The final conversion of legacy variations is approaching.
On December 1st, 2022, we will start converting all remaining legacy variations to shared activity variations. Prior to this date, you will still be able to convert your variations manually. See our previous post about shared activity variations here.
There are several great improvements with the new shared activity functionality, however there are a few changes that you need to be aware of.
What happens when a variation is converted?
- The Standard process will become a 'normal' variation - this means that normal users will be able to view it like any other published process.
- The version will increase by 0.1. For example, a process with version 5.0 will be 5.1 after conversion. Any process in an 'Awaiting/Pending approval' state will return to the 'In Progress' state.
- Where possible, shared activities will be created if this condition is met:
- Activity title and tasks must be the same. If this condition is not met, they will be independent activities – the simple drag and drop tool will get them back into a shared state.
- You’ll be emailed a conversion success or failure report and the conversion dialog will be updated to reflect this.
- Process titles will need to be identical to the Standard process. Where the process title is different for variations, it will be changed to be the same title as the Standard process title.
- The variation 'Short Title' will no longer be used. Where applicable, this will be replaced with the 'Variation Title' that has a higher maximum character limit.
- There will be a new limit of 20 variations per process. Clients with more than 20 variations on a process will be contacted and assisted with the conversion.
Need a little more help?
