Archive: Nintex for Office 365 Knowledge Articles

TopicWhat is the maximum number of attachments, in a Nintex Form for Office 365? Additional InformationThe maximum amount of files that can be attached in a Nintex Form for Office 365 (Classic and Responsive Form) is configured from the Attachment control setting. If there is no number specified then the number of files will not be validated. The details of this information can be found in the help file here.  Related Links Nintex Help File - List Attachment Controls.

TopicWhy are there differences in the reply-to email address for a Send Notification action between Internal and External email service in Nintex Workflow for Office 365? Additional InformationDepending on the email address for the recipient (internal or external email address), the "reply-to" email address for the "Send an Email" could be either of the following : Internal email: Use this option to send emails to accounts within your tenancy, such as SharePoint groups and distribution lists.Email service: Microsoft Office 365.Reply-to address: no-reply@sharepointonline.com (cannot be changed).Attachments: Not supported.External email and attachment: Use this option to send emails to anyone, including personal email addresses and mailing lists outside of your tenancy.Email service: External email service configured by Nintex.Reply-to address: noreply@workflownotification.com (cannot be changed).Attachments: Supported. Related LinksNintex help file - Send an email  

TopicCan the Office 365 Update Item Permission action be used with external user accounts within SharePoint Online? InstructionsThe Office 365 Update Item Permission action cannot be used to directly update the permissions of external user accounts. The Office 365 Update Item Permission action can be used to update the permissions of groups that contain external user accounts.

TopicIs there a way to import the workflow files from Nintex for SharePoint 2010, 2013, or 2016 into Nintex Workflow for Office 365? InstructionsThere is not currently a way to directly import the workflow files from Nintex for SharePoint 2010, 2013, or 2016 into Nintex Workflow for Office 365. To migrate workflow definitions, use an application such as Sharegate.

TopicCan a custom path be defined for the File Upload control for Nintex forms? InstructionsNo, a custom path cannot be specified.

TopicCan I increase the Workflow History retention in Nintex Workflow for o365 InstructionsIt is not possible to increase this retention policy as it has been set by Microsoft for all o365 tenants.Additional InformationThere is a uservoice request for this:https://office365.uservoice.com/forums/273493-office-365-admin/suggestions/32205943-add-disable-automatic-workflow-cleanup-options-f Related Linkshttps://www.reddit.com/r/sharepoint/comments/56zn7w/sp_online_keeping_workflow_history_past_60_days/

TopicCan you configure a workflow to send an email if the workflow suspends in Office 365? InstructionsAt this stage this functionality is not yet available.

TopicCan Lazy Approval be migrated from a SharePoint 2013 or SharePoint 2016 environment into the SharePoint Online Office 365 environment? InstructionsWhile Lazy Approval does exist within Nintex Workflow for Office 365, there is currently no way to migrate over the Lazy Approval settings from a SharePoint 2013 or SharePoint 2016 environment into SharePoint Online.

TopicDo connections to Azure SQL Database require encryption (SSL/TLS) at all times while data is "in transit" to and from the database? InstructionsAll communication between Office 365 and Nintex Live uses Transport Layer Security (TLS). Additional InformationAt run time, when the workflow executes, the workflow sends the action configuration, including the encrypted information, to Nintex over secure TLS. The credentials are then decrypted in memory before sending it to the Nintex Live routing engine also within the Nintex Live/Windows Azure infrastructure.Related LinksCommunication between Office 365 and Nintex Live

TopicIs it possible to use synonyms when searching for terms in managed metadata fields?  InstructionsThis feature is not currently available in Nintex Forms for Office 365. See our User Voice forum for more information about this feature request.

TopicAfter deleting a workflow and removing the Nintex Task Outcomes content type created by the workflow, there is no option to also remove the site columns that is created as part of the Nintex Task Outcomes content type.  InstructionsWhen creating the Nintex Task Outcomes site column to store the choices the “AllowDeletion” flag/property on the site column is set to FALSE to prevent accidental data loss of customer’s choices. This setting needs to be changed to TRUE before attempting to delete the site column. This can be done via powershell. 

TopicWithin the Subscription Overview page, where a workflow has five or less actions, does that count towards the workflow entitlement allowance? InstructionsWorkflows that contains five or less action do not count towards the workflow entitlement allowance.

TopicIs it possible to get a notification for a Nintex service outage or incident?  InstructionsIt is possible to subscribe to notifications on the Nintex Status page. 

TopicCan anyone respond to a workflow task in Office 365? InstructionsYes, any user account within the SharePoint Online environment, that has Contribute permissions on the task list, can respond to a workflow task, even if it is not the user account to which the task is assigned.Additional InformationTo work around this behavior within Office 365, a Nintex Task Form can be applied to the associated workflow task and a disable rule can be applied to the controls on the form that would prevent any user account that is not the assigned user account from responding to the task.

TopicIs it possible to delegate a task using Lazy Approval in Nintex Workflow for Office 365? InstructionsCurrently this feature does not supported. A request for this feature has been logged at Nintex User Voice. The ideas shared in User Voice site are reviewed by our Product Owner team. Related LinksDelegate a flexi task to another approver using Lazy ApprovalPopulate multiple roles for DocuSign action

TopicWhere can a Trial of Nintex Workflow App for Office 365 be installed? InstructionsThe Nintex Workflow App will need to be stored within the SharePoint tenant of Office 365.There is no other test or pre-production environement outside of your tenancy.

TopicWill the created workflows and forms get removed when the Nintex Apps removed from SharePoint Online environment?  InstructionsNo. The created workflow and forms will not be removed. Related LinksHow to add and remove the app

TopicWhat is the upload file size limit for the action "Office 365 Upload File"?  InstructionsPreviously it was 100MB, and has now been increased to 250MB.

TopicI cannot see the Store Client ID field on controls anymore.I cannot see the Custom JavaScript filed in the Form Settings anymore. InstructionsWhen designing a Responsive form any fields that were previously used to add custom JavasScript will not be available because Responsive forms do not support custom JavaScript.

TopicOn Nintex Form and workflows on  Office365 tenant. what considerations that  will need to make for Nintex Office365  product if we are looking at deploy a New Domain for users to login and receive email on and remove the old one.   InstructionsCouple if things need to look for :1- In the Nintex workflow and form design, were the Emails hardcoded? or used variables or SharePoint group? if its hardcoded then you would need to look inside the design and change the emails to be used either as variable or SharePoint column or group.2- With Nintex email notification, Nintex utilise the Online Exchange, and also for Email action External emails will use an external email service to send emails (mandrill).would suggest check if  using external or internal emails in the Email actions.

TopicWhat is the scope of credentials created in the connection manager? If we enter the credentials, in connection manager, will the scope be limited to Workflow or Site Collection or Tenant? InstructionsAs per the Nintex Workflow Connection manager helpfile:You can create shared and personal connections.Shared connections are created from the Connections page accessed from the Workflow Gallery page. The level of its availability is either site collection or site, depending on the privilege of the account used to create the connection.

TopicCan the Save/Cancel buttons in the ribbon bar, for Responsive Nintex Forms for Office 365, be hidden? InstructionsThe feature is not part of Nintex Form for Office 365 yet. A custom JavaScript is required to hide the ribbon button, however at the moment Responsive Form does not support a custom JavaScript.Related LinksAdd custom CSS and JS support to responsive forms

TopicDoes Nintex for Office 365 support Kanji? InstructionsYes, Nintex for Office 365 supports Japanese Kanji characters.

TopicWhen cancelling or terminating a workflow in Nintex for O365 the tasks remain active. InstructionsThis is expected behaviour for O365, The 'end this workflow' option is a Microsoft function (the whole workflow status page is a Microsoft page). This is why if you terminate the workflow it does not end the task.

TopicIs there any way to increase the size of the multiline textbox control so that all the text is shown instead of a scrollbar? InstructionsThe multi-line text box control will not change size in edit/new mode and this is by design. In view mode, the size of the control does change to reflect the amount of text in the control.