If K2 Workspace was installed, the K2 Admin can use the 'Workflow Server' tab, 'global' Worklist tab, and Processes tab to manage workflow instances, troubleshoot, and address issues (will likely need K2 Server Admin rights and Process Level Admin rights):

https://help.k2.com/onlinehelp/k2blackpearl/UserGuide/4.7/default.htm#6.Administer/Workspace_Legacy/MC-Workflow_Server.htm

https://help.k2.com/onlinehelp/k2blackpearl/UserGuide/4.7/default.htm#6.Administer/Workspace_Legacy/Management_Console/Worklist.htm

https://help.k2.com/onlinehelp/k2blackpearl/UserGuide/4.7/default.htm#6.Administer/Workspace_Legacy/Management_Console/Processes.htm

This will usually be for any Active workflows or workflows in error.

For All Workflows reporting data (Active, Error, Completed) , the Process Overview Reports can be used to view workflow information (will need Process Admin rights or View rights):

https://help.k2.com/onlinehelp/k2blackpearl/UserGuide/4.7/default.htm#5.Reports/WS_Process_Overview_Report.htm

Server Rights:

https://help.k2.com/onlinehelp/k2blackpearl/UserGuide/4.7/default.htm#6.Administer/Workspace_Legacy/Management_Console/Server_Rights.htm

Process Level Rights:

https://help.k2.com/onlinehelp/k2blackpearl/UserGuide/4.7/default.htm#6.Administer/Workspace_Legacy/Management_Console/Process-Rights.htm

Some similar functionality will also exist on the new K2 Management site:

https://help.k2.com/onlinehelp/k2blackpearl/UserGuide/4.7/default.htm#K2_Management_Site/K2_Management_Site.htm

Hello Pob,

Please try the simple below procedure

1. Create a AD account like "for Example, K2ADMIN"

2. Assign this account in every stage of your workflow user task 

3. The Admin user could use the K2ADMIN account to login and view the worklist that are current.

Another option could be providing access to workspace --> Management Console --> Process Overview

Hope this would help to resolve your concern.

Cheers

Mani

Hello POB,

 I just answered a similar question in the post linked below. I provided screenshots as well. To limit access to the worklist once completed you can create a reference list for user roles. Basically a people picker and and a role. Add the administrator to the roles list. Then within the Worklist Item form you can create a rule on initialize to only load if the username matches the User Roles list and the role is equal to administrator. I have a generic re-usable view that says access is denied. I navigate to that view when the conditions do not match the rule. Please see the link below and let me know if you have any questions.

http://community.k2.com/t5/K2-blackpearl/Dashboard-to-view-users-tasks-and-Workflows/m-p/97942#M32037 

Thanks,

Bryan Peters