Archive: Nintex for Office 365 Forum

Hello friends !I have a simple 3 stage workflow ( office 365 ) where document approver hits final status of the document.I would like to update nintex outcome in current item properties field ( choice column ).It can also be achieved if I can add that choice field in Approval task form.Please advise.Many thanks !!

We are using Nintex for Office 365 and are wondering what the timeout is for calling an http web service.  We are building a service that will take about 3 minutes before responding with a status code.  Will workflow timeout before the status is returned? Thanks!

The workflow was about 186 KB in size, can't be exported(published), if I removed the form in one task, the size got small(134 KB), It was OK to  export, I had search the maximum size of the workflow in Office 365, same questions were asked, but his case was not match mine, any solution for this?

Hi everyone, I am hoping to get some clarity on this error that has been plaguing my Tenant for sometime now. We have some workflows that login to our tenant in order to start another Workflow or to perform another task. These workflows continuously enter the 'Suspended' state all with the same error (also attached): Unable to reach AFDS Url 'https://sts.company.com/adfs/services/trust/2005/usernamemixed/' The workflow internal status is 'Details: ServiceNoResponse' All I can do is to keep retrying the workflow and it has worked, but a few hours after the fact. It is becoming a huge annoyance to my client with the delays being experienced. They are a SharePoint Online customer so I do not know why this issue occurs, where it is occurring from, and how to rectify it.

Hello,When I try to view the Nintex Workflow History I am receiving the following: ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~NintexWorkflowHistoryThis view cannot be displayed because it exceeds the list view threshold (5000 items) enforced by the administrator. To view items, try selecting another view or creating a new view. If you do not have sufficient permissions to create views for this list, ask your administrator to modify the view so that it conforms to the list view threshold.~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Any thoughts on how to get around this?Thanks,Matt

Hello,After you have created a O365 Site Workflow where do you go to start it?Thank you,Matt

Hello,I am creating a workflow in O365 and I need to check out the current item that a workflow is running on.  What is the difference between the two available Check Out actions?  There is one for "Check out item" and there is a second for "Office 365 Check out items".Thanks,Matt

Hi  I have developed an Office  form and workflow in a team site but want to open this so that "Everyone except External users" can execute the form and workflow. My users can can open the form and add an item but they are unable to trigger the workflow - there is no issue for  the team site users such as myself. Is there any special permissions I need to be aware of

I´m create a form in new layout named  "smart phone", and publishing this form, but I don´t see form in my phone, how to active or connect?I´m a office 365 acount and my phone is recent Android.

Scenario - Users on a form select a drop down value which I want to set back to blank after every form save I've seen a few other post how to do it on-prem but those solution don't working in Office 365.- A blank variable can't be used (error message below)     Some parameters failed the validation check.      - [InputMetaDataXml] : The 'Fields to update' is invalid. Input string was not in a correct format.- The update item column property can't be left blank- A variable cant be set to a blank value If left blank in Update List Item you get the action error My only workaround is to use a custom "Please select" item and set a validation against that for this scenario, but it wouldn't work in others.

Just tried out the Cascading drop Down feature in O365, and I wanted to share the experience First thing first, why will you need “Cascading Dropdown”? | Because it’s “User Friendly” Example: create a form where user can choose a value in a“Country” field then the next field “City” will filter and display the citiesfor the chosen country. Requirements: Nintex Form for O365 One SharePoint Main List Two support SharePoint List First create a support list named Country: Then create a second support list named City | in the CityList create a lookup column “Country” with lookup to the “Country List”My main list is named “CascadingDropDown” | it has threecolumns | Title | Country (lookup to country list) | City (lookup to city list)In the ”CascadingDropDown” list in the ribbon choose tocustomize with Nintex FormsThis will send you to the Nintex Form Designer view | wewon’t make any big changes to the form just the “City” field controlDouble click on the Cityfield control to bring up the cont

Hey everyone, I'm trying to set a default value for my "Leave Type" field which is a lookup to a list of leave types. I've followed all examples I've found online and can't get it working. I got the code working for a normal choice field fine on the form and I can also write the value of the drop down out to console when clicking a button, so everything except setting the drop down seems to work fine. Here's the HTML for my select: Here's my leave type field with it's settings Here's my JavaScript  I also tried creating the form from scratch and it doesn't work either... No errors in the console. Any ideas or thoughts appreciated  John Luangco​ Chris Ben​

Hello,I have an Azure Active Directory group of users.  On occasion I need to create a task for each individual user of this group.  With the on-prem version of Nintex Workflow I was able to do an LDAP query into a collection then do a For Each loop to create the task.  I now need to migrate this process to O365. Questions:- How can I enumerate the group to a collection so that individual tasks can be created?- With O365, is there an easier way to do this?  Does the Assign a Task or Start a Task Process allow for a group to be added?  Individual tasks are required.- Will these solutions work if I add the AD group to a SharePoint group then run the workflow on the SharePoint group?  As in will the process enumerate nested groups? Thank you,Matt

I must stress this question is for Nintex and SharePoint online. The resources I have found so far focus on On-Prem solutions and I have so far been unable to convert those processes into a Nintex 365 format. I am trying to use the new Nintex feature to Email with attachments. It works great with documents attached to the list item, however the process of finding the document in the document library and attaching it manually to the list item is a timely process. As such when the "Send" button in the form is activated and the workflow begins I would like a workflow to retrieve the URLs of the documents in the document library associated with the current list item. Here is an image of where I need to enter the URL:The instructions make this seem like a walk in the park. It suggests the URL would be simple, so I entered for example stw/helpdesk/instruction/NE16023.doc. This did not work and on closer inspection of the document in the document library the full URL of the file is: https://s

Hello,I have a workflow that runs on a list and as a workflow step I need to set unique permissions on the current item.  Each item in the list will have different permissions.  I see there is an Office 365 Update Item Permissions action.  Part of this action requires a Filter - how do I configure this filter so that it only updates the permissions on the current item that the workflow is running on? Thank you,Matt

Hello, We have a sub-site (SharePoint online) that contains the Nintex Form and Workflow app. The app tiles indicate that there is an update to be installed. When I open the tile the button to install the update is greyed out. I've tried recovering the license and did receive that a license is provided for everyone in our Tenet. I've also looked online to find updates but no go. Can anyone point me in the right direction for this error? Thank you, Dottie

Hello,I have a field on a list and I need to do a string comparison so that I can choose between two branches of a condition.  How can I accomplish this?   In the attached screenshot you will see that I have tried to configure a Regular Expression but it is not working (either with or without quotes).  I have also tried the action Find Substring in String but that does not seem to work either. Any help would be appreciated. Thank you,Matt

In order to reassure our client we would like to know how save/export our data before the end of a subscription.Our product is  : Nintex for Office 365: Enterprise Edition

Hi, I'm getting this error message on all workflow running in a site collection in Office 365. Other Site Collections are running workflow fine. I've tried deleting and re-adding the Nintex Workflow app manual but same result. This is happening on new and old workflows. Workflow Error Message: Retrying last request. Next attempt scheduled in less than one minute. Details of last request: HTTP  to https://workflowo365.nintex.com/api/ClientArea/Version1/WorkflowAuthentication/Auth Correlation Id:  Instance Id: 0b33383a-6f27-4035-ad94-d8bb0bcea85b System.Net.WebException: The request was aborted: The request was canceled. ---> System.InvalidOperationException: Failed to fetch an access token from the token service. The token service returned an error type of 'unauthorized_client' with the following description: AADSTS70001: Application with identifier 'e38babee-491d-461a-a512-c37a36731ea2' was not found in the directory 509db05b-bfbb-44b5-9b16-4b7a4578ebc7Trace ID: f72be93a-7945-48a9-9

Need to setup the list item so that;a) Only initiators can read/edit their itemb) Approver group should be able to read/edit their item.This is great for the initiator of the item.How do we enable a SharePoint Group say "List Item Approvers" Group to be able to View all and Edit all items?New to Nintex Workflow but, I have obtained the desired result by using Impersonation Step in SharePoint Designer(2010) workflow with other lists.Would like to know if there is a similar action/step in Nintex Workflow Designer. If not, what is the recommended method to setup this level of permission in list item using Nintex Workflow for Office 365.

Is the priority of rules / expression settings different for different controls?I sometimes feel lost as to whether I should use the Expression setting for a control or add a fresh rule.Is there any kind of guide or set of recommendations as to which is best for what control?It would be a great help, and save me from much head-scratching when I see rules not working as planned or expected.It would be great to know which is best to use for different controls.

Simple as the questions states, hopefully someone can point me to some system documentation. Looking at workflow health there is only ever a max of 100 workflow instances running or completed reported, this is on a list of 500 items and I stated the workflow on every list item. So I take it only a max of 100 can be running at a time, is this a Nintex restriction or SharePoint workflow service?  for the 500 items it took about 6 hours to complete on all items. It is a rather large SM workflow, but wow this this must have a steam engine powering it along  Message was edited by: Warwick Ward - Changed to Workflow Instances rather than just workflows

HiI am building an expense claim form where the GL Code displays depending on which expense type is selected. I'm trying to use the list lookup control and it needs to be in a repeating section as there may be more than one expense.So far I have list lookup control for the Expense Type and a calculated field for the GL Code but I can only return the item ID  Appreciate any help Thanks,Jesse

I have researched everything I can to figure this out. I have a Nintex form collecting claim data in our SharePoint O365 environment. Once this data is collected, a Nintex workflow is copying some of the data, including all attachments,  to another claims list on a secure sub-site (same primary site). All of the information is coming over correctly, but the attachments are not. This is from one list to another and anywhere from 1 to 8 attachments will be included in each claim. At one point I was able to get 1 of several attachments to come over, now I can't get any to move/copy over to the new list. "Copy Document" function doesn't work since I am not dealing with libraries here.I must be missing something, this can't be this difficult. Any ideas please?

Hi During testing, one of my users has noticed that emails seem to have an token suffix in the title (subject line). Is this required for Lazy Approval or some other system requirement?   Other than removing  {Current Item:Title} from the title is there anything we can do about this that won't impact the functionality of the workflow? Daniel