Archive: Nintex for Office 365 Forum

Hi All,  My form has a text field to provide email (My domain email id, not external) Requirement: User wants to send this form to a dedicated person in RFI's divison. So he is typing specific email id, is it possible to send the submit form to the provided email ID?  I tried to create a look up, but not working.    

Hello everyone, I know the really great function in Nintex onPrem: Task Delegation, where I can delegate Nintex Tasks from only one Workflow or from all Workflows.Is this function also supportet in Nintex O365?If no, is there any other solution to handle the task delegation? Kind regards,Rebekka

I have a nintex form with a dropdown looking up from another list that is loaded via a workflow from a web service.The workflow deletes the data in the list and inserts new data from the web service each time (usually less than 20 items). The Dropdown does not autorefresh and shows data that has been deleted from the looked up list, is this normal, is there a way to refresh the lookup in nintex mobile. It works on the Desktop form on the list (O365) Cheers Steve

The action doesn't seem to exist. Can we do it in other way? #O365 create group

Hello Friends,Does any one know about workflow action to convert document to pdf  in Office 365 ( using add in ? )Any supporting information will be very useful.Many thanks.

When I export my nintex form list to excel, the values in the people lookup fields come back as this: lastname, firstname MI;#10841.... I have been reading over things on google for the last 3 hours and cant seem to find a way to fix this. If it helps, the people lookup brings is set to show the name with presence.I have another people lookup field that only allows for single values so I know it's got something to do with the multiple values but I am at a loss... please help!

I am using the Generate Document action.  I have date/time fields I want to insert, but I only want it to display the Date, not the Time.  In the SharePoint Online list, it is formatted to display Date only.  But in the document generated by Nintex Workflow, it displays the date plus 12:00:00 AM as the time. Is there any way to display only Date?  When inserting the tags into Word, it only has format options that include both Date & Time.  

External user can be fill the nintex form??? I share the form and external user can be fill the Nintex form. Thanks. Federico MS.

Currently for the Assign a Task action, if you use do not use LazyApproval option, the email comes from the name of the site.  If you use Lazy Approval, it comes from Nintex email (reply@workflownotification.com). Is it possible to use the Nintex external email as the sender for a Task **NOT** using LazyApproval?

What we think is happening: When extracting the date from the repeating section xml in the workflow, The workflow assumes the date is in UTC  The workflow adds 10hrs to the date (which matches our region if it was a UTC date)  We then have to subtract the 10hrs back off to get back to the correct date

I have edited my workflow, I was able to save and publish the workflow fine yesterday, but after making some additions to the workflow today I am able to save the workflow but not publish it. The error message I'm getting is: "nintex failed to publish workflow error in the application" ...or something along those lines. I have read about breaking the workflow down and i have removed steps. I have also disabled action steps and the same message appears.  Any help would be great, I'm on a deadline! 

My Flexy Task has 3 outcomes: Approve, Reject, Request Clearance. This last one(request clearance) requires that user enter name of person who is requesting the clearance. This can be done on the task form itself. I have a validation rule when this outcome is selected, display name field for the user to enter the name. However, when Actionable message is enable, I can still Request clearance from outlook email but I cannot add the person that this clearance task should go to, therefore my workflow goes suspended because doesn;t know who to assign the clearance task. Is there away to allow the approver user to enter name when requesting clearance by using the Actionable Messages in Outlook 2016 and OWA???

I currently have a list of 3 questions with drop downs. Each question has 3 possible options for answers. I've used the following formula to hide the panels based on 3 of the outcomes:Whatkindoftimeframewouldyoulikeforimplementationoftheimprovement!="Longer term timeline (>4 months)"||HowmanyBusinessUnitswouldthisimprovementspan!="1-3 different Business Units"||Howcanwehelp!="I'd like to be coached through the process"This is successful when those answers are selected, however, there are 27 possible outcomes. Is there a way to write 1 rule for each panel that covers all possible choices?The 4 possible outcomes are: Belt, Event, and Project.The possible answers to the 3 questions are as follows:1. Timeframe?: "Longer term timeline (>4 months); "Quickly (1 month)"; "Somewhere in between (1-3 months)"2. BU's: "1-3 different Business Units"; "1-2 different Business Units"; "2-4+ different Business Units"3. Help: "I'd like to be coached..etc"; "I'd like access to...etc"; "I'd like som

Hey guys, I am struggling with a problem. I am trying to create sort of registration form where people can check the button at the training, if they want to attend next months. The button should get disabled as soon as in that very column the number of attendees reaches 10. as shown on the picture, there is 12 times yes and 2 times no, so the count function of the sharepoint list works great. As soon as I try to put this in the rule in the nintex form for sharepoint, it gets tricky. The check box does not get disabled if I use count(PMOoverview)>=10. If I do it the other way around count(PMOoverview)<=10, it works well. Obviously its not counting the boolean "yes" as the sharepoint list does.  Could you please help me solve the problem. Even suggestions to go around it somehow are welcomed. I am no developer and I am new with Nintex, so I will welcome any suggestion  Thanks, Milan

I have a travel request workflow that was built in such a way that when I need to change the list it stores values in (because the workflow errors after 5000 records are stored) then I have to go into A LOT of activities to change them all to the SAME variable that uses the SAME formula to set the list.  The activity is Set Workflow Variable, they had it set up the variable "strAssignedTo" to these values:     - Equals: List Lookup     - Source: The new Workflow Tasks list you just created     - Field: Assigned To (click on the X to change it to Login Name)     - When: GUID     - Equals: Workflow Variables : strTaskItemID Can I set the "Source" on this formula to a variable that I can change just once at the top of the branch and not have to do this 50 times every time? I am unable to choose any variables in the drop down.. Is there a way to build this even if it's complicated so that I still only have one thing to change?

Hi Everyone, This is my first time using Nintex. Please help me here as i dont know where to begin and how to start. I have to make a workflow. I have two lists(list A and list B) in SharePoint online. In list A, i will add items. For example i have added an item and CT0001 is the title of that item in list A. In list B, the title of my list A is the lookup column. So i want to check and send email notification for condition ---After creating a item in the list A(tile is CT0001), if there are no items corresponding to that in the list B after 14 days of the creation of that item then it should send an email notification. Please guide me here everyone.

I have never worked with workflows or Sharepoint before, so there are many things I do not know. I have an assignment in Sharepoint Online in which I created a repository using a list. In this repository, people manually enter certain instructions as well as their current status: "Incomplete" or "Complete"I now want to create a second list that shows all the instructions whose status value is "Incomplete". I believe creating a workflow is the correct solution, but I have no idea how to make the workflow run every single time the repository is updated. (It's probably something small that I am missing).Any leads, ideas, or general helpful information/links are greatly appreciated.

How to get hyperlink column value in the Send email body content? I have tried using column reference, workflow variable and build string option but I am unable to get it.  

Hi Team,I need a clarification in Nintex workflow O365 Reminder part, If the workflow is in running state for around 9 months, will the workflow task related to the item gets deleted? I have a workflow with reminder in my Nintex Wokflow.For, every 30, 60, 90 days , i need to send a reminder email.So i have configured reminder in "Start a task process" action.Will that workflow task gets deleted after 90 days? because it is deleted after 60 days when the workflow is cancelled/completed. so when the workflow is in progress, after 60 days, will that task get deleted? please reply. And one more thing, i din't find separate reminder action in Nintex O365. please assist.Thanks in advance.Deepika

Hi, I'm able to lookup another list to get a person into a form variable and calculatded field successfullyparselookup(lookup("approvers", "area sector",Area+Sector,  "approver")) I would like this same logic applied to set the default value in a people picker control but it doesn't seem to work.  

Hello, I have an approval that is assigned to a SharePoint security group due to shift based workforce - assignment to the group allows flexibility so that whoever is on-shift can respond swiftly.  Only problem, the Approver Name reported back via task is the name of the SharePoint Security group, not the individual who approved the task.I've managed to get this kind of working using the Task 'Modified By' attribute, but the value returned is: [{"Editor":{"Title":"Surname, Firstname"}}]  Wondering if anyone would be able to help me with a regular expression, thank you.I tried following this blog post, but got a bit lost...  https://community.nintex.com/t5/Community-Blogs/How-to-get-Task-Comments-and-more-in-Nintex-Workflow-for-365/ba-p/76494  This seems to be the correct way to approach this issue.  If anyone knows of a step-by-step tutorial would be great.Thanks again.

I have nintex large size workflow which takes 45 sec to get execute without error. How to optimize this workflow performance in order to reduce execution time?we have called one webservice to insert data in table in one component.Kindly look at attached workflow. and suggest accordingly.Waiting for your response.Thanks in advance.

Trying to do it with the tutorial I always usehttp://vadimtabakman.com/nintex-workflow-parsing-nintex-forms-repeating-section-in-office-365.aspxbut it suspends because it says the xml is empty Anyone having luck pulling information in? 

Hi everyone. I know how to list out workflows in SharePoint on-prem using powershell, but how can you do it for SharePoint Online?

I need to remove or hide the Delete Item action in a Nintex Responsive form but I can't seem to be able to do it.I have created a SharePoint group that has no authority to Delete Items but this only removes the option to Delete in the actual SharePoint list. Also, is there any way to remove the "Back to Site" text or link?I'm looking for any advice on this please.