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Send a notification after workflow is completed 1 month.

  • July 8, 2020
  • 1 reply
  • 16 views

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Hi everyone,

I am working on a workflow that the users need to get 3 approvals for one shipment.

After they get all 3 approvals about 1 month, the workflow will send an email to remind requestor regarding this shipment.

I have tried action "Pause Until ...", made it wait about 1 month after users get the final approval, then workflow will send an email to remind. It worked well.

 

However, the thing is, during the month that workflow waits for reminding users, the approver can rethink and reject that shipment. In this case, the workflow of that shipment should stop waiting and do not send any reminder, but no, the workflow still sends an approval reminder to requestor.

I figured out that the workflow is not completed when we use action "Pause Untill ...". So once the shipment is revised and rejected, the workflow is still awaiting for the next action which we no longer need in this case.

 

In conclusion, can I use any alternative action of "Pause Untill ..." that will trigger an action "Send Notification" after a specific period? Even the workflow is completed.

I really appreciate any support.

Thanks so much.

1 reply

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  • July 8, 2020

Hello,

you could look into creating a site workflow which runs daily;

- get a list of all items where the month has passed AND status is "awaiting shipment"

- then for each send out a reminder message

 

advantage of this approach:

- no need to keep flow in a paused state for so long

- it will always get only those items where the date filter is correct