Skip to main content
Nintex Community Menu Bar

Is it possible to display (or link to) the related document on a task form?

  • February 23, 2017
  • 8 replies
  • 297 views

I'd like to present a hyperlink, button, or IFrame for the related document of a workflow task on the form.

 

I've got an Office 365 document library with a Nintex Workflow defined. It's very simple with a single Assign Task action. I've customized that task form and would like to include a link to download the related document or embed the Office 365 web preview of it within the form itself.

 

Any help would be greatly appreciated.

 

Thanks!

8 replies

TomaszPoszytek
Forum|alt.badge.img+17

But.. You have it like OOTB  It is called "Related Items" field:

It shows a link to the item on which the workflow is run.

If you'd like to show more metadata of the related item you can use Nintex Forms - the default Nintex Form does present metadata of the related item below the task data.

And last, but not least, you can use custom JavaScript for the existing view/ edit forms on Task List, but it's a bit more complicated

Regards,

Tomasz


  • Author
  • February 23, 2017

Tomasz,

Thanks for the reply...I went looking for a "Related Items" control in the form designer and can't find one. I'm using the "Edit Task Form" option in the workflow Assign a Task action.

Screenshot

Am I looking in the right place?

Thanks,

Steve


TomaszPoszytek
Forum|alt.badge.img+17

But in that case if you start creation of the form, you should have already visible fields from the tasks list as well as those from related item:

  1. Click "Edit Task Form":
  2. You'll find related item metadata column below task:

The same for "Assign a task".

Regards,

Tomasz


Forum|alt.badge.img+13

So, in order to test, here's what I did:

1. Create a new task list, ensure that "Related Items" column is in the list. Check!

2. Enter a new task and add a related item to it and see where it is on the form order. Check!

3. Create a Nintex form, don't change ANYTHING, publish it. Check!

4. Then, where the "Related Items" was, I have nothing!

Whereas before, I had

I even tried putting a Calculated Field and using lookup("listName", "ProjectName", ProjectName, "Related Items") and got nada. But the related item is still there, as I can see in my list view:

So, sorry to say I haven't figured out your problem, but I've recreated it and done some preliminary digging!


TomaszPoszytek
Forum|alt.badge.img+17

to have related items on Nintex Form you have to trigger it's creation from the task action, as I presented.

Also publish your workflow before, if it is created from scratch and is using a blank tasks list, do that Nintex will adapt the chosen task list and provision there it's content type and some additional fields.

Regards,

Tomasz


Forum|alt.badge.img+13

Hey ‌, what if a user wasn't generating the task from a Workflow? As in, they create an ootb SharePoint task list and are allowing users to generate the tasks manually from there?


TomaszPoszytek
Forum|alt.badge.img+17

Well.. Then you have to manually add fields and make them lookups to a particular list/ library querying data where list/ library item ID is equal to related item.. Honestly - I have no idea. Moreover - in OOTB task you can put more than one item as a related. When creating a task for the approval it is always a 1-1 relation.

Regards,

Tomasz


Forum|alt.badge.img+13

Yeah, even trying with lookups I wasn't getting anywhere, but I'm sure it's possible. Just maybe not by me!