Archive: Nintex for Office 365 Knowledge Articles

IssueWhen trying to export a workflow from the Nintex for Office 365 designer, the export fails with the error: "Workflow is too big, please reduce some of the actions." ResolutionRemove an disabled/un-needed actions Break the workflow into smaller parts and export the new child workflows  Error CodeWorkflow is too big, please reduce some of the actions. Related LinksSharePoint Workflow Thresholds 

IssueWhen trying to submit data using a New Responsive Form with Nintex Form for Office 365, the following error might occur:Invalid data has been used to update the list item. The field you are trying to update may be read only. ResolutionVerify that all the Lookup controls in the Form is connected to the List column. 

IssueWhen publishing a workflow, the following error might occur:Error publishing workflow. Workflow XAML failed validation due to the following errors: Activity 'FormatString' has XX arguments, which exceeds the maximum number of arguments per activity (50). Activity `FormatString` has 59 arguments, which exceeds the maximum number of arguments per activity (50). (...). The remote server returned an error: (400) Bad Request. ResolutionReduce the number of field entries to be render into and the error should disappear and the publish should work.  Additional InformationSharePoint Workflow Manager has a limitation of 50 references for a 'FormatString' Activity. This can surface either in Log to History Actions (if the character limitation is not reached first) or by trying to render those in an action such as a "Send Email" or "Assign Task". 

ISSUEWhen trying to publish a Nintex workflow within Office 365, the workflow fails to publish and the following error occurs:Error publishing workflow. The request message is too big. The server does not allow messages larger than 2097152 bytes.ERROR CODERESOLUTIONRemove any unused actions within the workflow design. If there are no unused actions within the workflow design, the workflow will need to be split into multiple parts.ADDITIONAL INFORMATIONRELATED LINKSSplitting large or complex workflowsUpload large files sample add-in for SharePoint

QuestionWhy does the Task "created by" show the account as "SharePoint App" instead of the workflow initiator?  AnswerWhen the workflow is triggered with a conditional start or by a scheduled workflow, the Task will be created by the SharePointApp instead of the workflow initiator. Additional InformationWhen Nintex triggers a workflow for a conditional start or scheduled, we are able to override the initiator value to be the 'triggering user'.However, the actions taken by the workflow are still performed under the security context of the Nintex app users (SharePoint App) which uses the API to start the workflow. Related Linkshttps://community.nintex.com/t5/Nintex-for-Office-365/Workflow-started-by-conditional-start-runs-under-the-Nintex-App/td-p/38426https://nintex.uservoice.com/forums/218291-3-nintex-workflow-for-office-365/suggestions/38767360-workflow-started-by-conditional-start-runs-under-s  

QuestionWhere is the data center of Nintex External Email service for a Send an email action when it's being configured to send an email as 'External email and attachment'. AnswerThe Nintex email service will route the email to the same Nintex data center as the customer tenancy.    

QuestionWhat scope level does enabling the site level feature "Allow Application Access to User Profiles" apply to? AnswerThe scope is only at Site level. Additional InformationEnabling this feature will only affect the current Site where the permission has been allowed and will not affect other Sites or Subsites. 

QuestionIs there a way to connect the Signature control to a list column in Nintex Form for Office 365? AnswerNo, the Signature control does not need to be connected to a list column. 

QuestionWhen a site content type with a custom template in added to a library and set as default, once the item is created in the list the workflow creates a document in a document library using the Create List Item action. All configured properties are properly copied over but the custom template applied to the content type was not used. Why is the workflow not using the template from the content type? AnswerIn O365 the Create List Item action doesn't use custom templates even if that is the default template for the content type.  With Create List Item being a SharePoint Designer 2013 action, this is a limitation of the Workflow Manager. 

QuestionWhen creating a Hide Rule in the New Responsive form designer the control does not unhide after the rule has been triggered and the trigger then reversed. AnswerThe rules engine in the New Responsive form designer has been updated to allow for greater functionality.The previous rules engine in Classic and Responsive forms would use a rule similar to:equals(Control, true)When the rule was true a control could be made to hide/disable etc and when the rule was not true the control would do the reverse and unhide etc.In New Responsive forms the rule will trigger to hide a control but it needs to also be told how to unhide it again.In the below Image we are saying:If the Yes/No control is checked as "Yes"Then the Text Box is Visible "No"Else the Text Box is Visible "Yes"Without the Else statement and the Yes/No toggle set to "Yes" (the reverse of the line above)the control will hide when the box is ticked but it will not unhide when the box is unticked again.  Additional Information

QuestionDoes New Responsive Forms have the Print To PDF feature. AnswerNo.  Additional InformationNew Responsive Forms do not have the Print To PDF feature.  A "Print" button will appear on the form menu and this uses the browsers web printing functionality which works well with New Responsive Forms.Selecting "Microsoft Print to PDF" from the print menu outputs a very good representation of the form. 

QuestionHow are Workflows affected if the List name is changed in SharePoint for O365. AnswerIf the List name is hard coded in an action the workflow will fail with messages advising that the previous list name does not exist in web site.  Additional InformationThe reason that this occurs is because Nintex looks at the List Name and not the GUID. 

QuestionWho does this feature apply to?    What's the value add? Where can I go navigate to start using this feature? AnswerThere are several reasons why this feature is important and adds value, such as:Eliminates users from having to access the Nintex store to add actions. Disable unnecessary actions that do not apply to your workflows. All your workflow actions can be accessed from one location.Now!  Let's walkthrough the following scenario of an Admin user who uses Nintex Sign and wants to disable the DocuSign action. PRECONDITIONS: The O365 user must have Admin permissions to view and access the Action Availability. Admin user must be signed in and open Nintex Workflow for O365.  HOW TO NAVIGATE TO THE ACTION AVAILABILITY SETTING:Upon the initial designer load, Admin user will be prompted with the above message, "We've made some changes since last time….". Select OK to close message box.   Select Settings from within Nintex Workflow for O365. (*Note: Action availability and Workfl

TopicWhat security groups are supported for O365 Add User to Security Group Action? Answer- The action currently does not support adding users to an on-premise security group.- The action can only be used to add a user to a security group and not a distribution group or mail-enabled security group.  Additional Information The action may fail with the error message "The group xxx does not exist".The group does exist but the action is not able to modify the group properties.

TopicWhat happens to running workflow instances when a new design of the workflow is published within the designer? AnswerWhen a workflow instance has been started and committed to the database, any changes that are made to the workflow design will not be reflected until a new workflow instance is started. Any running instances will run as the workflow was configured when that instance was started. 

TopicWhat security measures are in place in terms of storage, confidentiality and protection of personal data with regards to the External Email system used in Nintex Workflow for Office 365? Answer Multiple email relays, placed in different data centres are used to increase security for external email functionality within Nintex Workflow. All large account databases are kept separate and dedicated to preventing corruption and overlap. Smaller accounts are placed into the same large database for speed. As accounts grow in list size, they are migrated into their own distinct databases.

TopicCan customers create and publish a new workflow if they already exceed the Workflow subscription limit and what will be the effect?  Additional InformationThe customer can create and publish a workflow as per normal.  Nintex monitors workflow usage and will contact the customer if the usage exceeds the subscription limit for more than 2 months.Customers will be asked to reduce the number of workflows so that they are within their subscription limit or asked to purchase a subscription with a higher limit. Related LinksDetails of the legal agreement can be found in section 2.1 Purchased Volumes.Nintex Master Subscription Agreement  

TopicIs Nintex Form for Office 365 supported on the Calendar list type? Additional InformationNintex Forms for Office 365 currently does not support the default calendar 'Event' content type.Nintex Forms for Office 365 does support alternative content-types on the Calendar list type such as the 'Announcements' content type.  To add an additional content-type to a Calendar list follow the steps below:Open List Settings > Content Types > Add from existing site content types Select the new content-type (such as Announcements) from the drop-down list Select OK. Open Nintex Forms from the ribbon it will let open for the newly added Announcements content type.   

TopicDoes the Web part "Workflows I've Started" in the category "Nintex Workflow 201x" that available on Nintex Workflow for SharePoint OnPremise version is also available in Office365? Additional InformationThis feature is NOT available yet in Nintex Workflow for Office 365. Related LinksNintex User Voice - Web Part Workflow I've Started  

TopicIn Nintex Mobile Apps, the "Image" control does not support references for the Image URL. Additional InformationWhen using the image control with Desktop forms a reference can be used for the Image URL.This reference does not work when used with Nintex Mobile so the URL has to be hardcoded. Related LinksNintex Help File - Image Control   

TopicRelease notes for all Nintex Products. Additional InformationSee below for the release notes from each Nintex Product: Nintex Product (All Products) Release Notes  Related Links  

TopicIn what format are "Regular Expression" actions in Nintex Workflow? Additional InformationRegular expression actions use the Microsoft .NET regular expression syntax. Related Links  

TopicWhy does the action “Azure AD get user details” and “Azure AD get manager details” support only some fields and not all of the default fields from Active Directory? Additional InformationAzure AD integration in Nintex For Office 365 uses the concept of ‘Connector introspection’. This feature integrates the Azure Active Directory connector via Microsoft's Graph API to retrieve specific sets of data.In the Azure AD actions, the list of fields displayed in the ‘Add fields’ area is dynamically populated based on the connected Active Directory (AD) account. If Microsoft adds a new field to this list, it will automatically be visible the next time a user configures the action. Related LinksWhat’s New: Azure AD Integration in Nintex for Office 365

TopicCan automatic updates be turned on for Nintex Office 365 apps? Additional InformationThere is no setting in Office 365 to turn ON/OFF for the Apps update.  Manual updates are only required when the app requires new permissions due to adding new functionality. This is a requirement of the SharePoint Online store.Most updates are automatically applied, however, some updates require the end-user to manually update the app. Please see the below link on how to manually update.How to update Nintex Office 365 applications Related Links  

TopicCan a workflow that has already been started, be updated? Additional InformationNo, the workflow must be restarted once the changes are made to the workflow design. This article applies to both Nintex Workflow for SharePoint On-Premises and Nintex Workflow for Office 365. Related Links