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Sending an Email with link to the form submitted?

  • November 21, 2017
  • 5 replies
  • 370 views

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When the user of a form completes a form, we would like to send the user a link to the form he has just submitted.

 

Can we do this with K2 Designer 4.7 outside of using the workflow?  We can imbed a hyperlink to a form using HTML, but I do not see where we have Sequence_ID to specify the form the user filled out.  Is there anything in context browser to build a link?

 

We do not use K2 Studio, and we do not use the workflow currently.  If this is possible, I would need some steps to follow.

 

Thanks!

 

Best answer by BKlaege

SharpSharp1:

 

I found my link as:

 

yada yada /Runtime/Runtime/Form/Inst+Tech+Funding+Request+form/?Request+ID=35

 

I was just not immediately understanding how to format the URL string with the parameter.

 

Thanks!

5 replies

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  • Scout
  • November 22, 2017

Wassap BK

 

Yeah man, this is doable, i use this on a few forms:

 

Simply do a SAVE on the form, then in the Output properties, put the return ID in a Funky Data Labal

Then do an Email Rule and enter in the URL of the form+SN=Funky Data Label

User gets email, clicks the link and opens that form.

 

All without having to mess about with Workflows :-)

 

K2 Studio is good, just have a play around with it.

Trust me when i say this, K2 studio is a godsend, it's way way better than the alternative -Visual Studio which makes you want to change career and become a PE teacher

 


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  • Author
  • Rookie
  • November 22, 2017

SharpSharp1,

 

I was expecting to get a value something like what is in workflow SN=596_26, but instead when building the link in email, I saved the ID from the return properties after a save and I got the unique ID of the smartbox object.

 

My link did not work, and I received an error message; both attached.

 

This is close, but apparently I followed a direction incorrectly.

 

How do I get the correct SN?

 

Thanks!


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  • Scout
  • November 23, 2017

Ok try this instead:

 

Add a Parameter to your form, then when building your link (in the email), specifiy the Parameter + your ID (from the smartobject)

 

Then in the On initialize rule, say if a Parameter has been specified, do a LOAD method and pass in the input ID as your Paramater :-)


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  • Author
  • Rookie
  • November 28, 2017

SharpSharp1,

 

I am still not getting my link to work.  I have not added a parameter before, so maybe I am still not understanding the instructions.

 

I build the link, but the form is not loading.

 

Attached is my link, and my error.

 

Can you give me a screen shot of the email you send in an example?  Alternatively, if you correct my link, so that it would be what you intended, that may work.  I wasn't sure if I should put parameter in the URL in the email, or I should put the variable name of the parameter.  I tried both and both gave me an error.

 

Still trying!


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  • Author
  • Rookie
  • Answer
  • November 28, 2017

SharpSharp1:

 

I found my link as:

 

yada yada /Runtime/Runtime/Form/Inst+Tech+Funding+Request+form/?Request+ID=35

 

I was just not immediately understanding how to format the URL string with the parameter.

 

Thanks!