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Issue when making changes in sharepoint Forms

  • May 21, 2021
  • 2 replies
  • 42 views

Hi,

 

I have create a form few months ago, so there is lot of data that are saved in the sharepoint list.

 

But now, we ask me to make some changes.

 

But I have got a big issue that prevents me to do them : 

When I make a change, the forms that are already saved with the first form take the changes too.

 

Does someone have a solution for that the changes are only implemented on the new items ?

 

Thanks,

 

Thomas

 

2 replies

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Hi Thomas,

 

1. You could enable content types on your list as different content types can use different forms to display the items. Meaning you would have to use 2 content types, 1 for the existing items and 1 for items to be created in the future. You should be able to create/manage seperate forms for each content type you have.

 

2. You could archive the current list with all the items. Create a copy of your list (without copying items of course) and change your form as required and use this as the new active list.

 

Could this be an option for you?

 

 


  • Author
  • May 27, 2021

Hi Philipp,

 

Thanks for your answer.

 

Finally, I have done 2 versions of the form in the same form that are filtering by radio buttons (Version 1/Version 2).

For the old form, I've set the radio on "Version 1" that permits to mask the new version and keep the old. And I did the opposite for the second version.

 

I didn't know the content type, I will learn about it because it seems to be a better solutions !

 

For your second proposition, I can't archived the old form because he must be accessible to finish the work on.

 

Thanks a lot !