Archive: Nintex for Office 365 Forum

Hi, I'm using Nintex for Sharepoint Online. The issue is that one particular workflow is often taking ages to run. Sometimes it only takes 8 mins, other times it's taken 48mins! I've had a look through other posts and it sounds similar to this one:https://community.nintex.com/t5/Technical-Issues/Workflow-Taking-Extended-Period-of-Time-to-Run/ta-p/86710 But the link in the advice given doesn't work for me - maybe it's an O365 thing?Can anyone advise on how to speed things up? Thank you.

Hi All, I'm creating a Nintex Workflow for O365, where I want to use "elevated permissions" on an action set. However, when I run the workflow, the workflow seems to get stuck in some of the actions inside the action set. No errors, it just seems to pause indefinitely. This doesn't happen if I don't enable elevated permissions. Specifically, an Update Workflow Status works inside the action set, but a Log to History List action makes the workflow get stuck. I already enabled the "Workflows can use App Permissions" site feature. Any idea why this is happening, or how to fix it? Thanks! 🙂

Office 365 update item permissions does not work according to nintex help document. I have a SharePoint group (SPO-PayrollSubmitters)with customized “Contribute No delete” permission on list level and site level, and I stopped the inheritance on the site level.This group contains all employees.I’m trying to remove SPO-PayrollSubmitters' existing permission(Contribute No delete) on any individual submission, then just give the current submitter/initiator proper permission but no matter how I use the two fields  “Remove existing permissions” and “Permission”  it constantly stop the Office 365 workflows with error "Details of last request: HTTP NotFound "! According to Nintex help document, I expect to be able to remove all permissions on the request #ID and then add my own desired permission ,the scenario below. but It doesn't work.Thank you,          Remove SPO-PayrollSubmitters all permissions on the item #ID.          Just give the current submitter customized "Contribute no delete" p

Good afternoon and thank you for letting me be part of the community. I am building a form under a "Assign a Task" that is asking the user to modify an existing file that was already attached when the user created their initial list entry. The Workflow shares the same logic "Call HTTP Web Service" to initially grab the files from attachments and then move them to a folder. Later on it branches into an "Assign a Task" where it attempts to do the same thing but only keeps referencing the initial files and not the ones on the "Task" form attachments. Is there a different URL that I should be referencing with regards to "Task" form attachments verses other forms?I.E.‍{Workflow Context:Current site URL}‍_api/web/GetFileByServerRelativeUrl('‍{Variable:AttachmentURL}‍')/copyTo(strNewUrl='/sites/Sandbox/Shared Documents/Under Review/‍{Variable:AttachmentFileName}‍',boverwrite=true) 

When custom IDs were required I was doing this using SP Designer workflows using similar guidance we see here: https://dlairman.wordpress.com/2012/02/13/auto-increment-workflow-screenshots/ I am looking to generate an ID similar to: FR-2020-0001 and so on and so forth. I would like to use newer technology with Nintex to accomplish this. Finally I am working for a client that has Nintex!!!! I I found this posting and it seems to do what I want to accomplish:https://community.nintex.com/t5/Nintex-for-Office-365/Build-String-for-a-custom-FormID/m-p/105375#M12232 However, it's not as thorough for a novice to Nintex such as myself. It looks close to what I was doing in SP Designer with some exceptions as far as I can tell. If anyone knows of anything similar with more in-depth explanation it would be greatly appreciated. Thank you for your time. Rich 

Hi All,I would like to create or update an item on a list that is in another site collection.I can see these actionsCall HTTP Web Service and Web RequestAny ideas what the difference is and are there any tutorial or videos on how or use these actions? Any resources or examples would be appreciated from the Nintex team

Is there a way to export a workflow as a text script, so that I can search for e.g. a variable name and locate where it is set in the workflow? I often have to make modifications to workflows created by folks who have since moved on, and it would be a real time-saver if I could at least narrow down where variables and fields are set by a search, vs opening actions one by one in a workflow.

We run a workflow through Nintex and SharePoint and it appears that we had to hit save on every form in the SOP library. We are trying to detect where the error is from and how it could be fixed. An example is attached,   

Hey all! Need a little help here with an O365 workflow build. We are using "Start a Task Process" in the hopes of setting up an approval that needs ALL THREE of the approves to OK the item before moving on to the next stage. Problem is the workflow is APPROVING regardless if someone rejected. I've played around with state machine a bit, but am still getting an approval regardless if one person rejects. I thought about setting up a query, but am not sure if there's an easier way to do it (and not 100% sure of how to set up the query). I'm learning Nintex for O365 as I go, so any help would be incredible!!! Thank you!!! 

Hello community.I have a problem with approving a task using Nintex Mobile App on Android phone, following are my hardware/software specifications:I'm able to see the Approval request with its data and can choose my task response:But when I submit the form I'm getting the message shown at the bottom of the image:"Error: The server encountered an unexpected condition, which prevented it from fulfilling the request."I have "Full Control" permissions on the site and am able to approve from a web browser, the problem is only showing with the mobile app.  Inside the Nintex Mobile app I can login into the office 365 SharePoint site with no problem I receive all notifications but this part I just can't get around, does someone has some insight to provide? I've seen some advice on enabling FBA to fix this problem in on-prem environments but, is this required for O365 environment?Thanks in advance. 

I have a lookup column in my list. On the form, a user selects an option from a dropdown populated by the values in that lookup column. I would like to take that selected value and use it to lookup another value in that list. But the value I want to retrieve is also from a lookup column. lookup("Value Chain","Subcategory",parseLookup([Form].[Subcategory]),"Adoption Level")) In other words:lookup(ListName, FilterColumnName, FilterValue which is based on the lookup value selected in the dropdown(parsed), Output column[a lookup column]) In this case "Adoption Level" is the lookup column in the second list that is also a lookup value. When I run my form, the dev console spits back this: The query to field 'Adoption_x0020_Level' is not valid. The $select query string must specify the target fields and the $expand query string must contains Adoption_x0020_Level Any ideas on how I can get this to work?

In a workflow I'm using an account to update item permissions. The workflow runs fine when credentials are provided in the action itself.Now with the new connection manager I hope I can store the credentials there instead of having them in each action.According to this site (https://help.nintex.com/en-US/O365/#cshid=1333) I need to create a connection of type SharePoint Online: Site & user administration. Now after creating the connection and putting the same credentials into it that I had in my actions I updated the actions to use the new connection. However, when Item permissions need to be updated the workflow gets suspended with the following error:The destination site was unable to process request. The provided credentials might not have access to the site.    Connection and workflow are on the same site. I don't really know what I'm missing.Any thoughts? Best regardsEnrico

Workflow to assign item permissions suspends with description “the user name format is invalid“.  configured workflow task as follows: Destinations site URL:  Workflow context: current site URLConnection: SP onlineList name: workflow context: list nameItems to update: query builderScope: uncheckedfilters: Update items only when the following is true Update the items when column: IDIs equal toCurrent item: ID Inherit permissions from parent: equals value No remove existing permissions: equals value Yes Target: groupUser or group name:  !!!!this is a text field not a user or group lookup. I copied the exact name of the user groups here.!!!!permission:  Full Control Custom permission: blank All matched items updated: left blank List item ID: left blank List item URL: left blank I used this type of task frequently in the past on older versions of Nintex workflow with no problem.  I’m very confused by the new interface and the concept of connections. The online resources have been useless. 

Can anyone tell me how to delete a list attachment in O365?  I cannot find any reference on how to do this.  I can copy an item from a line item to a separate list, but cannot delete the file from the line item after.  Help.

Hello All,I am new to Nintex, but not SP. I am managing a large program of work and have 3 separate lists.1. Program Details (Name, Date, etc.)2. Program Financials (Cost, Value, etc.)3. Updates. (Form developed here)Note: Lists have the same "Title." I am trying to develop the form on the update list that brings in the data associated from the details and financials list into the same form so that the submitter can review at that time. The List Lookup feature sort of works as it brings me the information needed, but it is in an undesired format - dropdown or radio buttons. I need it in a label or text field. I was able to complete this task is InfoPath 2013, but no longer utilize that platform. Any help is appreciated.  

Hi, I'm new to Nintex and having trouble finding the answer to this.  I would like to remove characters from the start of a string...  i.e. https://www.test.com/documents/signed  would become documents/signed.  Any idea how I could do that?    

HI,  I have a Nintex form with Repeating Section that picks up the xml out (using xpath) and writes it to another list. We have done it for 4 columns but now tried to add another column but collection variable is not able to collect the output from the xml path.  i tried to write the output of the collection variable but it comes back blank please advise? Working: Not working:  XML tree:  

Hi folks, I am trying to tag a document that has lots of formatting (e.g. numbering and heading etc.). In some cases I have an entire paragraph (which may have numbered sub paragraphs) that is conditional on a value (from a form). I am hoping there is a way to replace the paragraph with e.g. a variable which means I don't have to try and paste the entire paragraph in the If statement.. in this example the text is either a yes or no. What I need to achieve is either show an entire paragraph or not.e.g.   IF "<<TaskForm_009837f3384e404b8c9fce85c253d0d0_yes_no_1_Lz5uuSlAj>>" = "true" "YES" "NO" * MERGEFORMATThis is fine when the text is simply Yes or No, but not an entire paragraph. I have searched on these forums for Docgen questions similar to mine but cannot find any. Any assistance or suggestions welcome.many thanks

I am trying to create one PDF that can be download by reviewers to approve or reject. Using SharePoint O365 with Nintex. The applicant enters requested data, which includes at least two PDF attachments, but could be up to 120. I have succeeded to create a PDF from the data entered, but would also like to append the attachments to the end of the PDF. I am using a Document Generation object to do this.  I found where some people have created a document set, but that would require each reviewer to download a minimum of four PDFs, and up to 121 PDFs. All the reviewers tend to download to their desktops for review, so you see how this would make the application much more user friendly. I wondered if there is a way JavaScript could be used, but only found something called 'easy-pdf-merge' and since I'm new to Nintex/SharePoint O365/JavaScript, I don't know how to incorporate a JS library (Apache PDFBox Library 2.0.1) into a SP site.Has anyone else done this?

We are using New Responsive Form on O365. Alpha, Beta & Gamma are three values in a dropdown. When someone opens a New form, is there a possibility to hide ‘Gamma’ in the dropdown, but show all three values including ‘Gamma’ in the Edit form? If it is possible can someone suggest how to achieve that?

My sincere apologies if this has been posted and answered before!   Given the K2 Acquisition and the official statements relating to the future of K2 Cloud, K2 Five and Nintex Cloud, I note that Nintex for Office 365 is conspicuously absent from any of the official communications relating to the future product set. Is anyone able to provide a definitive answer?   Not having a full understanding of the technology stack and exactly how it functions, the following may or may not have bearing on the answer? Does the as yet unspecified date for the deprecation of SharePoint 2013 workflows have any impact on the functioning of Nintex for Office 365 or does Nintex for Office 365 function completely independent of SharePoint 2013 workflows?   The reason for the question is to inform a decision, Nintex for O365 or Nintex Cloud for a new solution implementation? Both solutions will be able to deliver functionally but I am and looking for confidence in terms of longevity, support and stability.  

I have a component workflow in NWC which take several start variables, does some calculations, creates a sharepoint list item then outputs via a variable 'OutputCASEid' In a different sharepoint site collection I have an office 365 nintex workflow starting on item created for a list.This runs the 'Start workflow in Nintex Workflow Cloud'.I enter the swagger URL and it does connect and presents the start variables.It does not show the output variable. How do I get the output of the NWC component workflow back into the 365 list workflow? 

In new nintex responsive designer form, I am not able to see 'Specify your own value' when checkbox option is created. Even though SharePoint list is selected for 'Allow Fill-in Choices:' and another issue I am facing is about default value in checkbox option. I have mentioned default value in SharePoint list, however it is not showing in Nintex form. Could you please help. Example: I want user to be able to select option1, option2 and also should be able to fill in their own choice and whenever new form is created, I want option1 to be always selected.

Hello, I am using webrequest action to create Item in TFS here I am using Office 365 environment. I used below post and for creating Item in TFS but no luck.https://community.nintex.com/t5/Community-Blogs/Create-Work-Items-in-Visual-Studio-Online-with-Nintex-Workflow/ba-p/80039 I am getting below error.The 'Content-type' header must be modified using the appropriate property or method.Parameter name: name here is the setup   @Vadim Tabakman​,@patrickabel, @Brad Orlu

Hello, Using Office 365 update item permissions action in Office 365, i can remove all permissions and then need to add individual users/groups to an item in SharePoint list.    I would like to remove specific user/group from an item and add a new user/group to that. Could you please let me know if  it is possible to achieve it?   Thanks, Devendra