Hi with Nintex forms for office365 I can see I have a few forms on use but how do I get s list of where they are ? Cannot see this in Hawkeye
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Hi,
At the present time there is no Form Inventory for Nintex forms for O365.
If you would like to see this feature in the product please visit http://nintex.uservoice.com to request this feature.
At the present time there is no Form Inventory for Nintex forms for O365.
If you would like to see this feature in the product please visit http://nintex.uservoice.com to request this feature.
I have opened a ticket with Nintex for this. As I have no way to determine where the Nintex licenses are being used without some kind of cumbersome manual tracing across so many sites and site collections.
Unfortunately searching your sites is the only way to find your forms.
I know this is an old post, but maybe this will help someone.
You can locate you Nintex Forms in SharePoint Online using this PnP PowerShell:
# Connect to your SharePoint admin site
Connect-PnPOnline -Url "https://yourSPSiteName-admin.sharepoint.com/" -Interactive
$entitlementType = "<EntitlementType>Production</EntitlementType>"
$ProductionFormsCount = 0
$DevelopmentFormsCount = 0
# Get all site collections
$siteCollections = Get-PnPTenantSite
foreach ($SiteCollection in $SiteCollections) {
$SiteCollectionUrl = $SiteCollection.Url
try {
#Write-Host "Trying to connect to: $SiteCollectionUrl"
Connect-PnPOnline -Url $SiteCollection.Url -Interactive
# Check if the web has a "NintexForms" list
$nintexFormsList = Get-PnPList -Identity "NintexFormXml"
if ($null -ne $nintexFormsList) {
Write-Host "Site: $SiteCollectionUrl"
# Get all items in the "NintexForms" list
$nintexFormsItems = Get-PnPListItem -List $nintexFormsList
foreach ($item in $nintexFormsItems) {
$formType = ""
try {
$xmlFile = Get-PnPFile -Url $item["FileRef"] -AsString
if ($xmlFile -match $entitlementType) {
$formType = "Production"
}
else {
$formType = "Development"
}
}
catch {
Write-host -f foregroundcolor red "Encountered Error:"$_.Exception.Message
<#Do this if a terminating exception happens#>
}
$fileLeafRef = $item["FileLeafRef"]
$splitString = $fileLeafRef -split "_"
$listId = $splitString[1]
try {
$formList = Get-PnPList -Identity $listId
Write-Host ("Form Type: " + $formType + ", List Name: " + $formList.Title + ", View Url: " + $formList.RootFolder.ServerRelativeUrl )
if ($formType -eq "Production") {
$ProductionFormsCount = ($ProductionFormsCount + 1)
}
else {
$DevelopmentFormsCount = ($DevelopmentFormsCount + 1)
}
}
catch {
#Write-Host "List does not exist"
}
}
Write-Host " "
}
}
catch {
<#Do this if a terminating exception happens#>
}
}
Write-Host ("Production Forms Count: " + $ProductionFormsCount + ", Development Forms Count: " + $DevelopmentFormsCount)
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