How to close a User Task on a particular date when the date is not pre defined?

Good day Sheikh_Anas

Please see the following.

Task Step (You can use Task Step to configure when a task should expire and the what the workflow does after expiration, etc. ): https://help.k2.com/onlinehelp/k2five/userguide/5.0/default.htm#K2_Workflow_Designer/Use/Toolbox/Basic/Task/Task.htm,

Deadline tab (You can use the Deadline tab to control what happens to the task when recipients have not actioned it within a set amount of time): https://help.k2.com/onlinehelp/k2five/userguide/5.3/default.htm#K2-Workflow-Designer/Use/Toolbox/Basic/Task/TaskTabs/07Deadline/Deadline-Tab.htm,

“Expire Activity in K2 FIVE”: https://community.k2.com/t5/K2-Five/Expire-Activity-in-K2-FIVE/td-p/109612,

“How to perform Goto Activity in Deadline scenario in K2 FIVE”: https://community.k2.com/t5/K2-Five/How-to-perform-Goto-Activity-in-Deadline-scenario-in-K2-FIVE/td-p/109560,

Increase an activity’s priority and expire the task when it reaches a certain priority: https://help.k2.com/kb000024.

Best,

Sunrise

Hi Sheikh_Anas,

Yes, the deadline scenario will work.

Just ensure that:
1.You pass through the correct data (Date) from your form into the workflow. For instance, by creating a variable in your workflow and then pass the selected date on the form on to this variable on your "start rule" . This variable will then be dragged in the "On Date" config in your Deadline configuration panel.
2.You have configured "DEADLINE BEHAVIOR" on the Deadline configuration panel; that is, set it to perform any desired action from your actions' list.

And this should do. I think using the deadline functionallity in your workflow is in fact the most effective way to do this.