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Hide multiple fields based on field selection


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Hi,

 

I am working on onboarding request form. Based on one of the fields selection(choice field), all the fields that are below that field should show/hide.

Example: Field - Is exception approved? If the customer select No, then “below fields”  should be hidden and “SUBMIT” button should be hidden/disabled. If the customer selects Yes, then below fields and Submit button should not be hidden.

Your input/suggestions are greatly appreciated.

 

Thanks,

Nandini

 

 

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10 replies

bamaeric
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  • Apprentice
  • 463 replies
  • February 22, 2024

Which version of SharePoint (2013, 2016, or 2019) are you using? Please also confirm that you’re using SharePoint on-premise.

Which forms designer (responsive or classic) are you using?

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Forum|alt.badge.img+2
  • Author
  • Rookie
  • 7 replies
  • February 22, 2024

I am using SharePoint Online  - Nintex Automation Cloud, Responsive Designer.

 

 

Thanks,

Nandini

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bamaeric
Forum|alt.badge.img+13
  • Apprentice
  • 463 replies
  • February 22, 2024

Thanks for clarifying.

To hide all the fields, I would suggest adding the “below” fields inside of a Group control and then create a rule to show or hide the group based on the choice field being Yes or No.

To dynamically hide and/or disable the Submit button, try the following steps:

  1. Select the Action Panel and change the “Show submit button” toggle to Off.
  2. Add a Button control to the form with these settings:
      - Title = Submit
      - Name = Submit Button
      - Action = Submit
  3. Create a form rule to show or hide the button with these settings:
      - Name = Show New Submit Button
      - If “Is Exception Approved” Equals Yes
      - Then “Submit Button” Visible Yes
      - Else “Submit Button” Visible No

 

 

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Forum|alt.badge.img+2
  • Author
  • Rookie
  • 7 replies
  • February 22, 2024

Thank you for your response. I am new to nintex form, how do I create “Group control”?

 

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bamaeric
Forum|alt.badge.img+13
  • Apprentice
  • 463 replies
  • February 22, 2024

One of the controls on the left side toolbox menu is a Group control. Here’s a link the Group control help documentation: Group (nintex.com)

You can just drag it onto the designer canvas and then add controls inside it. Then you can apply the show hide rule to the whole Group control with the other controls inside. The form rule would look something like the image below:

 

 

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SimonMuntz
Nintex Employee
Forum|alt.badge.img+22
  • Nintex Employee
  • 2442 replies
  • February 22, 2024

Hi @Nandini,

Drag a Group control from the tool box onto the canvas.
Then drag your controls onto the group.
 

 

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Forum|alt.badge.img+2
  • Author
  • Rookie
  • 7 replies
  • February 23, 2024

Hi,

 

After changing the “Show submit button” toggle to Off. How do I add the button control to the form?

 

Thanks,

Nandini

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bamaeric
Forum|alt.badge.img+13
  • Apprentice
  • 463 replies
  • February 23, 2024

You should see the Button control between the Barcode and Choice - Multiple controls in the left side toolbox of the designer. Just drag and drop it at the bottom of the form. You can then configure it like I discussed in my previous message.

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Forum|alt.badge.img+2
  • Author
  • Rookie
  • 7 replies
  • February 23, 2024

Thank you for the response. I dont see it in the left side panel.

 

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bamaeric
Forum|alt.badge.img+13
  • Apprentice
  • 463 replies
  • February 23, 2024

Thanks for the info. It appears from the screenshot that you might be using the New Responsive designer in Nintex Forms for Office 365. Unfortunately, the Button control does not exist in that configuration. You can hide the Submit button but I do not believe you can show or hide it dynamically with rules.

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