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Workflow Hero

Notification Mail with an overview of modified elements during last x minutes

Hello,

I've got a Document Library. I like to send a notifcation mail to a user with an overview of the elements that has been created or modified during the last x minutes. The workflow has to be triggered when the first element was uploaded. I've got the problem, that the upload always triggers a new workflow that results in new notification mails.

Maybe you have an idea?

Thank you! 

Christian 

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Workflow Hero

Re: Notification Mail with an overview of modified elements during last x minutes

You can build a Site Workflow, and schedule it to run every 15 minutes.

Then on your workflow use the action named "Query List" and query your list filtering the last 15 minutes.

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Workflow Hero

Re: Notification Mail with an overview of modified elements during last x minutes

Thank you for your help. 

I forgot to say that I like to use a reusable site collection workflow. The workflow is based on a user defined site content type. Based on the site content type I like to create several document librarys. The workflow is added for every document library. 

Is it possible to schedule the workflow to run every x minutes?

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Workflow Hero

Re: Notification Mail with an overview of modified elements during last x minutes

What are your starting options on your reusable workflow?

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Workflow Hero

Re: Notification Mail with an overview of modified elements during last x minutes

I like to start the workflow when an item has been added or created (event triggered). But it is also a good solution for me to use a time triggered workflow. Every X minute it has to look for new items.   

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Workflow Hero

Re: Notification Mail with an overview of modified elements during last x minutes

in which case I would say that Fernando's suggestion to have a scheduled site workflow might work.

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