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Minimum permissions to publish or start a workflow

  • March 6, 2017
  • 7 replies
  • 459 views

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  • Scholar
  • 399 replies

As it has been asked and instead of sharing the slides of my session "Managing permissions when a workflow is executing" from Nintex InspireX 2017, I think that it's more useful to create a blog post wink.png

 

Minimum permissions to design a workflow (save and publish)

Site workflows (On Premises) Site workflows (Office 365)

Minimum permissions on the SharePoint site:

  • Design (Workflow Gallery not accessible ; shortcut to create a site workflow not displayed)
  • Full Control (Workflow Gallery accessible ; shortcut to create a site workflow displayed)

Minimum permissions on the SharePoint site:

  • Design
List workflows (On Premises) List workflows (Office 365)

Minimum permissions on the SharePoint site containing the list:

  • Design

Minimum permissions on the SharePoint list:

  • Edit

Minimum permissions on the SharePoint site containing the list:

  • Design

Minimum permissions on the SharePoint list:

  • Design (Nintex Workflow icon is not displayed)
  • Full control (Nintex Workflow icon is displayed)

 

 

Minimum permissions to start a workflow

Site workflows (On Premises) Site workflows (Office 365)

Minimum permissions on the SharePoint site:

  • View Only (shortcut to the site workflows page in the site contents not displayed ; workflows not listed is the site workflows page)
  • Contribute (everything’s displayed)

Minimum permissions on the SharePoint site:

  • Contribute
List workflows (On Premises) List workflows (Office 365)

Minimum permissions on the SharePoint site containing the list:

  • View Only

Minimum permissions on the SharePoint list:

  • Contribute

Minimum permissions on the SharePoint site containing the list:

  • Contribute

Minimum permissions on the SharePoint list:

  • Contribute

 

 

Minimum permissions to start a workflow when option "Require manage web rights" is checked (only for On Premises)

Site workflows List workflows

Minimum permissions on the SharePoint site:

  • View Only (shortcut to the site workflows page in the site contents not displayed ; workflows not listed is the site workflows page)
  • Full Control (everything’s displayed)

Minimum permissions on the SharePoint site containing the list:

  • View Only

Minimum permissions on the SharePoint list:

  • Edit

 

 

 

You can find more information regarding minimum permissions in Office 365 in this blog post :

Minimum Permissions List for Nintex for O365

7 replies

rhia
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  • Novice
  • 760 replies
  • March 6, 2017

This is super useful! Thanks


Forum|alt.badge.img+9
  • Author
  • Scholar
  • 399 replies
  • March 6, 2017

I'm glad that this blog post can help


Forum|alt.badge.img+7
  • 182 replies
  • March 10, 2017

Thanks Caroline,

Great Summary!


Forum|alt.badge.img+12
  • Apprentice
  • 293 replies
  • October 31, 2018

When a list has items with with "Item level" permissions, a user should have at least contribute on the list item to start the workflow on that item...right?


Forum|alt.badge.img+9
  • Author
  • Scholar
  • 399 replies
  • November 5, 2018

Exactly


allan
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  • Rookie
  • 177 replies
  • October 8, 2019

Could the article be updated with more details ? It is not true that we need the Contribute permissions level to start a workflow, what we need is this or that permission itself. I have been able to start workflow with a custom permissions level, so the issue is not the permission levels, but the permissions themselves (Add Items, View Items, Browse Directories, etc.)
Thanks


Forum|alt.badge.img+2
  • 9 replies
  • November 1, 2019

Hi,

What are the permissions required at the site colllection level?

Thanks,

Rob