Update items not working with SharePoint

Hi Garrett, Thanks for the reply. Can I ask a follow-up question? I added Outcome in SP list and tried to link the status of an instance to the flow. Can I only do so by creating a variable in the workflow and add it as an updated item in the task Update items?

Hi @mjliu 

 The 'Assign a task' is quite limited.

The Express mode allows you to capture an outcome variable (see at the bottom of the configuration).

However the Form mode, it does not capture the outcome in a variable, unless
a) you set the variable in the approve or reject branches of the action.
b) you set a field in the form to retrieve the Outcome value

It is strongly recommended to use the "Assign a task to multiple users" even when you have 1 participant. You can access the "First Response" "Outcome".

There you have it, 4 ways to receive the outcome value.

1. Express mode - Outcome variable

2. Form mode - DIY Outcome variable in Approve/Reject branches

3. Form mode - DIY Text field which is assigned the Outcome value using Form Rules 

4. Form mode "Assign a task to multiple users" - Outcome variable from First Response

Cheers 

Hi @mjliu 

This will only work for Authenticated user. Use Context - Current User Name / Email.

Thanks Garrett, which action can i use to extract the information? Thanks.

hi @mjliu 

When you have a Form (For Authenticated Users only), you can access the Current User Name or Email .from the Context. 

You can fill the value into a Text, Email or People field  or use a form rule to fill the value

Thank you vm.

Just to confirm the Context is the person who completes the task? How can this value be populated before the task is completed?

I found a field called task responder in the list, do you know if that would work too?

Thank you.

Hey @mjliu 

The Task Responder value is only available after the task is completed.

Hi @mjliu 

This is the last question for this thread

You need to manually capture the DateTime. 

Place a Variable action as the first item in the Yes/No branch.

Set the value to Context - Current Date or Current Date and Time

Thanks Garrett, it is very helpful.

I tried it and if I only need a rough date/time that completes a task, I can update items by referring to Context - DateTime directly without setting a variable - it will make the flow more simple.