System-created item in a list won't start a Nintex Workflow automatically

[#1]

I have seen this issue on several threads but I was not able to find a recent clear answer.   I would like a workflow to start automatically when a task item is created from a previous workflow.   I have made sure the workflow settings are checked for "Start when items are created" and the workflow works great when manually started, it just doesn't get triggered to start automatically upon task/item creation.

From looking at threads on this issue it seems that if an item on a list is created by the system, or progamatically, the item says 'Created By: System Account' preventing it starting any automatic workflows.  Has anyone found a workaround not using powershell or workflow manager?  Any help is appreciated!

[mandeepmavi]

Hi Amanda,

Unfortunately this by design that workflow don't run on items created or modified by 'System Account'.

I always use a variable to store 'Item ID' of the newly created item and run any required workflow as part of the original workflow that create these items.

This is the only way i have been able to use so far, please share if you find something different.

Hopefully this will help

Mandeep

[cassymfreeman]

How are you inserting the item into the list programmatically?  if you are using create item action in another workflow you could wrap that with an action set that runs as the workflow owner (ie you) so that the created by is you and not a system account?

[dan_stoll]

If you can't get away from starting the workflow as a non system user, try this..

Open the SharePoint Management Shell as administrator and run the following to determine the value of the DeclarativeWorkflowAutoStartOnEmailEnabled property:

$spWebService = [Microsoft.SharePoint.Administration.SPWebService]::ContentService
$spWebService.DeclarativeWorkflowAutoStartOnEmailEnabled

If the Value of the property is "False" you have to enable it by typing the following commands:

$spWebService = [Microsoft.SharePoint.Administration.SPWebService]::ContentService
$spWebService.DeclarativeWorkflowAutoStartOnEmailEnabled = $true
$spWebService.Update()

[jesse_mchargue]

This is something that I would do when approaching the same issue.

Simply wrap your "Create Item" action in an "Action set", and check Run as workflow owner.

This will run as you, provided that you publish the workflow as you and are not logged in as the System Account.

Hope this helps!

[#6]

Hi Mandeep,

This does work if I am creating a single task but I am creating several tasks at once so several IDs get created.  Have you found any way to do this for more than one "Assigned to"?

[#7]

Hi Jesse,

I am running Nintex Workflow for Office 365 and do not see this option.

[jesse_mchargue]

Amanda Morris​ -

That stinks

I would take a look at what Dan Stoll​ mentioned below. That should work out for you.

[lpnolan]

Curious as to how you are able to start the workflow on a task item in the original workflow.

Where would I start the workflow?  I can't launch before the task action as I do not have an item ID until the task is created.  I don't want to launch the workflow after the task completes because my workflow is to set permissions on the task item to only allow Assigned To to complete the action.

[chimac]

Version: Nintex Workflow 2013 (3.2.3.2)

In CA:
Nintex Workflow Management -> Global Settings

Enable action to : Allow "System Account" to trigger conditional workflows.

In your Workflow Settings under "Start when items are created", it must be set to Conditional for it to work.

Like it if it helps!