Archive: Nintex for Office 365 Forum

I wanted to validate email addresses and I found a solution in this forum, however, I used the same solution on two forms.  The first form works and the second form says invalid email even though I am using the correct format. This is what I did.  On the email field, double-click, then Control Settings - Single Line Textbox, click validation, then clicked yes for use regular expression, then in the regular expression box, I have the following.  [a-zA-Z0-9._%+-]+@[a-zA-Z0-9.-]+.[a-zA-Z]{2,4}  I also attached screenshots.  I don't understand why it works on one form and doesn't in another.  Is there something I am missing?  Thank you.

We have a O365 SharePoint list with Nintex forms and workflow already in production and regularly used. I have a few requirement to update the form and workflows, what would be the best practice to incorporate the changes without affecting the users. The changes should be only available to users after testing the changes. Should we have a development environment with a SharePoint list which mirrors the one in Prod with backing forms and workflows. Once the changes are tested in development, we should export the changes from development environment and import to the production instance I would like to know what are the different approaches taken for development, deployment and maintenance 

I have a SharePoint Online document library, is it possible to open the properties of a Document in Nintex Form?If yes, how is this possible? I have a created a Nintex Form on the Document Library but when I am opening the properties of the document, it is showing an error: 

My workflow is assigning a task to multiple approvers within the same action (Start a Task Process). I need the action to wait for all approvers to respond before moving forward. However, I still want to notify the initiator when each approver completes their task along the way. Is this possible?  I'd hate to break all these up into individual tasks for the sake of progress emails.

I have a test site with tons of workflowsIf I’m looking at the Workflow Health screen, how do I tell which list the workflow belongs to? From the Workflow Health screen:Locate your workflow on the pageClick on the link underneath the name of your workflow to open its settings  Look at the url at the top of the Settings: Change a workflow page that appearsIt will look something like this:mycompanyname.sharepoint.com/sites/DonnaFoxDev/testnintex/_layouts/15/AddWrkfl.aspx?List=abcddbc1-c80b-42f2-b0d7-6a3579762820&SubscriptionId=abcdefghijklmnop12345 Highlight and copy the list GUID (the part between “List=” and “&SubscriptionId”)In this example link the list GUID is:  abcddbc1-c80b-42f2-b0d7-6a3579762820b0d7-6a3579762820 Back on your site, open a list. Any list. It doesn’t matter which one.Open List SettingsEdit the URL for List Settings web pageReplace the GUID in the URL with the GUID you copied earlierFor example,replace the GUID in the URL (the part that follows “List=”): myco

Hello everybody,it is possible to enable multiple choices for the "Task Outcomes"?I can only choose one at a time.My Control Settings Choice (the task outcome fields) is connected to the task (see attachment) Friendly greetingsSebastian

I have created an app in Nintex AppStudio that is connected to our O365 tenant. When I go into the app, all of our New Responsive Forms show up as options in the Forms tab. I would like to filter the forms tab to only show one form in particular. However, when I go to upload the form, I get an error saying that the file type is not accepted (can only accept .xml or .nfp, but New Responsive forms export as .json). This same form that I am trying to filter by is accessible in the app when no filter is applied. Just having an issue with making it the ONLY form available in the app.

Nintex online form web part showing the below error when I tried to add it to the Modern SharePoint page.Is there any steps I missed before adding to this web part? 

Hi,I'm using Classic forms and in the form there are five single line text controls (called From  Style 1 - From Style 5)where the user fills one or more boxes depending on the requirement.  In the same form further down , I have repeating section and inside that I have choice a control(configured as a drop down ). I need to populate this drop down from the values the user enters in the five single line text boxes above. I believe I have to use Javascript for this but I'm not familiar with it. Appreciate if someone could help  to achieve this. Regards,Kavirana 

The column type for Request is person or groupBelow below image is the assign task feature part of  workflow. I removed my username. License - Request should be what should show up in the emailWhen sending out the assign task email The title displayed sayslicense - i:0#.f|membership|my email@email addressI want to extract "my email" out of there. After the last | and before the @. Second question in the send email function the to address. TO:lookup a user. How do I use the same email from above in the request.      

I need to create a form which displays the field titles in the language of a territory chosen at the head of the form. So far I have managed to use a Calculated Value field linked to a lookup list to display different language text, using the following Calculated Value formula:  lookup("Translation Lookup","Language",ChooseLanguage,"Translation") where "Translation Lookup" is the name of the lookup list (see attached). "Language" is the lookup list column I'm filtering on. Choose Language is the value chosen in the Territory drop-down list on the form (see attached), and is used to filter the "Language" column in the lookup list. "Translation" is the column in the lookup which is returning in the Calculated Value field. What I really need though is a formula which applies two conditions - i.e. in a lookup list with translations for say ten questions in three different languages, I want to to say, "show me the translation for Question 5 in Language 2" (where the Question # is

Really struggling to figure out how to implement this. I have a User list that stores people who will be doing various things within the workflow.Users:Name (People Picker) Department (Lookup Choice) Role (Choice)   In my Nintex Form, the user can select multiple departments they think their request will impactIntake Form: Impacted Department (Lookup Choice - Multiples Allowed)   Objective:Assign an approval task to people who are Portfolio Coordinators (Role) in the impacted department(s) selected by the user on the form.  Issue:I did a Query List action on the Users list, pulling two columns: the Name column and Department column WHERE Role = "Portfolio Coordinator". It puts this into a Collection variable. Because the Impacted Department field in the form allows multiple selections, I'm unsure how to assign an approval task to the people whose Department equals one of the Impacted Department selections in the form. So far I have:Converted the selected values from Impacted

Can anyone tell if I have a Nintex license for SP 2016 on premise, can the same license be used for SP Online? I have an online tenant too and we are going to migrate sites from SP 2016 to Online version. Can the same license be used for both 2016 and online version?

How can I use a workflow to create a list item in another list that the user doesn't have access to? I was under the impression that I can achieve that using the Action Set and check the Run contained actions at elevated app permissions. Is doesn't seem to be working. Is this even possible in O365?

Hi all,As per the subject, I have an Approval Task sent to an external user and he gets the email without problem.Then clicks the link to the Workfow Task: it opens fine, switch to Edit move and clicks the Radio Button to "Approve", then clicks OK: the following message is displayed in Red"Access denied. You do not have permission to perform this action or access this resource." I checked the permission in Workflow Tasks list and even tried to elevate it to Full Control and still error.Then also checked the special list   /Lists/Workflow%20History and still had enough permission too. thank you for throwing some suggestion that I didn't think of. (must be something related to that external user...)François.

Hi,  I am trying to query direct reports of a user and I would like to know which property I should use in the Office 365 Query User Profile Action configuration. It is not clear which REST end point Nintex uses so I don't know exactly which property of a user corresponds to Direct reports. Any help is appreciated. Thanks

HiI am trying to create a workflow which is started manually from a pdf document in a document library.  This document needs to be signed using DocuSign and will vary substantially between end users.  The document will always have at least 2 signatories and on some occasions will require more. I don't seem to be able to find a way to send the document to all users concurrently, the only work around I have managed, is to send it sequentially using more than 1 envelope ID.Is there a way around this?DocuSign actually seems quite flexible in terms of setting numbers of users and the order in which they sign but none of this functionality seems to be controllable in Nintex. Thanks in advance for any help

We’ve been developing our first forms using the New Responsive Designer, and now are having some user testing.Several users with Windows 7 are reporting this error (attached) when trying to open the form. "Something went wrong. We're sorry. There is a problem loading the license." I can only find one relevant article on the community page:https://community.nintex.com/t5/Nintex-for-SharePoint/Error-when-approving-accessing-SharePoint-Nintex-Form/m-p/111997 Unfortunately, these Win7 users are still not able to access the new responsive form, even while using Google Chrome (which was the suggested fix in the post above).IE gives the aforementioned error, while Google Chrome just sits on the loading page. Hoping to find some kind of explanation of the New Responsive Form Designer's compatibility with Windows, browsers, etc.Not sure if there are some browser settings than can be checked. Looking for any help!

In a live environment we have a scenario to update permissions for more than 500 list items. The list has nintex workflow running when item is modified. We were planning to run pnp powershell script against the list items to update the permissions. Using the "-SystemUpdate"  flag in the script makes sure the item updates without creating a new version and ideally not triggering the workflows. On comparison we found that MS power automate works as expected (does not get triggered) but Nintex workflow gets triggered Is there any way we can using the power-shell script without triggering the Nintex workflows. Note: We do not want to turnoff the workflows and cause application downtime

Hi All,Is there any issue today - 30-July-2020 in Nintex side, because Nintex workflow not opening. Please see below screen. Thanks 

Hello,I am putting this here so that the next person that needs this information can find it: Recently I tried to uninstall the O365 Workflow and Forms app from a site.  This was not successful and kept displaying a message to "Click here to retry".    Other 3rd party apps would uninstall successfully. Turns out there was a Preservation Policy applied to the site.  In order to remove the app the Preservation Policy needed to be disabled.  Afterwards the Nintex App could be uninstalled then reinstalled.   Following the reinstall the Preservation Policy could be re-enabled. It would be nice if Nintex would write their app in such a way that it was compatible with Preservation policies. ~ Matt

I added Nintex Forms app to my site last week and it failed to install.  Now when I am trying to remove it it is showing a message saying "Sorry, we couldn't remove the app. Click to Retry" Does anyone know how I can remove Forms so I can install it again? Thanks,Nathan

We have WebPart pages that have been migrated from SharePoint 2007 to SP 2016 that use Dataview web parts. We used these because they enable many rows of data to be presented to our users in a very compact format - a "master list". That list may have ~400 items, but is easily navigated by browser page search (Cntrl+F), column filtering, fuzzy search using parameters & text filter or scrolling through its predictable sort order. We hyperlink off those items to open a robust Nintex form which aggregates information from several lists with parent/child relationships to the controlling item.  We are now tasked with moving to SharePoint Online and Modern Pages.  Modern list views use tons of page space and put white space between each row, even in "compact" viewing mode. Additional page customizations that we've implemented to promote ease of use and presentation will not longer be supported.  Form articles I've read, I am stuck with this out of the box behavior and presentation ineffic

I have older workflows which have submission and task forms built in the Responsive Designer.Some of these forms have multi-choice checkboxes with approx. 40 options, and I have formatted these controls using the setting Column Number = 4, Alignment = fixed, giving me 4 columns of 10 options, which is the best configuration for this number of options on desktop.However, I have realized that this does not work on mobile, because the columns do not wrap, and so on a phone I see the 1st column of options + part of the 2nd column of options (which hang off the edge of the form), and then I have to scroll to the right to access the remaining columns. This is not good, because these forms are used in an approval workflows, so I can't risk approvers signing off on forms when some of the options they're signing off on are off-screen and could be missed. I understand that the issue is that my column alignment is set to "Fixed", and I'm wondering if somehow setting it to "Floating" could help, b

HiI use "Office 365 update item permissions" actions to assign permissions to a task .  The issue I have is same permission is assigned to people who have similar names(only part of the name is similar) in the company. For example I give Contribute permission to the Task holder and his name is David, Lea. I have task holder name stored inside a variable called "txtComorFinanceManager" and I use that to assign the permission as below. But the action assigns same  permission to a person called Lea, Kate as well who was not supposed have permission. Sometimes it doesn't assign the permission to correct person but two other people who had part of their name similar to the assignee got the permissions.   This happens with other assign permission tasks as well in the workflow where people who have part of the name as assignee gets permission assigned. Any idea why this is happening and how to resolve this. Regards,Kavirana P:S: I have lot of other workflows deployed in the same tenant on dif