Make Workflow Email Datafield BOLD?

Close: Just found answer, right-click on the field and it's there on the right-click menu.....doh

We use the inline email template from the market place. You can put the entire body in a sharepoint list complete with process data and you can call any smart object for data.

An example is we send an email with every field from the form and a table that shows rows of data entered and we also show a table of workflow activity. In this way the user never opens the form and can approve via email. This is all stored in the sharepoint list where it can be changed without changing the workflow.

In our early runs we had people want to change the subject or body of an email right after it was deployed to production and it happened over and over. Finally we delinked them.

Micki

The inline email editor was created by someone and posted in the community. The link is here

http://community.k2.com/t5/K2-blackpearl/Email-Template-Inline-Function/ba-p/933

It comes with instructions on how to install and use. You need this to put in process or smart object data. I never got this to work in the Designer only in K2 studio or Visual Studio.

If all you want is regular or rich text you can create a SharePoint list our list is like this

ProcessName- single line of test

ActivityName - Single line of test

Template - Multiple lines of text (rich text)

Subject - Single line of test

PlaintTextTempalte - Multiple lines of text (plain text)

Create a smartobject against the SharePoint list (by the way you can do this with a smartbox as well)

You use "ProcessName" and "ActivityName" to filter the list and you store your rich text in the "Template" field and an email subject in the "Subject" field. We use the "PlaintextTemplate field" with the inline editor when building tables of data.

You only need the inline editor if you want process data or smart object data in your emails.

This is an example of a table where we put the workflow activity data and workflow comments data into an email. We had to use a plain text field to store this as the RTF imbeds some funny stuff. You can fluff this up any old way with standard HTML.

{SMOList}Process,Process_Instance,List,ProcessInstanceID,[PI.ID]{/SMOList}

{SMOList}Activities,Activity_Instance_Destination,List,ProcessInstanceID,[PI.ID] {/SMOList}

{SMOList}Comments,Workflow_Comment,GetList,ProcessInstanceID,[PI.ID] {/SMOList}

<TABLE border=1>

<TR>

<TH align=left>Activity Name</TH>

<TH align=left>User</TH>

<TH align=left>Start Date</TH>

<TH align=left>Finish Date</TH>

<TH align=left>Status</TH>

<TH align=left>Final Action</TH>

</TR>

I hope this helps