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Retrieve several rows from the SPO list based on specific conditions and display them in the Nintex form.

  • March 12, 2026
  • 3 replies
  • 78 views

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Hi there,

 

I want to retrieve multiple rows from the SPO list based on specific conditions and display them in a Nintex form. The goal is to allow end users to edit the row data directly in the Nintex form and then update the changes back to the SPO list.

 

I have a few ideas, but I would like to know what the standard or best practices are.

 

Use case: When the Nintex form loads, it should query the SPO list based on certain conditions, such as status being "In progress" or a specific date. I expect about 5 to 10 rows to match these criteria in SPO list, and users should be able to edit any of these rows and update them as needed.

3 replies

Sasan
Nintex Employee
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  • Nintex Employee
  • March 24, 2026

@doorga this video using data variables, conditions and loop for each may be an option.


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  • Author
  • Rookie
  • March 25, 2026

Thank you, ​@Sasan 

When you created the external connection with the SP list and populated it in the Nintex form, the ID appears in the form. I would prefer not to display the ID and instead update the title as needed.

 


Simon Muntz
Nintex Partner
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  • Nintex Partner
  • March 26, 2026

Hi ​@doorga,

It doesn’t look like you can hide the ID field, because if you do, the ID is not passed to the workflow, so the SharePoint item cannot be referenced. 

 

I suggest you give the ID control a CSS styling of “notneeded” or similar, and then add CSS to the advanced section of the styles tab for the form to hide the control. In this way, the control is hidden but still passes the ID to the workflow.

The CSS for the advanced section of the styles tab would be:
 

.notneeded {

display: none !important;

}