Archive: Nintex for Office 365 Forum

I have one list called Devices, and another called Knownissues. Items are added to the Devices list (lap top, router etc). In this list is a column named ID which auto generates a number.In the Knownissues list I have a Lookup column called Device:ID which gets the number from the Devices ID column, I also have a free text field called DeviceID which I'll come to later.   So what I need the Workflow to do is to run query the Device:ID column and if the number is 5 to send an email and update a Drop down list in Knownissues which is either Sent or Not Sent, and to also update the Device:ID number to the previously mentioned DeviceID column. Does that make sense? There's a diagram below.So far this is what I've got, but I can't get past the Query list because of the warning.

Hi, I want to achieve the following:When assigning a task to manager for Approval, the Manager has to fill in certain fields in the form before approving it. I came as far as this:- Manager gets the email.- Clicks on the link, and forms opens up- But now the problem is: It will not allow me to fill in list fields. I have set in the - Start a Task Process - the "Open task form in the selected mode" in Edit Mode. But still no luckNot sure if I am looking in the right direction... Any suggestions please? Adam

Are data collectors available for O365 yet? If not, when?

Hi, We have a workflow that will need to create a site (eventually using a custom template). However, the problem is we only have a standard license, so there is no 'create site' action. I have been trying to do this via a web service call (using this Nintex Workflow SharePoint Online Create Sub Site using Call HTTP Web Service Action | reshmeeauckloo  post), but I'm getting a bad request response, and of course the site isn't being created. I have noticed that posts for Nintex on-prem use a different call - is this correct? I have given the workflow full permissions as outlined in all the articles, and have tried with a variety of urls (there seems to be a lot of debate on what needs to be in the url field), the same with template values (at the moment I'm just using sts, but have tried a variety of STS, STS#0, sts) all with the same result. Does anyone have any ideas on what we need to do to get this things live? More than happy to use web request rather than a service call if that's

Hi,How can I show the same field twice in a form. For example I have a form with tabs. On the first tab I have two fields called "First name" and "Last name". If these two field are filled in, I want them to appear automatically on my second tab as well. Read only will do, no need to edit the "First name" and "Last name" on the second tab. Thanks,Adam

HelloI have noticed that Office 365 Update permissions activity can update permissions with either users or with groups. Not both at the same time. I have a requirement where I need to update item's permissions with couple of user names and couple of group name. How can I accomplish this?I tried adding 2 copies of the update item activity one with individual names and other with group names. I got an error for the 2nd activity. Also tried this in an App step with elevated permissions and got an error. Any ideas on how to break inheritance and give permissions to both individual names and groups? Please advise and thank you! Kiran    

In the On-Prem world, with InfoPath forms and standard workflow (SP2010) we designed forms which had their permissions changed soon after creation - so that only certain approving managers could see or access them. Now, we are moving to 365, using Ninex 365 Forms and Workflows on Lists. We have in place solid governance rules in place for our migrations to SharePoint Online, and these cover permissions, and this includes the solutions we build there. I would like, for my solutions, to have the ease-of-design afforded by item-level permissions, as I have on-prem, with permissions changed by workflow (once anyway). But there is push-back against this, on grounds of governance and support. So - what are the pitfalls for item-level permissions?What are others doing here? Are you controlling this tightly, or is 'the wild west'? I would be grateful for any feedback on this.

I'm getting a "Specified cast is not valid" error when submitting a form through Nintex mobile app. The form just have some panels, one drop down menu, single line of texts and checkboxes. I've used some rules to show/hide panels based on the checkboxes.  Any idea why I'm getting this error? or how to troubleshoot it? the error has an associated error ID but how do I get to that ID to see the error behind the scenes in Office 365? I'm used to on-prem where I can merge logs and go through them, but troubleshooting office 365 is new to me..

Hi, I have a form built in Nintex Forms 2013 that contains fields inside panels and inside Repeating Sections.I've noticed that in some cases, after I edit the values of the fields inside a specific section (when in Edit Mode), they aren't saved in the form.When I reopen the form, after modifying and saving it, the same values of the fields i've edited remain the same (with the old values). Has anyone here encountered this kind of bug? Thanks for your help!Daniel

I'm looking for a definitive guide to launch a WF from a button in a form.  I'm have viewed a few post showing how to do it with JavaScript but the instructions are not clear enough for a non-JS user.  Can anyone point me to a post or create that post here showing what generic code I would need and what parts of the code need to be customized in what way? Specifically, I will have a list of projects in process.  The form for each line item is a project "command center" for that line item.  There are various form based sub-processes that I would like to be able to run from this command center form and I would like to be able to launch the WF directly. 

Hi all, I have experienced issues in the recent past with Nintex Workflow (O365) losing the connection to the workflow I am developing online. I am unsure of the reasons for it but that, and the speed issue I experience, makes me ask if there is any way we can develop O365 workflows on a local client and then publish to the cloud? Regards,Paul

Hello Tomasz, In relation to the "add date to Time" I'm trying to do a workflow where based on a column in the library for exampleExpiry Date, I want to assign a task 3 months before the Expiry Date is due, would I add a variable plus_90_days and use this as the Date (5th down on he action)?What would you use for Output as date? Kind regards Claire

Hi AllI would like to know if i can implement the right permissions for this case; I have a form/List with : title,Requestor and Manager;Requestor: the User who submit the form : Type is a person/group field.  Manager : selected by the requestor; Type is a person/group i would like to achieve both conditions at same time:1- Requestor : this user can Read/Edit only the Items that he submit.2- Manager : this user can Read/Edit only the items where he was selected as Manager. If I update List setting as below, i can only achieve Condition 1. Condition 2 is invalid since manager does not create the ItemIf i keep the default (Read All items/Create and Edit All items) and  use the Action Office 365 update item permission to give Read/Write to the Manager when ItemID= Current ItemID. Condition 2 is working fine, but not Condition 1. (Requestor will Read/Edit all Items.) Please note that the requestor has Contribute permission on the List, so he can Add an item. Please let me know if there is

I'm trying to create a sub site using the web request action as the 365 create site action is not available in our action pack. I have the web request action configured to:URL call: <site url>/_api/web/webinfos/addMethod: POSTContent-type: application/json;odata=verboseAccept: application/json;odata=verboseOrigin: 0Body (Content): {"parameters": {"__metadata": {"type": "SP.WebInfoCreationInformation"},"Url": "choc","Title":"Chocolate","Description": "Example","Language": 1033,"WebTemplate": "PROJECTSITE#0","UseUniquePermissions": true}} Instead of getting the request digest, I have provided the user name and password of a SharePoint admin, so an authenticated header will be created regardless of who triggers the workflow. The response code I'm getting is:{"error":{"code":"-2130575251, Microsoft.SharePoint.SPException","message":{"lang":"en-US","value":"The security validation for this page is invalid and might be corrupted. Please use your web browser's Back button to try your op

I have an employee who has full control to a list, but only contribute to the overall site, when they try to publish the form they get an error “Failed to publish”.    I have tried on different computers and browsers and still get the same error. There are no workflows associated with this list its just a simple form but I can’t seem to get to the root of the error – any suggestions on what to try?

Good day, I'm using Nintex O365 Forms and all of a sudden i can only add 1 single file as an attachment.The control is set to unlimited attachments. I also deleted the control and added it again. Any ideas on how to fix it. Many thanks Charmaine

I've been using the docusign connector action in one of my workflows for the past year. I've noticed that the workflow will randomly stop "running" without terminating or bringing up an error. For instance 1. Workflow Sends Document through docusign for signature2. Workflow checks status every 6 minutes3. After a few days (no specific duration, sometimes 1 day other times a week) the workflow will spontaneously stop checking. I know this because it will stop logging in the workflow history.  The workflow doesn't terminate, suspend, or show any error. Just curious if anyone has encountered this problem. I also cannot detect it from the workflow health page because there is no error. 

Hi all I have a workflow that used to work fine, but today it started showing suspended and throwing the below error.The error (suspension) is occurring after the user is confirming the completion of his task. It is not moving to the next state nor updating a list item value. Any clue what is this error about and why is it showing? knowing that no date field to be submitted once completing task. 

Is there a way to know all the items that has Suspended workflow instance? On the list there is a column with the workflow name, but this column is always empty.

I want to trigger a workflow by certain fields being changed. In Nintex not on Office 365 I had the workflow triggered on condition when items were modified. (Shown in the attached picture) How would I do it in the new Nintex since you can't start workflows on conditions?

Is there any way to import the Nintex workflow o365 backup file (.nwf) to a library using CSOM ?

Hello,I have a Workflow on a Custom Task List. (Start Options: manually/created/modified)If I create manually an Item, the workflow is starting. (Item Created)If an Task Process Action creates Task-Items, the workflow doesn't start.As soon as the User Responds to the TaskItem, the Workflow starts as configured because the TaskItem (Modified) EDIT:Why does de WF not Starting if a Taskitem was created by another WF.The Reason is, du to the requirements I have to ensure that only the person who was assigned to the task, should be see the task.

I have a Workflow that is using an Approval Task. For the form, I edited using "Edit Task Form" and added some branding. The problem is, even if UNASSIGNED users try to access the form, they can respond to the Task Form. For example, the Task has been assigned to UserA, UserB can open the task and do "Approve" response. I checked permissions and they are only using "Contribute" permissions to the Workflow Tasks list. I believe the correct behavior would be that Unassigned users cannot response to the Task Form. Is this a bug? Or is there a way to fix this?

We are in the process of converting old Nintex 2007 workflows to a SharePoint 2013 Online environment.  I have a workflow that used Excel Services to query information from a spreadsheet for processing.  I am only finding information on being able to do this on premise and NOT online.  Does anyone know if this is possible or if there is a work around?  If not, is this on the roadmap going forward?  Appreciate any help anyone can provide.

Hi, We have a workflow for an action form which has a due date (until the action should be cumpleted). The workflow's purpose is to send reminder e-mail before and after the due date on some specific days (-15, -7, -3, due date, +3, +7, +15). The problem is that after the due date is changed on the form, the workflow still calculates with the original due date. We set the "Start when items are modified" function but it seems it doesn't work. The workflow is the following:1. Run if - The action's status is "New" / "In progress"2. Add time to date - calculates +/- x days compared to due date3. Run if - The current item's creation day is less than the date calculated with Add time to date function4. Pause until date - Until the calculated date5. Run if - The action's status is "New" / "In progress"6. Send e-mail and we have this repeated below a few times for the other specific days. I'm looking for some help. Thank you in advance!