I am excited to highlight an exciting new feature in RPA LE, the Credentials Vault.  Previously when you had a botflow that needed to login to a system or website you needed to create the credentials directly in the botflow itself.  The disadvantage to this was that if you had another botflow that needed to use those same credentials you would have to recreate them in that botflow and if you needed to update the password or username that was used to login to that system you would need to do that in all the botflows using that credential.

With the new credentials vault you have a centralized location to store all the credentials that you will need to use in the various botflows you have. Let’s take a look at how this works, first make sure that you have updated to the latest version of RPA Central and Nintex Bot 3.2.0 and 17.19 respectively.  Once you have upgraded you will now see a menu item for the credentials vault in RPA Central.

Click to open the credentials vault, and from here you can see any credentials already in the vault or create new ones.

Clicking on the Create Credential button will allow you to create and save a credential to the vault.  Give it a name, description (optional) and the username and password and click save.

You can assign permissions to the credentials by clicking on the 3 dots on the right side of that credential.  Administrators will have access to all credentials; Designers will only have access to the ones they are given permissions to.

Now that the credentials have been saved, we can now use them in a botflow/s.  In order to use those saved credentials, we need to target a username or password text box and use the send credential action.  In the send credential action, you will see a new checkbox that says Use credential Vault.  Check that box and then select the credential you want to use from the dropdown; select the field you want to populate and save the action.   When the action runs it will pull the selected credential from the credential vault.

If the credentials for that system need to be updated just click on the items, you want to update in the credentials vault make your changes and click save.  These new credentials will be used the next time a botflow that it using them runs.  No need to go to each botflow that is using those credentials and update them there anymore.