Archive: Nintex for Office 365 Forum

Hi Everyone, I've got a Start a Task Process in Workflow that was working great and sending out email.   I made some changes and all of a sudden, the emails are not sent, but the task is assigned properly when I look at Workflow History.   How do I debug what's wrong, short of deleting the task action and recreating a new one?

All, I'm needing to display multiple numbers according to certain values selected from a list lookup on a form. As an examples, I am using a list called "Testing List". In the List Lookup field on the form, multiple selections are allowed from the column called "Title" from the "Testing List" list. Each selection has an according number that goes with it. These numbers belong under the "Score" column from the "Test List" list. The source list:The List Lookup:The Calculated Value:The form:What I was expecting to happen was for all Score(s) to populate, but only the first one selected does (in this case, 3). If it is too small to read in the screenshots, here is the formula used for the calculated value: lookup("Testing List", "Title", parseLookup(TestingListValues, true), "Score"). I read somewhere that including "true", without quotes, would pull multiple values. I was eventually planning on adding avg() and min(), separately, to the beginning of the formula to find both the average an

Hi Guys,In Nintex on premise, the Workflow is conditionally started. while after migration to Nintex online, the previous values are not available. How this can be achieved. Looking for detailed steps.

at o365 workflow, click on the Variable Icon: 1. Unable to sort Variables by any of the headings; the list displays variables as they were entered (with no other options); was able to sort by Name & Type on-premise which helps organize lots!2. Unable to delete multiple variables at once; must use the garbage Icon, 1 at a time to delete; cannot select multiple vars, then delete all.3. Edit variables is weird:  can only change 1 character, then kicks you to the end of name any other experience with this? Not very user-friendly.  see my User Voice at:  https://nintex.uservoice.com/forums/218291-3-nintex-workflow-for-office-365/suggestions/40526167-sortable-variables-at-the-variable-icon*worked on-premisethanks, sue

I have a created a form using the New Responsive Designer. In it, I have a repeating section. In that repeating section I have a number of fields, but it includes a checkbox and three text fields. I want to hide the three text fields if the checkbox has not been selected. The default on the checkbox is "no". I have a rule that hides the three fields. When I preview the form, everything works as expected. But, when I actually create a new item, all the fields are there. If I then check and uncheck the box, the fields disappear like they should. Any ideas on what I'm missing would be appreciated.

My users are required to complete a task every month and a list item is updated with a date when the task was last completed. I would like to send an email reminder to all users who did not complete the task for the current month. I want to use the Query List action to filter the list but I am not sure what would be the best approach?

Hello, I have a List with the following business requirement. I am having a difficulty with #2 of the requirements. 1. User can save as many drafts as he wants. When rejected by Manager, User regains Edit Permission and can re-submit a new version of the form.2. We don't need to keep any draft versions, but would like to keep the submitted versions of the form, so 1) the original version, and 2) the re-submitted version. Form has "Save as PDF" option, and I was looking for a solution to automate it within workflow.First, I thought of using versioning setting of SharePoint List, but found this rather saves every version per action (1 version when List columns are updated, 1 version when WF is logged. etc.)Then I thought I could use "Office 365 delete previous version" somehow, but this action only applied to Document Type, and I could not use for my List. Any suggestions are appreciated. Kind regards,-Naoko

After using the Query List Action I get the result with this format. {"Id":2447,"ID":2447}Is there an action to parse it?How should I use it?  

Hi - I have a workflow that triggers an email with an embedded edit url, to open the record in Edit mode so that user can update information in "EmployeeDescription" text box. At that time the following 3 columns are set to the values below:Status = "Need Information" column type ChoiceActivity = "Pending" column type ChoiceEDTemp = "NA" column type Single line of textedit url: https://ComX.sharepoint.com/sites/EmployeesMain/Lists/ActiveEmployees/EditForm.aspx?ID=1when they submit the changes in the Edit Form, irrespective of update to "EmployeeDescription" text box, I need to update the columns to following valuesStatus = "Waiting on admin"Activity = "Approved"EDTemp = "IsEditModeYes"I have tried add Rule for EDTemp column in the Nintex forms, for when the form is in edit mode update the value for EDTemp, but its not updating the value. i need to update the 3 columns above when the user save the changes in the Edit form. Can you please help/guide how to resolve this. I'll really appre

I have workflow with two consecutive approval tasks:In Approval Task 1, the approver attaches an Excel. In Approval Task 2, the approver must open that Excel and edit it.So - after Approval Task 1, my workflow:Queries the address and name of the Approval Task 1 attachment. Creates a hyperlink to that attachment (from the address and name returned above). Adds that hyperlink to Approval Task 2This all works correctly for folks accessing Approval Task 2 on Win 10, as long as they are using Edge: when they click the link to the attachment, it opens in Excel and they are able to edit the document.The problem I am having is for folks accessing Approval Task 2 on Mac using Edge (or Chrome): when they click the link to the Excel, it downloads (and therefore any changes made won’t reflect in the online version of the Excel).So my question is: for Mac users, is there a way to get a linked Excel to open either in desktop or online Excel, as opposed to downloading?

Hi All, I have got requirement for delegation on O365 Nintex. I am come with ideas of updating via Workflow Task list by certain people. Another Workflow on Workflow task list, if any changes to assigned to, please trigger the email and update on original list as well. It was working fine. But i noticed that if assigned to is changed, there is another email is getting trigger from first workflow Task Action. On Body, i am using AssignedToEmail Displayname on the body content. When i change Assigned To, New email is getting to trigger to new manager but Displayname is still pointing to old manager info. Is there any options to blocking sending out that email or why advanced Lookup on body is not working as expected.  

Hello.I'm looking to copy attachments from a list to four different libraries based on a selection; similar to "Content Organization Rules" on Drop Off Library

Dear all, I am new user of Nintex Sign, and I already authorize Nintex to access the Adobe platform. For the guide "https://help.nintex.com/en-US/nintex2013/help/Workflow/RootCategory/Actions/Nintex.Sign.htm" It said: The name or email address of the person sending the request. The initiator is displayed as the 'From' address to the recipient. But when I receive the "Request Signature Email" the sender is showing my Adobe Account's name with email address"echosign@echosign.com", I assume that, the sender should be the workflow initiator. 

Hi,I am trying to parse the data below in the format ofContact1, Location1, Date1, duration1; Contact2, Location2, Date2, duration2;....but Date is always coming up as "1/01/0001 10:00:00 AM".Could you please advise how to get date and Time format? Also, when parsing the data I am getting Index always Zero.   <?xml version="1.0" encoding="utf-8"?><RepeaterData><Version>1.0</Version><Items><Item><_9cd950de4572db3aaeb9c9301aac2d71 type="System.String">Contact1</_9cd950de4572db3aaeb9c9301aac2d71><_3917da977082051ae09cee6b45db4074 type="System.String">Location1</_3917da977082051ae09cee6b45db4074><_7987e51f3e133db808a902f687b2e29b type="System.DateTime">2020-05-23T14:00:00.000Z</_7987e51f3e133db808a902f687b2e29b><_97c8b99a40a018c8d05408893b87f1da type="System.String">10</_97c8b99a40a018c8d05408893b87f1da></Item><Item><_9cd950de4572db3aaeb9c9301aac2d71 type="System.String">Contact1.1</_9c

Hello everybody, I'm struggeling to get the Web Request action to work with the GetUserCollectionFromGroup request  (https://mytenant.sharepoint.com/_vti_bin/usergroup.asmx ) and hope someone of you can give me some advice on this. I used the RemoveUserCollectionFromGroup request before and it was working fine, but I'm not able to get all users with the other request. Basically I implemented all my steps similar to this example How to Get All the Users From a Specific SharePoint Group Using NINTEX Workflow  Here is what I did in Nintex for Office 365:    Here are the results:  The group "Managers" has currently 3 members but when I log the collection it looks pretty empty. Regarding to the status code the request was successful. I might have done something wrong in the Query XML step. Is there any way to see the full XML response that is cut off in the log? Thanks,Jan

Dear community,Below call to web service action in on premise needs to be in SharePOint online. It queries the asmx and then gets all users with the criterion and then sets a yes/no field. how to achieve this in Nintex online?   

Hi there:)I'm currently working in a new team and my knowledge is really poor please help me..I just wondering is there any way to make the input forms visible or invisible depending on my choice that I selected from the options?As these are with default setting, I can see the options and all of input forms that I have set over NintexForms but at this time, I want to control the visibility over the input forms and it should be connected with a choice from the options. I think I need to write some codes for this but it's too difficult for me...any idea? Thank you

I have a 3 level approver workflow. The approval takes place fine. There is an audit requirement that when workflow runs, item shoud be non editable. Now for 3rd approval, I have some list fields on the nintex task form. Now I have to update these fields in the main list. Although they are connected, I can't update them as the item is read only. How to update these fields in the main list. This is for office 365

Hi,I'm using Classic forms and the users of the form complained they are unable submit the form and getting the error message "The field is invalid" for some of the fields of the form. All fields are single line text boxes. What can be the reason for this? 

Hi  Nintex office 365 workflows how can one gather all comments from nintex tasks forms. I have 3 level Approvers and need a way to capture these comments and show on main list as well.    Regards Vaibhav

I have a list that creates an item in another list. I want to pull some information from list 1 into list 2. Most of the fields are working just fine, but when I added a currency field, it is saying "type "Currency" is not in a correct format". The field is a currency field in both list 1 and 2. In the workflow action, I have the field type set as currency. When I added the value, I made sure to change the formatting to currency. I was having similar issues with date fields as well. I have no idea what I'm missing. 

Hi,we are generating the barcode image using google API. The Barcode Image URL looks like belowhttps://chart.googleapis.com/chart?cht=qr&chs=300x300&chl={ItemURL}. The image URL is stored in the list Item as "Hyperlink or Picture" data type. I am trying to show the barcode image in the email using Office 365 workflow but no luck. I get a blank email when i try to send to an email.Could you please let me know if there are any setting i need to do embed the barcode image in the email? Thanks,Devendra

Hello, I am using new responsive form which has the repeating section but the data stores in the format of GUIDs for columns within the Repeating section. Please see the sample data below.  <?xml version="1.0" encoding="utf-8"?><RepeaterData><Version>1.0</Version><Items><Item><_88b163c32b49c2faf9db8fb0386b5315 type="System.String">Name</_88b163c32b49c2faf9db8fb0386b5315></Item><Item><_88b163c32b49c2faf9db8fb0386b5315 type="System.String">Name2</_88b163c32b49c2faf9db8fb0386b5315></Item></Items></RepeaterData>Is it possible to remove the GUIDs and show the column names in SharePoint list? 

Hello,As of Friday last week we have been experiencing duplicate emails being sent despite there being only 1 email action in the workflow. The workflow is only running once (we have checked Workflow History). We are using External sending. The email step is taking a long time to process (4 minutes) and sends multiple copes. A "Log Workflow History" before and after this step shows that the step itself only runs once. When we switch to Internal sending the email step runs in less than a minute (likley seconds) and only 1 email is sent. Is there an email issue on the Nintex side when external sending is being used? ThanksAndrew

Gathering information about items in a list and upcoming expirations.   All other fields are gathered in the for each loop but the Person information does not come across.  What is the the recommended approach to access this info and put in for output in an email addressed to them?