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Workflow Hero

I am storing comments of five workflows in one list. How can I collect all the comments with a look-up function and return them in a Mail Notification?

Hi there!

I have five Workflows. Every Workflow stores a "comment" in a SharePoint List.

How can I send these comments (1 to 5 ) in a Mail Notification?

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Workflow Hero

Re: I am storing comments of five workflows in one list. How can I collect all the comments with a look-up function and return them in a Mail Notification?

Do they all store to the same field?

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Workflow Hero

Re: I am storing comments of five workflows in one list. How can I collect all the comments with a look-up function and return them in a Mail Notification?

Hi Cassy,

I can configurate that however it would be better. I can store them in the same field and then they will be overwritten, but at the end I Need all comments from all five Workflows (5 different persons) to appear in the last notification mail that is send out by the last WF. I guess it is better to store the comments in 5 different fields?

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Workflow Hero

Re: I am storing comments of five workflows in one list. How can I collect all the comments with a look-up function and return them in a Mail Notification?

Could you elaborate the process a bit more?  These 5 workflows, are they site workflows or list workflows?  If a list workflow are they running on the same item?

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Workflow Hero

Re: I am storing comments of five workflows in one list. How can I collect all the comments with a look-up function and return them in a Mail Notification?

Have you tried using the build string action to concatenate the five different fields?

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Workflow Hero

Re: I am storing comments of five workflows in one list. How can I collect all the comments with a look-up function and return them in a Mail Notification?

if you have it as five fields you can simply add them to the notification using "insert reference" and choosing the item properties for all five fields?

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Workflow Hero

Re: I am storing comments of five workflows in one list. How can I collect all the comments with a look-up function and return them in a Mail Notification?

I think this could be a good way.

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Workflow Hero

Re: I am storing comments of five workflows in one list. How can I collect all the comments with a look-up function and return them in a Mail Notification?

let us know how you get on.  screenshots help when you get stuck.

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