denchfieNintex Employee
posted in News
OUTDATED: How to aggregate ULS logs for Nintex Support

This blog post has been heavily leveraged but unfortunately is outdated. Please refer to the following Knowledge Base article for further guidance: Generating ULS logs to troubleshoot Nintex related issues for Forms and Workflowhttps://community.nintex.com/t5/How-To-s/Generating-ULS-logs-to-troubleshoot-Nintex-related-issues-for/ta-p/114378

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Nintex Employee
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Nintex Employee
pamela_denchfieNintex Employee
posted in News
Error: "Could not load file or assembly"

Products: Nintex Workflow 2013, Nintex Workflow 2010 SummaryThe error "Could not load file or assembly ‘Nintex.Workflow.ServerControls’” indicates the need to activate web applications. SymptomThe following error occurs."Could not load file or assembly ‘Nintex.Workflow.ServerControls’” CauseOne or more web applications that use Nintex Workflow are not activated for Nintex Workflow. ResolutionUsing the Farm Installation account or another account with sufficient permissions, activate all web applications that use Nintex Workflow.To activate web applications for Nintex WorkflowOn the Central Administration Home page, click Nintex Workflow Management. Click Web Application activation. The default web application name is automatically selected. To activate all web applications for Nintex Workflow, select the check box for All content web applications and then click Activate. To activate a subset of web applications for Nintex Workflow, select each web application and then click Activate; r

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Nintex Employee
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Nintex Employee
pamela_denchfieNintex Employee
posted in News
Rule Symbols and Meanings: Nintex Forms

Products: Nintex Forms for Office 365, Nintex Forms 2013, Nintex Forms 2010 Symbols and meanings for rules in Nintex Forms are provided below.Symbol Meaning == is equal to === is exactly equal to (value and type) != is not equal !== is not equal (neither value or type) > is greater than < is less than >= is greater than or equal to <= is less than or equal to && and | | or ! not   Did you know that this information is provided in the product Help files? The Help files contain useful information for writing rules in Nintex Forms. Simply click the Help button in the Designer tab to see context-sensitive help. Below is an example of the Help button from Nintex Forms for Office 365. You can also access Help online. Below are links to information on rules by product.Nintex for Office 365 | Nintex for SharePoint 2016 | Nintex for SharePoint 2013 | Nintex for SharePoint 2010

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Nintex Employee
pamela_denchfieNintex Employee
posted in News
Using Exchange with Nintex Workflow Actions

In addition to this blog, you can search the Nintex for SharePoint 2016 help for "Nintex Workflow Exchange Connector Service."Action that uses ExchangeThe following Nintex Workflow action uses the Nintex Workflow Exchange Connector Service to communicate with Exchange (2007, 2010, and 2013): Provision User in Exchange (2016 | 2013 | 2010) Setting up your environment to use ExchangeSetting up your environment to use Exchange for Nintex Workflow actions involves installing the Nintex Workflow Exchange Connector Service, adding root certificates to SharePoint, and ensuring that the intended user has access to the target calendars. Installing the Nintex Workflow Exchange Connector ServiceTo install the Nintex Workflow Exchange Connector ServiceBegin the process to export files from the installer file for Nintex Workflow by running the installer. Progress through each page of the installer wizard until the export option is presented. Select the export option. When prompted for the destinati

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Nintex Employee
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Nintex Employee
pamela_denchfieNintex Employee
posted in News
"Feature definition id not found" Error for Nintex Forms Cmdlets

Products: Nintex Forms 2013, Nintex Forms 2010 Summary After running a Nintex Forms cmdlet, a "Feature definition id not found" error appears. Symptom The following error message appears after running the Upgrade-NFService PowerShell cmdlet during or after installation or upgrade: “Upgrade-NFService : Feature definition id ‘[ID]’ could not be found." Cause The server on which the Nintex Forms PowerShell cmdlet was run is not running the Web Application Service. For example, the cmdlet may have been run on the Central Administration server. Resolution Run Nintex Forms PowerShell cmdlets on a server that is running the Web Application Service; that is, run the cmdlets on a web application server.

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Nintex Employee
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Nintex Employee
pamela_denchfieNintex Employee
posted in News
"Failed to publish workflow" Error for NWAdmin Operation

Products: Nintex Workflow 2013, Nintex Workflow 2010, Nintex Workflow 2007 Summary After running a NWAdmin Operation, a "Failed to publish workflow" error appears. Symptom  The following error message appears after running the NWAdmin operation FixSiteAfterImport:  “Failed to publish workflow: It appears that Nintex Workflow [version] is not activated for this Web Application.”  Cause The server on which the NWAdmin operation was run is not running the Web Application Service. For example, the operation may have been run on the Central Administration server. Resolution Run the NWAdmin operation on a server that is running the Web Application Service; that is, run the operation on a web application server.

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Nintex Employee
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Nintex Employee
pamela_denchfieNintex Employee
posted in News
Error 12031 When Saving or Publishing Reusable Workflow Templates

Products: Nintex Workflow 2013, Nintex Workflow 2010 Summary The error message “12031: Unknown” appears when a reusable template is saved or published. Symptom When saving or publishing a reusable workflow template, the system does not respond for five minutes, and then the error message “12031: Unknown” appears. Cause The Nintex Workflow publish or save process is timing out, likely due to delayed propagation caused by a lengthy content type evaluation. Resolution To reduce the time required for content type evaluation, create a content type based on Item and then select the created content type when defining the reusable workflow template. For instructions, refer to the SharePoint documentation. More Information For more information about reusable workflow templates, see “Set Title and Description for Reusable Workflow Template” in the Nintex Workflow Help (2013 | 2010). For more information about the evaluation process that Nintex Workflow uses for content types, see the following M

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Nintex Employee
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