How to Log Sequential Comments with Timestamps in a Nintex Workflow Using a SharePoint List?

Question

I am currently working on a Business Process Automation solution using a SharePoint list, Nintex Forms, and Nintex Automation Cloud workflows. The process involves task approvals where approvers have three response options: Approve, Reject, and Request Clarification.

I want to implement a Commentary feature using a multi-line text column in the SharePoint list to track interactions. Specifically, I need:

Approvers to log their comments in the Commentary field along with a timestamp when responding to a task.
If Request Clarification is selected, the Submitter (Responder) should be able to respond to the approver's comments in the same Commentary field, also with a timestamp.
This feature should support multiple rounds of back-and-forth communication, logging all comments (approvers and responders) sequentially with timestamps in the Commentary column.

I have already configured the approval and responder actions using the Branch by Stage feature. However, I need assistance with:

Setting up the logic to append comments to the existing Commentary field (rather than overwriting it).
Ensuring that each entry includes the commenter's role (Approver or Responder) and a timestamp for auditing purposes.

Any guidance or examples on how to achieve this logging mechanism would be greatly appreciated!

Thanks
Kamran

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Hi @Kammasood123

What you’d want in that case is to use a create a text string action in a for each to combine the comments into a single running comment and write it back to the list. To do that you’d use a workflow text variable and then configure the follow on create a text string actions to look something like this:

Then you’d write the Running Comments variable back to the Sharepoint List. Since you have multiple branches and tasks in your case, each branch would continue to append to the Running Comments variable with a write back to the list each time.

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brent_read · Accepted Answer

Hi ​@Kammasood123What you’d want in that case is to use a create a textstring action in a for eachto combine the comments into a single running comment and write it back to the list. To do that you’d use a workflow text variable and then configure the follow on create a text string actionsto look something like this:Then you’d write the Running Comments variable back to the Sharepoint List. Since you have multiple branches and tasks in your case, each branch would continue to append tothe Running Comments variable with a write back to the list each time.

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