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Automation Master
Automation Master

Keep Person / Group Variable Off of Initiation / Start Form

Hey folks:

Every time I create a Person / Group variable in o365 Workflow, it immediately sets it to appear on the initiation / start form and won't let me remove it.  I do not want it to appear on that form.


Is this the case for everyone or am I doing something wrong / do I have something messed up somewhere?

Cheers & thank you,

rhia

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13 Replies
Automation Master
Automation Master

Re: Keep Person / Group Variable Off of Initiation / Start Form

I have the same but I just got used to it as most of the times my workflows are triggered automatically But yes I can confirm exact behavior in my env.

 Regards,

 Tomasz

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Automation Master
Automation Master

Re: Keep Person / Group Variable Off of Initiation / Start Form

PHEW. At least I'm not crazy. That's good to know.

...So the question, then, is ... why? Why does it do that? What is the reasoning?

‌  ‌  

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Automation Master
Automation Master

Re: Keep Person / Group Variable Off of Initiation / Start Form

Hi ‌, I can confirm too that for me it's the same..and I don't understand why it should appear on initiation form by default and it's not editable...

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workingjonathan
Nintex Newbie

Re: Keep Person / Group Variable Off of Initiation / Start Form

Hey Rhia,

As you know we have several different data types for variables, and these can be enabled to show up on the workflows start form (when initiation is set to Yes within the variable menu). What is less know, and the reason that some variables *must* have initiation set to Yes, is that there are actually two different variable types within SharePoint 2013 workflows (which Nintex designed workflows are in O365). 

Microsoft has a great breakdown on this difference here: Use variables in workflows - SharePoint, but long story short, while we call the variable a 'People/Group' variable, under the hood it is an Initiation Parameter of the workflow, and as such much be shown on the start form. Some rules in SharePoint you just can't break.

Let me know if you have any other questions!

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Automation Master
Automation Master

Re: Keep Person / Group Variable Off of Initiation / Start Form

Thanks Jonathan! I'll be voting in the thread that ‌ provided -- was just curious around the logic of why it's like that! Seemed odd. 

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Automation Master
Automation Master

Re: Keep Person / Group Variable Off of Initiation / Start Form

Same for me as well.

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fhunth
Nintex Newbie

Re: Keep Person / Group Variable Off of Initiation / Start Form

That's for everyone.

Do you want to change it?

Vote for it >>> Allow Person variable to not be an initiation variable – Customer Feedback for Nintex 

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eiben
Nintex Newbie

Re: Keep Person / Group Variable Off of Initiation / Start Form

Casted my vote.

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harfmt
Nintex Newbie

Re: Keep Person / Group Variable Off of Initiation / Start Form

I can't find that idea in user voice   Really want to vote for it.

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