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Explain document ownership functionality

  • Feb 15, 2022 10:34 AM UTC
  • Feb 17, 2023 6:27 AM UTC
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Nintex_Wasim
Nintex Employee
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The person who uploads the document isn't necessarily the document's owner.  Where a document is not attached to any processes, all Promasters are set as the owners of the documents.

Promasters are removed from being a document owner in the following situations:

  • Document owners are specified through the Edit Stakeholders options on the process group that the document belongs to.

  • A document is attached or uploaded to a Process.  The Process Owner & Expert and any Process Group Champion(s) become the Document Owners.

Additional Information

If a document is attached to multiple processes, the Process Owners, Experts, and Group Champion(s) of each process where the document is attached become the owners.