Good day eyadsg;

The reason all users are able to see all workflows is either that they are part of the process/workflow or they have their rights configured to “View rights” so which is they may be able to see all.

For each user - if you give them "view" rights - they can see all process instances for that process, however, if you downgrade those permissions to "view participate" only - they will only see processes that they have participated (been a destination user) in.

If you are looking for more restrictions than that - please let me know.

Kind regards,

Dumisani

Hi  @eyadsg ,

Please have a look at this document about the process overview report, Permissions, Configurations, Runtime examples, How to use the process overview report and considerations.

https://help.k2.com/onlinehelp/k2blackpearl/userguide/4.7/default.htm#5.Reports/WS_Process_Overview_Report.htm

Process Rights

https://help.k2.com/onlinehelp/k2blackpearl/userguide/4.7/default.htm#6.Administer/Workspace_Legacy/Management_Console/Process-Rights.htm

Workspace security and permissions

https://help.k2.com/onlinehelp/k2blackpearl/userguide/4.7/default.htm#6.Administer/Workspace_Legacy/Rights_and_Permissions.htm

Enjoy.

Good day  @eyadsg 

By default, everyone who log on to Workspace has access to all elements there. I hope the following will help you change K2 Workspace default settings:

Security Management in K2 blackpearl Workspace: https://help.k2.com/kb000291,

Workspace Permissions: https://help.k2.com/onlinehelp/k2blackpearl/icg/4.7/default.htm#Configure/WS_Permissions.htm,

Workspace Security and Permissions: https://help.k2.com/onlinehelp/k2blackpearl/userguide/4.7/default.htm#6.Administer/Workspace_Legacy/Rights_and_Permissions.htm.

Best,

Sunrise