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NAC Workflow- help with update item actions

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Hi there,
I am new to NAC and need a bit of help. I created a workflow that takes the data from one multi-text field called ‘Updates and Tracking Notes’ and moves it over to another field called ‘Total Updates and Tracking Notes” along with the name of the user(modified by) and the date and time of the entry(modified)

Anyway the workflow is working, however, it is not only updating the one record in the list but ALL records in the list.  How do I isolate so that only the record that the user updated is updated and not all of the records? am i somehow creating a loop? i just dont know where and how.

WF-
Run If Field ‘updates and tracking notes’ is not empty
Set workflow Variable
Build String


 

Best answer by brent_read

Hi @ChiGirl23 

 

To prevent the item update from affecting all Items you need to set a condition on the action.  Specifically you want to set it to when Item ID equals {ID of Item you want to update}

 

Normally if you’re starting from a new or updated Sharepoint item, you’d set this to be the ID from the start event variable.

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    • brent_readNintex Employee
    • Nintex Employee
    • 65 replies
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    • August 13, 2024

    Hi @ChiGirl23 

     

    To prevent the item update from affecting all Items you need to set a condition on the action.  Specifically you want to set it to when Item ID equals {ID of Item you want to update}

     

    Normally if you’re starting from a new or updated Sharepoint item, you’d set this to be the ID from the start event variable.

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    • ChiGirl23
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    • August 14, 2024

    Update, I added a condition to both of the Set Field in current Item actions that says ID = SP ID and it worked! Thank you again for the advice!

     

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