Symptoms
Is there a way to share a workflow out to a group of users (AD group)? The only option seems to be by person?
Diagnoses
Two relating product enhancement requests were logged:
1. For a workflow to be share-able to AD/SP groups, and perhaps K2 Roles
2. For a K2 Admin to be able to see all workflows, what its currently Sharing setting is, and to be able to modify this setting
Resolution
Currently a workflow can only be shared with 'Everyone' or to a specific user by a user that would have access to that workflow. You may be able to determine who can currently has access to the workflow with similar query to the SQL query below:
SELECT PS.ProcessID, PS.UserName AS SharedWith, PXML.Name
FROM [Designer].[ProcessSharing] AS PS WITH (NOLOCK)
INNER JOIN [Designer].[ProcessXML] AS PXML WITH (NOLOCK)
ON PS.ProcessID = PXML.Id
Non-read modifications to the K2 database are not supported/recommended. If needed, please have the account(s) that currently have access to the workflow assign rights via the Designer andgt File andgt Share User Interface.