+1I would like to publish a major version of a document via Nintex for Office 365 and therefore I use the following workflow:
With this configuration:
After running this workflow (the workflow is completed) are none of the documents in the library "Published as major version".
If I try to use a filter
the workflow will be suspended with the following error.
Could anyone provide me an example how to publish certain documents via Nintex Workflow for Office 365.
Best answer by ongd
Hi Jeroen Wetzels,
The "Office 365 check in items" will only perform the operation on items which are in "checked out" state.
Therefore if you wish to publish major version, it will ignore items which are already "checked in".
However, you can to make sure they're checked out before you could perform "check in" as major version. Otherwise the "All items checked in" output will return "false" because the matched items did not meet the condition (of being checked out) to perform check in.
You can add the "Office 365 check out items" action prior to this, with the similar filters. Sample screenshot design below which suggests to only check in if all matched items (according to your filter) are checked out.
From your screenshot, it seems that you're trying to filter for items where the "Approval Status" is set as "Draft". Can you try setting both filters like the screenshot below?
+6Hi Jeroen,
Is the document you try to checkin already exists in the destination folder, or do you also want to Copy it first?
If so, You should use the Copy Document action first. Then Check in this document using the "itesm to check in" parameter!
Kind regards
Alex
+1Hi Alex,
Thanks for the quick response!
The document exists already in the destination folder, so it's not necessary to copy it first.
I know that the function exists, but i can't get the function working...
Kind regards,
Jeroen
+6Hi again,
I managed to reproduce your problem.
I reproduce it when I put the document Library URLNAME (Shared%20Documents) instead of the Document Library NAME (Documents).
You have to put the NAME !
Hope it helps
Alex
+3Hi Jeroen Wetzels,
The "Office 365 check in items" will only perform the operation on items which are in "checked out" state.
Therefore if you wish to publish major version, it will ignore items which are already "checked in".
However, you can to make sure they're checked out before you could perform "check in" as major version. Otherwise the "All items checked in" output will return "false" because the matched items did not meet the condition (of being checked out) to perform check in.
You can add the "Office 365 check out items" action prior to this, with the similar filters. Sample screenshot design below which suggests to only check in if all matched items (according to your filter) are checked out.
From your screenshot, it seems that you're trying to filter for items where the "Approval Status" is set as "Draft". Can you try setting both filters like the screenshot below?
+3Hi Jurgen Potoms
The error seems like you've specified a GUID in the column filter.
The expected value should be the column name / column internal name
eg: "Title" or "Approval Status" or "ID"
Can you share with us a screenshot of your action configuration?
+3Hi Jurgen Potoms
The "Update the item when column" expects a column name.
Can you try it with this filter instead?
"Update the item when column": ID
"is equal to": {Current Item: ID}
You could remove the first action used to set workflow variable "Get GUID" because that's not needed unless you're trying to perform the action on other items (not this workflow that you're running on).
+3Jurgen Potoms, Alternatively, you can also specify the filter as follows:
"Update the item when column": UniqueId
"is equal to": {Current Item: GUID}
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