Archive: Nintex for Office 365 Knowledge Articles

QuestionCan I open a Nintex Form in Edit mode when selecting a task from a workflow task list in Office365? AnswerWhen opening a task with Nintex Forms by clicking the item in a workflow task list, it always opens with View Mode even if Edit Mode is set in "Open task form in the selected mode" setting in the task action. Additional Information"Open task form in the selected mode" setting is available when the Nintex task form is opened by clicking the URL in the email message. 

QuestionWhere do Connection Manager credentials get stored for the Nintex for Office 365 product? AnswerFor all connections, they are stored in Nintex Azure Connection Manager. The connection types and what they store are below: Basic Authentication (the username and password) API key (the key) OAuth 2.0 (All data the IdP sends back including the access_token, retry_token, etc.)The data for Connection Manager is multi-tenanted and partitioned by tenant Id.  Each connection is encrypted by a different encryption key on the client side, then stored encrypted at rest, but the data at rest is also encrypted by Azure Transparent Data Encryption. Azure Key Vault stores the key used to decrypt each connection's own encryption key. The client library generates a random Initialization Vector (IV) of 16 bytes along with a random Content Encryption Key (CEK) of 32 bytes for every entity, and performs envelope encryption on the individual properties to be encrypted by deriving a new IV per propert

QuestionHow do you create a PDF file in a document library using Nintex Workflow for O365 AnswerThe Document Generation action can be used to create PDF files in a document library. Related Linkshttps://help.nintex.com/en-US/O365/#o365/O365WorkFlow/DocGen/DocGen-landing.htm 

QuestionFor the Office 365 Query User Profile action in SharePoint online environment, what is the required account permissions and roles for the action to be able to query user profile successfully? AnswerCurrently it uses the UserProfileService Web service to get the user profile properties.It does not depend on the permission on list/site/site collection, user must have at least access/view permission level to the tenant. 

QuestionIn the Nintex workflow subscription model if a site workflow is created and exported to 100 other site collections, does it count as 1 workflow or 100 workflows? AnswerWith the subscription model, publishing a workflow with 5 or more actions to 100 sites will count as 100 workflows not 1. It may be the same design but it's published 100 times. 

QuestionIs there a limit to the number of workflows that can start a component workflow? AnswerThere is no limit to the number of workflows that can start/call a component workflow. 

QuestionWhen cancelling or terminating a workflow in Nintex for O365 the tasks remain active. AnswerThis is expected behaviour for O365, The 'end this workflow' option is a Microsoft function (the whole workflow status page is a Microsoft page). This is why if you terminate the workflow it does not end the task. 

QuestionIs there a limit on the number of items that can be viewed in a Nintex Forms List lookup control on the Nintex Mobile App? AnswerYes, there is an inforced limitation of 500 items per List  Lookup control to be rendered on the Mobile App to avoid performance issues.  

QuestionCan a connection from Connection Manager, be exported? AnswerNintex does not store connection details within the workflow action settings. When a workflow export file is imported to another site within the SharePoint tenant, the connection will need to be reconfigured before publishing the workflow. This way, credentials are not stored within the workflow file. Additional InformationAdvanced techniques in Nintex Connections for Office 365 

QuestionHow to update list item permission that located within a folder? AnswerConfigure the Office 365 update item permissions action, by ticking the options Include items in subfolders. This setting can be found under Items to update > Scope. Related LinksHelp file : Office 365 update item permissions. 

QuestionCan I export and import Nintex workflows across different tenancies if one company has multiple tenancies? AnswerTechnically you can export and import workflows across different tenancies. If the exporting tenant has an Nintex Enterprise license the importing tenant must also have an Nintex Enterprise license. If the exporting tenant has a standard license it does not matter what sort of license the importing tenant has. 

QuestionIs there a way to disable or restrict the Nintex Workflow/Forms apps from getting activated in Groups and Teams? AnswerCurrently SharePoint Online apps can be added to a Group site by any member that is within a Group site's Owners group. This level of permissions is also applied to the Nintex Workflow and Nintex Forms apps for Office 365.  Additional InformationThere is a feature request for higher restrictions on the apps within the new Group Site site type here, and if you would like to raise the visibility of that request to the product team, please add a vote to the request.  

QuestionIs it possible to open Nintex Forms using the SharePoint mobile app or OneDrive for Business mobile app? AnswerNo, these will open default SharePoint forms.  The only way to open mobile Nintex Forms is either through the Nintex Mobile App, or a standard mobile browser. 

QuestionHow Come Quick Edit Cannot Be Used On A List? AnswerQuick Edit needs to be enabled through List Settings > Advanced Settings. 

QuestionHow does Nintex count actions in a workflow to determine if its billable? AnswerNintex allows users to use any arrangement of actions necessary to automate a process. However the following actions DO NOT count against the Action Count: • Log to History/Instance Details• Set Workflow Status • Pause for Duration • Beginning Beacon (for use with Hawkeye) • Beacon (for use with Hawkeye) • Ending Beacon (for use with Hawkeye) Any other action should count against the Action Count. For more information, view https://community.nintex.com/t5/Community-Blogs/Limited-Action-Workflows-and-Nintex-Workflow-Allowance-Policy/ba-p/100879 

QUESTIONDoes Nintex Workflow for Office 365 support inline functions?ANSWERNintex Workflow for Office 365 has replaced inline functions with workflow actions. The following list of workflow actions operate the same as an inline function:Extract Substring from End of String Extract Substring from Index of String Extract Substring from Start of String Extract Substring from Index with Length Find Substring in String Replace Substring with String Trim StringADDITIONAL INFORMATIONRELATED LINKS

TOPICHow to hide or show panels using a rule based on single or multiple choices. INSTRUCTIONSAdd a rule similar to the following to the desired panel and select the 'Hide' option from the rules properties:ChoiceType instanceof Array ? not(inArray(ChoiceType, "ChoiceA")) : ChoiceType != "ChoiceA"Note: The phrase "ChoiceType" in the rule above is the name of checkbox control. "ChoiceA" should be updated to reflect the desired choice to hide or show the panel.ADDITIONAL INFORMATIONRELATED LINKS