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CreatedBy Needs to be Anonymous (NOT CurrentUser/Initiator)

  • July 17, 2024
  • 2 replies
  • 54 views

kpope
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we have a Complaint/Idea/suggestion form that needs to be submitted anonymously. 

What is ideal design?

For now, we’ve created 2 lists (same site collection):

1 (List A) we’ve created the nintex responsive form for submission (with one field - MultiLine Text field). 

The other list (List B) to move the contents of the 1 multiline text field as a new item.  (we did this only to remove the initiators name but that’s not working)

when testing, each new item that is created in List B shows CreatedBy (my name).  How do we replace the CurrentUser/form Initiator with anything else like “Anonymous” or even the service account the WF runs on (just not the form initiator) 

Best answer by SimonMuntz

Hi @kpope,

SharePoint requires that a valid account is recorded in the CreatedBy column so it can't be anonymous.
I haven't tried this, but what happens if you publish the workflow with a service account and then check the “Run as workflow owner” box in the common tab of the configuration of the action?


 

2 replies

SimonMuntz
Nintex Employee
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  • Nintex Employee
  • Answer
  • July 19, 2024

Hi @kpope,

SharePoint requires that a valid account is recorded in the CreatedBy column so it can't be anonymous.
I haven't tried this, but what happens if you publish the workflow with a service account and then check the “Run as workflow owner” box in the common tab of the configuration of the action?


 


kpope
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  • Author
  • Apprentice
  • July 19, 2024

THANK YOU.  Publishing the wf as the service account, and checking the box ‘run as wf owner’ did exactly what I needed.  

btw: creating a variable to replace CREATEDBY with another user account doesn’t work